Appointment of a service provider for job evaluation and salary benchmarking at ekurhuleni housing company

Scope of work: EHC seeks to appoint a service provider to conduct job grading/evaluation and salary benchmarking for 35 positions in its organisational structure. The goal is to re-evaluate all positions to measure comparative worth and ensure a fair, equitable remuneration structure. Job profiles have already been compiled or revised.

Key dates:

• Compulsory site briefing: 17 June 2026, 11:00, Cnr Victoria Street and Linton Jones Street, Germiston (next to Fire Station).
• Closing date: 19 June 2026, 11:00.

Technical queries (specification):

• Esther Matlala: [email protected]

Supply Chain Management (SCM) queries:

• Dolly Phatlane: [email protected]
• Thozama Dalindyebo: [email protected]
• Patricia Mngomezulu: [email protected]

Submission address:

• Hand-deliver to: Cnr Victoria Street and Linton Jones Street, Germiston (next to Fire Station).

Submission requirements:

• Hand-deliver bid in a sealed envelope to the red tender box at EHC reception: Cnr Victoria Street and Linton Jones Street, Germiston (next to Fire Station).
• Envelope must state the RFQ number (EHC/JESB/2026) and description.
• Sign the submission register with the correct RFQ number and description. Failure to do so results in automatic disqualification.
• Late submissions will not be accepted.
• Submission deadline: 19 June 2026, 11:00.

Disqualification risks:

• Failure to attend the compulsory site briefing (17 June 2026, 11:00, same venue).
• Non-compliance with mandatory administrative documents.

Entity rights:

• May award the bid in part or in full, or not at all.
• May request further technical information post-closing date.
• May verify bidder information and documentation.
• May withdraw or amend bid conditions before or after award.
• May remedy incorrect awards lawfully.
• Reserves the right to negotiate with shortlisted bidders pre-award and post-award.
• May conduct due diligence (including site visits) during evaluation, pre-award, or contract period. Misrepresentation may disqualify the bid.

Note: By submitting, bidders acknowledge EHC may process their personal information under POPIA.

Evaluation stages:

• Stage 1 (Phase 1): Mandatory requirements. Non-compliance results in disqualification and exclusion from Phase 2.
• Stage 2: Administrative compliance (e.g., CIPC registration, tax pin, BBBEE certificate, municipal account, bank letter, CSD report, signed MBD forms, director’s ID copy).
• Stage 3: Price (80 points) and preference points (20 points).

Preference points breakdown (20 points total):

• HDI: 5 points
• Woman-owned: 3 points
• Disability: 2 points
• Youth: 2 points
• Local (Ekurhuleni): 8 points

Technical requirements:

• Minimum 5 years’ experience in job evaluation and salary benchmarking.
• Must use the Paterson grading method and system-based evaluation tools.
• Must provide training and renewable annual portal access for 3 internal staff (subject to budget).
• Must submit validated results and a consolidated report for all 35 roles.
• Must provide expertise/support for internal staff as needed.
• Must present final reports to Management and Board.
• Must adjust pricing if fewer roles are graded.
• Must handle ad-hoc grading/benchmarking requests.

Note: Failure to comply with mandatory or administrative requirements forfeits preference points.

Scope of work:

• Conduct job grading/evaluation and salary benchmarking for 35 positions in EHC’s organisational structure.
• Re-evaluate all positions to measure comparative worth and ensure a fair, equitable remuneration structure.
• Job profiles are already compiled/revised.

Deliverables:

• Conduct job grading/evaluation electronically using the Paterson grading method.
• Review job profiles for clarity where required.
• Provide a detailed report with factor analysis and grading outcomes for each role.
• Submit validated results for each role and a consolidated report for board reporting.
• Conduct remuneration analysis for all 35 internal positions based on market data.
• Provide a report on anomalies and recommendations from the remuneration analysis.
• Present final reports to Management and Board.

Training and support:

• Provide system-based job evaluation training for 3 internal staff.
• Provide renewable annual subscription access to the job evaluation portal for 3 staff (subject to budget).
• Provide renewable annual subscription access to a remuneration benchmarking and pay scales portal for 3 staff (subject to budget).
• Offer expertise and support to internal staff as needed.

Additional requirements:

• Must be able to adjust pricing if the number of roles to be graded is less than 35.
• Must process ad-hoc requests for grading/benchmarking for specified roles.

Bidder requirements:

• Minimum 5 years’ experience in job evaluation and salary benchmarking.
• Company profile demonstrating relevant training and experience.
• Two references for similar projects completed within the last 5 years.
• Evidence of system-based evaluation and access to a portal for salary benchmarking.

Deliverables:

• Conduct job grading/evaluation electronically using the Paterson grading method.
• Grade/evaluate all jobs based on job profiles and additional required information.
• Provide a detailed report with factor analysis and grading outcomes for each role.
• Submit validated results for each role and a consolidated report for board reporting.
• Provide system-based job evaluation training for 3 internal staff.
• Provide renewable annual subscription access to the job evaluation portal for 3 staff (subject to budget).
• Provide expertise and support for internal staff as needed.
• Present final reports to Management and Board.

Note: Failure to comply with these requirements will result in disqualification.

Pricing schedule requirements:

• Complete the pricing schedule for 35 positions to be evaluated and 35 positions for salary benchmarking.
• Include training for 3 staff on job evaluation.
• Submit company pricing on letterhead.
• Signed MBD forms required.

Pricing schedule:

• Complete the pricing schedule for 35 positions to be evaluated and 35 positions for salary benchmarking.
• Include training for 3 staff on job evaluation.
• Submit company pricing on letterhead.

Payment and compliance:

• Valid tax pin required.
• CSD report required.
• Bank letter (not older than 3 months) required.

Note: Pricing must be adjustable if fewer roles are graded.

Mandatory documents:

• Certified director’s ID copy (not older than 3 months from closing date).
• Proof of CIPC registration (include document with directors’ full names and ID numbers).
• Up-to-date municipal account/statement (not in arrears for >90 days). If a lessee, provide a valid original or certified copy of the lease agreement.
• Valid BBBEE certificate or affidavit (failure to comply forfeits preference points).
• Valid tax pin.
• CSD report.
• Signed MBD forms.

Note: Non-compliance with any mandatory document results in disqualification.

Contract terms:

• Proposals are subject to EHC’s Standard Conditions of Tender and Supply Chain Management Policy.
• EHC reserves the right to negotiate with shortlisted bidders prior to award and with the successful bidder post-award.
• Negotiation terms will be communicated to shortlisted bidders before invitation.
• Negotiations aim to ensure value for money by assessing cost against quality/benefits.

Data privacy:

• By submitting documents, bidders acknowledge that EHC may process their personal information in terms of the Protection of Personal Information Act (POPIA).

Mandatory requirements:

• Late submissions will not be accepted.
• Attendance at the compulsory site briefing is mandatory.
• Bidders must sign the submission register with the correct description and RFQ number (EHC/JESB/2026). Failure to do so results in automatic disqualification.