Data retrieval, storage, and validation services for lto & dlt tapes (2-Year contract)

1. Retrieval of data from Quantum DLTs and LTOs Tapes

2. The retrieval of data must be accompanied by associated metadata

3. Store the retrieved data from the tapes in the storage provided by SANSA

4. The data must be stored and organized according to data and sensor type

associated with metadata.

5. Perform the testing and validation of the retrieved data

6. Repair corrupted data for the tapes.

7. There are 78 LTO tapes(1.6TB per tape)

8. There are 2195 Quantum DLT tape (SPOT & Landsat data)

9. The data inside the DLT tapes to be retrieved is from 1970s.

10. The data inside the LTO tapes to be retrieved is from 1980s.

11. The service provider should also provide project plans for the whole project

from start to finish.

12. The service provider must provide a report on the retrieval which will include

successes and failures.

13. The service provider must have the hardware that will be used to retrieve the

information from the LTO & DLT tapes at their own premises.

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PART C3: EVALUATION CRITERIA

SANSA promotes the concept of “best value” in the award of contracts, as opposed to

merely looking for the cheapest price, which does not necessarily provide the best value.

Best value incorporates the expertise, experience and technical proposal of the

organisation and individuals who will be providing the service and the organisational

capacity supporting the project team.

SANSA is committed to achieving the government’s transformation objectives in terms of

the Preferential Procurement Policy Framework Act.

The value of this bid is estimated to not exceed R50 000 000.00 (all applicable taxes

included) and therefore the 80/20 system shall be applicable.

The procedure for the evaluation of responsive tenders is Price, functionality (quality) and

Preference method. The evaluation of the bids will be conducted in the following two

stages:

• Firstly, the assessment of quality will be done in terms of the evaluation criteria

(Table 1) and the minimum threshold of 85 points explained below. A bid will

be disqualified if it fails to meet the minimum threshold for functionality as per

the bid invitation

• Thereafter, only the qualifying bids are evaluated in terms of the 80/20

preference points systems, where the 80 points will be used for price only and

the 20 points will be awarded to a bidder for attaining the specific goals in

accordance with the Table below.

Preference

Specific goals for this tender and number of points are indicated as per the table 1

below.

Proof of the specific goals below must be attached and submitted with the bid

document in order to qualify for the preference points (specific goals).

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.

Table1: Specific Goals and points

Equity Ownership Number of points Proof of evidence Percentage Number of points

owned3 claimed allocated

(80/20 system) (80/20 system)

(To be completed (To be completed

by the organ of by the tenderer)

state)

3 This percentage owned refers to percentage of ownership by persons who are actively involved

in and exercise control over the enterprise / company (the bidder)

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51% black owned • CSD Report, 10

• CIPC registration,

• I D Copies,

• Share certificates/

register (if applicable)

• BBBEE certificate/ BBBEE

sworn affidavit

40% black women • CSD Report, 6

• CIPC registration,owned

• I D Copies,

• Share certificates/

register (if applicable)

• BBBEE certificate/ BBBEE

sworn affidavit

51% owned by Black 4

Youth

Total Points (Specific 20

Goals)

Table 2: Details of equity ownership as per table 1

Equity Ownership Type of actively involved in or type of Name of Persons

control over enterprise/company

51% black owned

40% black women owned

51% owned by Black Youth

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Table 3: Checklist for specific goals proof of evidence as per table 1

Note: All proof of evidence must be submitted by the bidder to get points. Failure to submit

all applicable proof of evidence documents will result in zero points.

Equity Ownership Proof of evidence Document

submitted (Yes/No)

51% black owned CSD Report

CIPC registration

I D Copies

Share certificates/ register (if applicable)

BBBEE certificate/ BBBEE sworn affidavit

CSD Report

CIPC registration

40% black women owned I D Copies

Share certificates/ register (if applicable)

BBBEE certificate/ BBBEE sworn affidavit

CSD Report

51% owned with Youth CIPC registration

I D Copies

Share certificates/ register (if applicable)

BBBEE certificate/ BBBEE sworn affidavit

Functionality/Quality:

Quality:

Scores will be tabulated to 100 points. Respondents must score 85 points and over to

be assessed on their financial offer and preference score.

The allocation of points for the evaluation of quality is set out in Table 2 below:

Table 4

Criteria Maximum Points

Demonstration of the supplier’s ability 80

to retrieve from SANSA provided

tapes.

Company Experience 20

Total evaluation points for quality 100

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Evaluation criteria 1: Demonstration of the supplier’s ability to retrieve from SANSA

provided tapes and provide a data retrieval report for each tape.

Description: SANSA will provide the service providers with 3 tapes for demonstration

purposes, where they will retrieve data. SANSA will set up a secure FTP and provide

the service providers with the link where they will provide the retrieved data.

The service provider should also show capability of repair on corrupted data/tapes.

The retrieved data must contain the following:

• File structure and format

• Sensor geometry

• Calibration data

• Geo-location and orbit information

• Acquisition time and date

• Platform and sensor information

NB. Hundred percent data retrieval per tape will be considered as a success.

Score Criteria

Non- The service provider could not retrieve data from any of the

Responsive provided tapes

(score 0)

Poor The service provider could only successfully retrieve data from one

(01) of the provided tapes.

(score 20)

Average The service provider could only successfully retrieve data from two

(02) of the provided tapes.

(score 40)

Good The service provider has successfully retrieved data from all the

provided tapes.

(score 70)

Excellent The service provider has successfully retrieved data from all the

provided tapes, and they have showed the capability to repair

(score 80) faulty tapes for a successful retrieval.

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No specific requirements found