Scriber services for nfvf panel meetings – RFQ in gauteng

SCM enquiries

• Contact: Andiswa Woko
• Role: SCM Official
• Email: [email protected]
• Telephone: 011 483 4880

Submission

• Method: email
• Submission email: [email protected]

Submission

• Method: email
• Submission email: [email protected]
• Closing: 09 November 2026 at 11:00
• No late bids will be accepted.
• All administrative documents must be duly completed and signed.
• Unit prices and total prices inclusive of VAT must be provided for items listed on the specifications.

Returnable forms - all must be completed, signed and submitted with the bid:

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the NFVF.
• SBD 6.1 (Preference Points Claim): claims specific goals points under the 80/20 system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares no abuse of SCM, no fraud or corruption convictions, and no terminated state contracts.
• SBD 9 (Certificate of Independent Bid Determination): certifies the bid was prepared independently with no collusion.

Additional returnable documents:

• Company profile
• CSD registration proof
• Valid TCC status or PIN certificate
• B-BBEE certificate or sworn affidavit

Disqualification risks:

• Any mandatory form or document omitted or unsigned.
• Bids received after the closing time.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Evaluation method

• 80/20 preference points system applies to quotations above R2000.00.
• Price: 80 points.
• Specific goals: 20 points.
• The bidder with the highest total points is awarded the contract.
• Points are rounded to two decimal places.

Specific goals points and proof required

• B-BBEE Level 1 or 2: 5 points - valid B-BBEE certificate or affidavit.
• Black ownership of 50% or more: 4 points - valid B-BBEE certificate or affidavit.
• Black youth ownership: 5 points - certified ID copies of directors.
• Black women ownership of 50% or more: 3 points - valid B-BBEE certificate or affidavit.
• Black people with disabilities ownership: 3 points - medical certificate.
• Total specific goals points: 20.
• Failure to provide proof for a claimed goal means zero points for that goal.

Tie-breaking

• Equal total points: highest specific goals points wins.
• Still equal: highest functionality score wins, if functionality is evaluated.
• Still equal: award decided by drawing of lots.

Risk assessment

• The NFVF may award to a more reliable bidder with a lower score if the highest-scoring bid is too risky or has a poor track record, under section 2(1)(f) of the 2022 Preferential Procurement Regulations.

Scope

• Appointment of a service provider to provide scriber services (draft minutes) for NFVF panel meetings.
• Panel meetings are held on Microsoft Teams.

Meeting schedule

• 9, 10, 11 and 13 November 2026: 08:30 - 17:00
• 16, 17, 19, 20 and 27 November 2026: 08:30 - 17:00
• 23 and 30 November 2026: 08:30 - 14:00
• 25 November 2026: 09:00 - 16:00

Deliverable

• Draft minutes for each panel meeting.

Mandatory documents

• SBD 4 (Declaration of Interest)
• SBD 6.1 (Preference Points Claim)
• SBD 8 (Declaration of Past Supply Chain Management Practices)
• SBD 9 (Certificate of Independent Bid Determination)
• Company profile
• CSD registration proof
• Valid TCC status or PIN certificate
• B-BBEE certificate or sworn affidavit

B-BBEE specific goals (80/20 system)

• B-BBEE Level 1 or 2: 5 points - valid B-BBEE certificate or affidavit.
• Black ownership of 50% or more: 4 points - valid B-BBEE certificate or affidavit.
• Black youth ownership: 5 points - certified ID copies of directors.
• Black women ownership of 50% or more: 3 points - valid B-BBEE certificate or affidavit.
• Black people with disabilities ownership: 3 points - medical certificate.
• Total specific goals points: 20.
• Proof must be submitted for each claimed goal; otherwise zero points are allocated for that goal.

Disqualification

• Listing on the Register for Tender Defaulters or the List of Restricted Suppliers results in automatic disqualification.
• Directors employed by the state or connected to NFVF personnel must be declared in SBD 4.

Evaluation method

• 80/20 preference points system applies to quotations above R2000.00.
• Price: 80 points; specific goals: 20 points.
• The bidder with the highest total points is awarded the contract.
• Points are rounded to two decimal places.

Tie-breaking

• Equal total points: highest specific goals points wins.
• Still equal: highest functionality score wins, if functionality is evaluated.
• Still equal: drawing of lots decides the award.

Risk assessment

• The NFVF may award to a more reliable bidder with a lower score if the highest-scoring bid is too risky or has a poor track record, under section 2(1)(f) of the 2022 Preferential Procurement Regulations.