Digital content transfer to USB flash drives for safta judging – RFQ in gauteng

RFQ Issue date: 03 November 2026

Closing date and time: 09 November 2026 at 11:00 AM

No compulsory briefing or site visit mentioned

SCM Official: Andiswa Woko

Email: [email protected]

Telephone: 011 483 4880

Submission address: email to [email protected]

Submission method: email to [email protected]

Closing: 09 November 2026 at 11:00 AM — no late bids accepted

All administrative documents must be completed and signed

Returnable forms and documents (all mandatory):

• SBD 4: Declaration of Interest — discloses state employment and relationships
• SBD 6.1: Preference Points Claim — claims specific goals points with supporting proof
• SBD 8: Declaration of Past SCM Practices — confirms no restrictions or terminations
• SBD 9: Certificate of Independent Bid Determination — certifies no collusion
• Company profile
• CSD registration proof
• Valid Tax Clearance Certificate or SARS PIN
• B-BBEE Certificate or Sworn Affidavit

Pricing: unit prices and total prices inclusive of VAT for each specification item

Disqualification risks: unsigned or omitted returnable forms; late submission; non-compliance with SBD requirements

Evaluation system: 80/20 preference points (price 80, specific goals 20) — applies to quotations above R2 000

Price points: maximum 80, calculated on comparative price basis

Specific goals points (total 20):

• B-BBEE Level 1 or 2: 5 points (valid B-BBEE certificate or affidavit)
• Owned by black people (50%+): 3 points (valid B-BBEE certificate or affidavit)
• Owned by black youth: 4 points (certified ID copies of directors)
• Owned by black women (50%+): 5 points (valid B-BBEE certificate or affidavit)
• Owned by black people with disabilities: 3 points (medical certificate)

Proof must be submitted for each claimed goal; zero points allocated without proof

Award: highest total points wins, unless objective criteria justify otherwise (risk assessment may favour more reliable bidder)

No separate functionality evaluation stage mentioned

No minimum qualifying score stated

Scope: transfer digital content from master USB flash drives to multiple USB flash drives for SAFTA judging process

Master USBs: 10

Copies required: 250 USB flash drives (250 copies total)

NFVF provides the 250 USB flash drives to be used for the transfer

Deliverable: 250 USB drives containing the transferred digital content

Bidders must submit a company profile. No specific experience requirements, reference projects, or key personnel qualifications stated in the document. Mandatory forms (SBD 4, 6.1, 8, 9) serve as declarations of interest, preference claims, past SCM practices, and independent bid determination rather than experience evidence.

Pricing format: unit prices and total prices inclusive of VAT for each specification item

Threshold: quotations above R2 000 evaluated under 80/20 preference points system

No bid security, bond, guarantee, retention, or payment terms specified in the document

Mandatory registrations and certificates:

• CSD registration proof
• Valid Tax Clearance Certificate or SARS PIN
• B-BBEE Certificate or Sworn Affidavit (for specific goals points)

Mandatory returnable forms:

• SBD 4: Declaration of Interest
• SBD 6.1: Preference Points Claim
• SBD 8: Declaration of Past SCM Practices
• SBD 9: Certificate of Independent Bid Determination
• Company profile

Specific goals evidence (if claiming points):

• B-BBEE Level 1/2: valid B-BBEE certificate or affidavit
• Black ownership 50%+: valid B-BBEE certificate or affidavit
• Black youth ownership: certified ID copies of directors
• Black women ownership 50%+: valid B-BBEE certificate or affidavit
• Black disability ownership: medical certificate

No CIDB grading required (non-construction)

No minimum B-BBEE level for eligibility; points awarded for Level 1/2

Contract terms incorporate the General Conditions of Contract and/or a Service Level Agreement. Definitions from the Preferential Procurement Regulations 2022 apply, including: all applicable taxes (VAT, PAYE, income tax, UIF, SDL); B-BBEE per the Broad-Based Black Economic Empowerment Act; EME threshold at R5 million annual revenue; firm price subject only to statutory duty changes; functionality measured against predetermined norms; rand value includes all taxes and duties. Sub-contracting limited to 25% of contract value unless to an EME with capability. B-BBEE status level certificates required from SANAS-accredited agencies or IRBA-approved auditors.

Evaluation follows the 80/20 preference points system (price 80, specific goals 20). Price points calculated using the standard formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points allocated per the PPPFA 2022 table: B-BBEE Level 1/2 (5), black ownership 50%+ (3), black youth ownership (4), black women ownership 50%+ (5), black disability ownership (3). Proof required for each claim. Highest total points wins unless objective criteria justify otherwise. Ties broken by specific goals points, then functionality (if applicable), then drawing of lots. No minimum qualifying score stated.