N1 North to Makhado - Gateway Weg - Polokwane - 0700
Organization Type
GOVERNMENT
Published
24 Jul 2026
OCDS Reference
ocds-9t57fa-163489
Summary
Gateway airport authority limited (gaal) is inviting bids from suitably qualified and experienced electrical service providers for the maintenance, repair, and installation of airfield ground lighting (agl) systems at polokwane international airport. The contract will run for a period of 36 months and requires compliance with icao and SACAA regulations, with a compulsory briefing session and strict qualification requirements for key personnel.
Key Requirements
Attend the compulsory briefing session on 3 August 2026 at 10:00 at Polokwane International Airport Aerospace; failure to sign the attendance register will result in disqualification.
Submit all mandatory documents (SBD 1, SBD 3.2/3.3, SBD 4, SBD 6.1, CIDB 3EP or higher, COIDA letter, DoL registration, key personnel qualifications, CSD report) by the closing date of 21 August 2026 at 11:00.
Meet the minimum functionality threshold of 75 out of 100 points, evaluated on bidder experience, number of AGL projects, and experience of supervisor, electrician, and labourer.
Submit a complete pricing schedule with rates for normal, after-hours, and Sunday/public holiday work, standby allowances, and markups for materials and equipment, valid for 150 days.
Comply with ICAO Annexure 14, ICAO Doc 9137, ICAO 9157, SACAA CARs/CATs, and OHS Act; prepare a Safety Management Plan and obtain airside access permits (AVOP, PARTAC, AIT, security awareness).
Submit monthly progress reports and record sheets by specified deadlines; no invoices will be paid without the required documentation.
Provision of airfield ground lighting (agl) systems maintenance, repairs and installation at polokwane international airport for a period of three years.
Briefing SessionCompulsory
Date & Time
Friday, 21 August 2026 - 11:00
Venue
Polokwane International Airport - Aerospace Training Centre
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Review in progress · 1 of 2 document being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: General Conditions of Contract-.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentBID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdfReview complete
Important Dates
24 Jul
2026
PUBLICATION
Tender Published
Tender was published
21 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf
The tender is for the provision of Airfield Ground Lighting (AGL) Systems Maintenance, Repairs, and Installation at Polokwane International Airport for a period of three years. The successful bidder will be required to provide maintenance, repairs, and installation services for the AGL systems, including runway edge lights, taxiway edge lights, and other related systems.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on CIDB Grade 3EP limit. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Description
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf
Provision of Airfield Ground Lighting (AGL) systems maintenance, repairs, and installation at Polokwane International Airport for a period of 36 months.
Appointment of suitably qualified, reputable, and experienced service provider for electrical works on AGL systems.
Ensure continuous maintenance and repairs to comply with ICAO standards and SACAA regulations.
Important Dates
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf (unknown)
Compulsory briefing session: 3 August 2026 at 10:00 at Polokwane International Airport Aerospace.
Closing date and time: 21 August 2026 at 11:00.
Tender validity period: 150 days from closing date.
Contact Information
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf (unknown)
Submission address: Bid box at Polokwane International Airport, Admin Block, N1 North to Makhado, Gateway Weg, Polokwane, 0700.
Submission Guidelines
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf (unknown)
Submit bids and supporting documents in the bid box located at Polokwane International Airport, Admin Block, N1 North to Makhado, Gateway Weg, Polokwane, 0700, on or before the closing date and time.
Bids must be delivered by the stipulated time; late bids will not be accepted.
Use the official forms provided (do not re-type) and complete all sections in black ink; correction fluid is not allowed and any cancellations must be initialled by the authorised signatory.
Clearly mark envelopes as follows:
Exhibit 1: Administrative and mandatory documents (refer to Gate 0, Table 1)
Exhibit 2: Functionality responses and supporting documents for technical evaluation (refer to Gate 1) – electronic submission on USB/memory card/external hard drive, clearly marked
Exhibit 3: Pricing Schedule/Bid offer
Exhibit 4: Bidder Compliance Checklist for Technical Evaluation
Ensure all required documents listed in Table 1 are submitted; non-submission of any document will result in disqualification.
Attend the compulsory briefing session and sign the attendance register.
Provide proof of authority (e.g., company resolution) when signing the bid.
Bids must remain valid for 150 days from the closing date.
Do not contact the airport regarding the bid from submission until award; any attempt to influence evaluation may lead to rejection.
Clarification requests must be submitted by email to the contact person up to 7 working days before the closing date.
Returnable Documents
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf (unknown)
Exhibit 1: Administrative and mandatory documents (Gate 0, Table 1)
Exhibit 3: Pricing Schedule/Bid offer
Evaluation Criteria
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf (unknown)
Evaluation follows three gates: Gate 0 (Administrative/Mandatory), Gate 1 (Functionality), and Gate 2 (Price and Specific Goals).
Gate 0: Submit all mandatory documents listed in Table 1. Non-submission of any document leads to disqualification.
Gate 1: Functionality is scored out of 100 points; bidders must achieve a minimum of 75 points to proceed to Gate 2.
Experience of bidder in AGL repairs/maintenance/installations (25 points): <1 year = 0; 1-3 years = 10; >3-5 years = 15; >5 years = 25. Provide contactable reference letters with start/end dates (dd/mm/yyyy).
Number of AGL projects completed (25 points): 0 = 0; 1-3 = 10; 4-5 = 15; 6+ = 25. Provide contactable reference letters.
Use suitable roadworthy off-road vehicle (e.g., 4X2 or 4X4 bakkie).
Documentation control: complete and sign record sheets with GAAL representative; submit monthly progress reports by 2nd week; provide record sheets by 5th day of each month; no payment without record sheets.
Monthly reports must include system availability, maintenance work completed, next quarter plan, asset register, outstanding issues, findings, improvement opportunities.
Provide failure reports after incidents describing incident, root cause, intervention, and future actions.
Methodology
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf (unknown)
Provide detailed methodology statement for execution of project.
Experience & Qualifications
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf
Provide contactable reference letters from clients for AGL repairs/maintenance/installations, clearly stating start and end dates.
Quality Management
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf
Documentation control: complete and sign record sheets with GAAL representative; submit monthly progress reports by 2nd week post completion.
Pricing Schedule
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf
Submit complete price structure/breakdown per line for each year (Year 1, 2, 3) and total.
Provide rates per hour for Supervisor, Electrician, Labourer for normal hours, after hours/Saturday, and Sunday/public holidays.
Provide standby allowance per month for Electrician and Labourer.
Provide travelling fee per km and accommodation per night if applicable.
Specify any other costs.
Provide subtotal, VAT (15%) if applicable, and bid offer (consolidated rates).
Indicate percentage markup for materials and specialised equipment hire (quotations for GAAL approval).
All personnel must be South African citizens; changes reported to Aviation Security Manager and Project Manager.
Offer valid for 150 days from closing date.
Indicate ceiling price, hourly/daily rates, phases, cost per phase, man-days, travel/other expenses with proof.
State period for commencement and estimated man-days.
Indicate if rates are firm for full period; if not, provide adjustment basis.
Financial Requirements
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf (unknown)
Submit complete price structure/breakdown per line for each year (Year 1, 2, 3) and total.
Provide rates per hour for Supervisor, Electrician, Labourer for:
Normal working hours
After hours and Saturday
Sunday and public holidays
Provide standby allowance per month for Electrician and Labourer.
Provide travelling fee per km (if applicable) and accommodation per night (if applicable).
Specify any other costs.
Provide subtotal, VAT (15%) if applicable, and bid offer (consolidated rates).
Indicate percentage markup for materials used and for hire/use of specialised equipment (quotations must be submitted for GAAL approval).
All personnel must be South African citizens; changes in personnel must be reported to Aviation Security Manager and Project Manager beforehand.
Offer must be valid for 150 days from closing date.
Indicate ceiling price based on total estimated time and all expenses inclusive of taxes.
Provide hourly/daily rates for persons involved.
Provide phases, cost per phase, and man-days.
Travel and other expenses: only actual costs recoverable; proof must accompany certified invoices.
State period required for commencement and estimated man-days.
Indicate if rates are firm for full contract period; if not, provide basis for adjustments (e.g., CPI).
Compliance Requirements
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf (unknown)
CIDB grading: 3EP or higher (submit proof of registration).
COIDA: Letter of Good Standing with Workman's Compensation Commissioner – Electrical.
Department of Labour registration as electrical contractor – minimum Installation Electrician.
Key personnel qualifications as per scope of work (submit proof).
For SBD 6.1, submit full CSD report, medical certificate for disability (if claiming), proof of address not older than 3 months.
B-BBEE: specific goals claimed as per SBD 6.1; non-submission leads to zero score on specific goals.
Health & Safety
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf
Comply with OHS Act guidelines.
Prepare Safety Management Plan covering all envisaged risks related to electrical works.
Contractual Terms
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf
Airport not bound to accept any proposal; reserves right to call for best and final offers, interviews, and negotiate price.
Special Conditions
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf (unknown)
Individuals proposed for professional work shall remain on project unless airport grants permission to change (only exceptional circumstances).
All information confidential; sign confidentiality agreement.
Copyright of documents/software vests in airport.
Airport may amend/modify/withdraw TOR without notice or liability.
Briefing notes become part of TOR.
If SLA negotiations fail, airport may not appoint preferred bidder.
No representations or warranties by airport.
Company/CC/legal person proposals need resolution/agreement.
Partnership proposals need written partnership agreement.
Consortium proposals need signed MOU.
Costs of preparing proposals not reimbursed.
Preferred bidder must enter into SLA.
Airport may call for best and final offers, interviews, negotiate price.
Clarification requests by email up to 7 working days before closing.
No contact with airport from submission to award.
Complete bid submission in sections and appendices.
Section
Source: BID DOCUMENT GAAL_104_2026_2027 PROVISION OF AGL REPAIRS MAINTENANCE AND NEW INSTALLATION FOR A PERIOD OF THREE YEARS.pdf
Evaluation in three gates: Gate 0 (Administrative/Mandatory), Gate 1 (Functionality), Gate 2 (Price and Specific Goals).
Gate 0: Submit all mandatory documents; non-submission leads to disqualification.
Gate 1: Score at least 75 out of 100 to proceed; criteria include bidder experience, number of projects, supervisor/electrician/labourer experience, financial viability.
Gate 2: 80 points for price, 20 points for specific goals.
DocumentGeneral Conditions of Contract-.pdfCompliance review in progress
Submission Guidelines
Source: General Conditions of Contract-.pdf (unknown)
The tender document requires the submission of returnable documents. However, the specific details of the required documents and the submission process are not clearly stated in the provided currentAnalysis or extractedText.
Technical Specifications
Source: General Conditions of Contract-.pdf (unknown)
The scope of work includes the maintenance, repairs, and installation of Airfield Ground Lighting (AGL) Systems at Polokwane International Airport for a period of three years.
Compliance Requirements
Source: General Conditions of Contract-.pdf (unknown)
The compliance requirements are not fully specified, but it is mentioned that there is insufficient searchable text and AI extraction is recommended. It may include requirements such as CSD, tax, B-BBEE, CIDB, CIPC, and professional registrations, but these are not confirmed.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
N 1, North to Makhado, Gateway St, Polokwane, 0700, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
04 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.