Maintenance, service, parts supply and repairs of pumps and small plant (3-Year term contract)

Document collection from 27 August 2026 at Garden Route Municipality Office, 54 York Street, George (R400 non-refundable fee) or free download from www.gardenroute.gov.za. Compulsory clarification meeting: date and venue not specified in extracted text (refer to Schedule 2A). Closing date and time: 22 September 2026 at 11:00. Tender opening: 22 September 2026 at 11:00 at Garden Route District Municipality, Committee Room, Supply Chain Offices, Ground Floor, 54 York Street, George.

Technical queries: Mr Sindisiwe Mtsolo, Cell 060 449 1461, e-mail [email protected]. Employer: Garden Route District Municipality, PO Box 12, George 6530. Submission address: Garden Route District Municipality, Supply Chain Management Offices, Ground Floor, 54 York Street, George. Acting Municipal Manager: Mrs N Raisa-Mlandu.

Submission method: sealed envelope placed in the Tender Box at Garden Route District Municipality, Supply Chain Management Offices, Ground Floor, 54 York Street, George. Envelope must be marked "TENDER GRDM/06/26-27: APPOINTMENT OF ONE OR MORE SERVICE PROVIDERS FOR THE MAINTENANCE, SERVICE, PARTS SUPPLY AND REPAIRS OF PUMPS AND SMALL PLANT FOR A PERIOD OF THREE YEARS". No e-mail, fax, or late submissions accepted. Tender documents must be the original completed in black ink; copies are non-responsive. All returnable schedules and documents listed in Part T2 must be completed, signed and submitted. Key returnables: Authority for Signatory (Schedule 1A), Compulsory Enterprise Questionnaire (1B), Declaration Concerning Fulfilment of Construction Regulations (1C), Experience of Key-Personnel (1D), Availability of Resources (1E), Previous Experience on Contracts of Similar Value and Nature (1F), Estimated Monthly Cash-flow (1G), Schedule of Proposed Subcontractors (1H), Joint Venture Disclosure Form (1I), Contractor's Information (1J), Declaration in terms of MFMA for Municipal Rates & Services (1K), Invitation to Bid MBD 1 (1L), Declaration of Interest MBD 4 (1M), Declaration for Procurement above R10 million MBD 5 (1N), Preference Points Claim Form MBD 6.1 (1O), Declaration of Bidder's Past SCM Practices MBD 8 (1P), Certificate of Independent Bid Determination MBD 9 (1Q), Certificate of Attendance at Clarification Meeting (2A), Documents of Incorporation (2B), CIDB Certificate of Contractor Registration (2C), Health and Safety Agreement (2D), B-BBEE Certificate (2E), Locality of Tenderer's Offices (2F), Record of Addenda to Tender Documents (3A), Form of Offer and Acceptance C1.1, Contract Data C1.2, Form of Performance Security C1.3, Form of Retention Money Guarantee C1.4, Pricing Assumptions C2.1, Bills of Quantities C2.2. Tender validity period: 120 days.

Two-stage evaluation: responsiveness check then 80/20 preference point system. Price: 80 points (formula Ps = 80[1 - (Pt - Pmin)/Pmin]). B-BBEE status level: up to 10 points (Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0). Locality: up to 10 points (within Garden Route District = 10, within Western Cape = 5, elsewhere in SA = 0). Minimum functionality criteria apply (Schedule 1F). Tenderers must meet eligibility criteria: attendance at compulsory clarification meeting, CIDB registration at 1 ME or 1 EB or higher (or capable of registration prior to evaluation), demonstrated previous experience of same nature, valid Tax Clearance Status Pin, not listed on Register of Tender Defaulters, no abuse of SCM system, municipal rates and taxes not in arrears >3 months, completed Compulsory Enterprise Questionnaire with no conflicts of interest. Arithmetical errors corrected per CIDB rules; tender rejected if bidder does not accept correction. Municipality reserves right to scale down scope to fit budget.

Scope: maintenance, service, parts supply and repairs of pumps and small plant for a period of three years. Contractor must comply with Construction Regulations 2014 and Occupational Health and Safety Act. Tenderer must demonstrate competencies and resources to carry out work safely (Schedule 1C). Key personnel competent in terms of Construction Regulations must be proposed with CVs attached. Health and Safety Agreement required (Schedule 2D). Detailed scope of works, project technical specifications, general project requirements and applicable standards are contained in Part C3 (Sections C3.1 to C3.5) which are not fully extracted in the provided text. All items in the Bills of Quantities (C2.2) must be priced to cover total scope of work.

Pricing format: Bills of Quantities (C2.2) with Pricing Assumptions (C2.1); all items must be priced. Performance Security and Retention Money Guarantee forms (C1.3, C1.4) included pro forma; specific bond/guarantee percentages not stated in extracted text. Tender fee: R400 non-refundable for printed documents. Estimated CIDB grading 1 ME or 1 EB corresponds to maximum contract value of R500,000 (per CIDB grading table). Municipality reserves right to scale down scope to fit available budget. Payment terms not detailed in extracted text.

Mandatory: CSD registration, valid Tax Clearance Status Pin (TCS) for SARS verification, CIDB registration at 1 ME or 1 EB or higher (or capable of registration prior to evaluation), B-BBEE certificate (for preference points), Locality of Tenderer's Offices form (for preference points). Compulsory Enterprise Questionnaire (Schedule 1B) and Declaration of Interest (MBD 4) must be completed. Declaration Concerning Fulfilment of Construction Regulations (Schedule 1C) required. Health and Safety Agreement (Schedule 2D) required. Certificate of Attendance at Clarification Meeting (Schedule 2A) required. Documents of Incorporation (Schedule 2B) required. Joint ventures: each partner must be CIDB registered, lead partner must have ME class grading, combined grading must meet threshold. No bidder or director listed on Register of Tender Defaulters. No municipal rates and taxes in arrears >3 months. No abuse of SCM system. No conflict of interest per Compulsory Enterprise Questionnaire. MBD 1, MBD 4, MBD 5 (if procurement >R10m), MBD 6.1, MBD 8, MBD 9 must be submitted.