Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
134 Pretorius ,Pretoria central - PRETORIA - Johannesburg - 0002
Organization Type
GOVERNMENT
Published
29 May 2026
OCDS Reference
ocds-9t57fa-157512
The human sciences research council (hsrc) seeks a service provider to execute a three-year strategic migration of its data centre from vmware to h3c cloud automation system (cas), ensuring zero data loss, minimal downtime, and full operational integrity post-migration. The project includes assessment, h3c cas deployment, vm migration, validation, knowledge transfer, and 3-year support.
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Date & Time
Friday, 19 June 2026 - 11:00
Venue
Use the link on special conditions
Https://teams.microsoft.com/meet/371584827263709?p=1mJHk5Pzk0D1esOijJ
Categories
Request for Bid(Open-Tender)
134 Pretorius ,Pretoria central - PRETORIA - Johannesburg - 0002
AI Document Analysis Stages
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: Terms of Reference VMWare Migration.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
29 May
2026
Tender Published
Tender was published
19 Jun
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
8.1.1 Annexure-A-price-schedule.xlsx
Terms of Reference VMWare Migration.pdf
The Human Sciences Research Council (HSRC) is seeking a service provider to migrate its VMware-based virtualization platform to H3C Cloud Automation System (CAS) over a three-year period. The project includes assessment, planning, deployment, migration, validation, knowledge transfer, and post-implementation support. The tender closes on 19 June 2026, with a mandatory Proof of Concept (POC) phase and a strict timeline culminating in a go-live date of 02-03 October 2026.
To download these documents and access AI-powered analysis, visit the main tender page.
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Median Estimate
R 195 598
Range
Based on 13 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Important Dates
Source: Terms of Reference VMWare Migration.pdfNon-compulsory virtual briefing session: 08 June 2026 at 10:00 AM via Microsoft Teams (Meeting ID: 371 584 827 263 709, Passcode: UP2LW2P3). Closing date for bid-related enquiries: 10 June 2026 at 15:00. Publication of Q&A on HSRC website: 12 June 2026. Bid closing date: 19 June 2026 at 11:00 AM. All dates/times are South African Standard Time and subject to change at HSRC’s discretion.
Contact Information
Source: Terms of Reference VMWare Migration.pdfBid submission address: HSRC Building, 134 Pretorius Street, Pretoria, 0002. Bidding procedure enquiries: Bid Section, Phone: 012 302 2180, Email: [email protected]. Technical enquiries: Not specified in the document.
Submission Guidelines
Source: Terms of Reference VMWare Migration.pdfSubmit bids by 19 June 2026 at 11:00 AM (SAST). Methods: Courier to HSRC Building, 134 Pretorius Street, Pretoria (registered mail preferred), or place in the HSRC tender box. Note: HSRC shares the building with the Department of Social Development (DSD)—ensure documents are deposited in the correct tender box. Late or misplaced bids will not be considered. This is a two-stage bidding process: Envelope 1 (Technical) must include: signed bid documents, General Conditions of Contract, Company Profile, SBD 1, SBD 4, Technical Response, and any supplementary information. Envelope 2 (Price) must include: Pricing Schedule, SBD 6.1, and Preference Points response. Both envelopes and a USB with duplicate soft copies must be correctly labeled and sealed. Initial every page of the tender document, including supporting documents and pricing schedules. Bids must remain valid for 90 days from the closing date.
Evaluation Criteria
Source: Terms of Reference VMWare Migration.pdfEvaluation occurs in three stages: Pre-qualification (Stage 0), Technical Evaluation (Stage 1), and Price & Preference Points (Stage 2). Pre-qualification criteria: Submission of all required documents (SBD 1, SBD 4, SBD 6.1, General Conditions of Contract). Registration on the Central Supplier Database (CSD). Tax compliance (valid TCS PIN or CSD number). No record on the Register of Tender Defaulters or List of Restricted Suppliers. Bidder must not be in the service of the state or have directors/partners in state service. Stage 1 (Functionality Evaluation) requires a minimum of 64 points to proceed: Phase 1 (Desktop Evaluation) requires a minimum of 80% (64 points) to advance. Phase 2 (Live Demonstration) requires a minimum of 20 points to proceed to price evaluation. Bidders must demonstrate ability to execute migration in a live/simulated environment, covering environmental setup, H3C CAS deployment, migration execution, post-migration verification, and feature competence (DRS, DPM, VM backup/restore, one-click health inspection, cross-DC migration). Stage 2 (Price and Preference Points): 80/20 preference point system: 80 points for price (calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin)), 20 points for specific goals (B-BBEE, SMME status, black ownership, youth/women/disability ownership). Proof of B-BBEE status (EME/QSE classification, black ownership, youth/women/disability ownership) is required. Joint ventures/consortiums must submit consolidated preference points scorecards.
Technical Specifications
Source: Terms of Reference VMWare Migration.pdfScope: End-to-end migration from VMware to H3C CAS with zero data loss, minimal downtime, and full post-migration operational integrity. Key deliverables: Assessment & Planning (discovery audit of VMware environment, VM mapping, dependency analysis, compatibility checks, migration sequencing, rollback plans). H3C CAS Deployment (CVK on physical hosts, CVM for centralized management, cluster/resource pool configuration, HA/DRS/DPM setup, SAN/iSCSI/NFS storage integration, distributed virtual switches, vFirewall policies). VMware to CAS Migration (live/offline VM migration, including SQL Server and critical applications, migration of templates/snapshots/metadata, network/security reconfiguration). Post-Migration Validation (functional testing, performance benchmarking (CPU, memory, Disk I/O, Network I/O), HA failover testing, backup/restore validation, log/audit trail verification). Knowledge Transfer (as-built documentation, admin training on H3C CAS operations, one-click O&M, DRX, Cloud Rainbow, runbooks for health checks, storage clean-up, resource analysis). Post-Implementation Support (3-year H3C support for Cloud Software). Technical Requirements: Deep expertise in VMware (vSphere 6.x/7.x, vCenter, VMFS, networking) and H3C CAS (CVK, CVM, clusters, migration tools). Storage familiarity (SAN, iSCSI, NFS, RDM). Security compliance (agentless antivirus, distributed firewall, audit logging). Backup integration (Asialnfo Security, RunStor, MacroSAN, or equivalent). Cross-DC migration (Cloud Rainbow Technology). Project Timeline: PO issuance → SLA signing → Project team mobilization → Mandatory POC (5 representative VMs, full functional testing, no downtime, HSRC sign-off) → Production Migration Planning (wave definitions, rollback plans, runbooks) → Production Migration Execution → Final Testing & Error Resolution → Cutover & Go-Live (02-03 October 2026) → Post Go-Live Support (minimum 4 weeks warranty). Delays in POC approval may revise the go-live schedule.
Financial Requirements
Source: Terms of Reference VMWare Migration.pdfComplete the mandatory Pricing Schedule (Annexure A) in full without structural changes. Quote in ZAR, inclusive of all applicable taxes. HSRC reserves the right to negotiate rates. Contract price adjustments will occur annually on the anniversary of the contract start date. Payment terms, bonds, and guarantees are not explicitly specified in the document.
Compliance Requirements
Source: Terms of Reference VMWare Migration.pdfPre-qualification documents: SBD 1 (Invitation to Bid, completed and signed), SBD 4 (Declaration of Interest, completed and signed), SBD 6.1 (Preference Points Claim Form), General Conditions of Contract (signed and initialed on every page). CSD Registration: Proof of registration on the Central Supplier Database (vendor number via https://secure.csd.gov.za/). Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN (via e-filing at www.sars.gov.za) or printed TCS certificate. Non-compliance or fraudulent certificates may result in award withdrawal or contract cancellation. B-BBEE: Submit B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) to qualify for preference points. Tender Defaulters/Restricted Suppliers: Bidders listed on National Treasury’s Register of Tender Defaulters or Restricted Suppliers List are ineligible. Joint Ventures/Consortiums: Submit signed agreements outlining roles, responsibilities, and lead partner authority. Submit consolidated preference points scorecard. Subcontracting: Requires HSRC approval. Local production/content must not fall below stipulated thresholds.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
HSRC Bldg, 134 Pretorius St, Arcadia, Pretoria, 0083, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
05 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
012-302-2160[email protected]www.hsrc.ac.zaHSRC Bldg, 134 Pretorius St, Arcadia, Pretoria, 0083, South Africa
Key Personnel
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