Supply and delivery of personal protective clothing (PPE) for kgatelopele local municipality departments

SCM Enquiries: Vuledzani Mathoho, Supply Chain Management Unit, Kgatelopele Local Municipality. Tel: 053 384 0101. Technical Enquiries: Linda Skota, Kgatelopele Local Municipality. Tel: 053 384 0101. Submission address: Tender Box at Kgatelopele Municipal Offices, 222 Barker Street, Danielskuil, 8405, or P.O. Box 43, Danielskuil, 8405. Website for bid documents: www.kgatelopele.gov.za or www.etenders.gov.za.

Submit bids in sealed envelopes, clearly marked with the project name (Supply and Delivery of Personal Protective Clothing) and bid number (KLM2025/26/011). Delivery options: (1) Deposit in the Tender Box at Kgatelopele Local Municipality, 222 Barker Street, Danielskuil, 8405 (wooden box at entrance near Reception), or (2) Post to P.O. Box 43, Danielskuil, 8405. Tender box hours: Monday–Friday 07h30–16h45, Saturdays 08h00–12h00. Closing date: 15 June 2026 at 12:00. Late submissions will not be accepted. Use official forms only; do not retype or alter documents (except as instructed). Submit original only (no copies). All returnable documents must be completed in black ink (no erasers/Tippex) and returned. Required forms: Pricing Schedule (MBD3.1), Declaration of Interest (MBD4), Certificate of Independent Bid Determination (MBD9), Preferential Procurement Document (MBD6.1), Declaration Certificate for Local Production and Content, Declaration of Past SCM Practices (MBD8), Contract Schedules, Day Work Schedule. Attachments: Tax Clearance Certificate, CSD Registration Report, Municipal Rates Account (not in arrears >90 days), Certified ID copies of directors/managers, Company Registration Certificates, Valid B-BBEE Certificate or sworn affidavit. Proof of posting is not proof of delivery. No bids accepted via email, fax, or telex. Bids must remain valid for 90 days from closing date. Non-compliance with document requirements may result in disqualification.

Evaluation method: 80/20 preference points system under the Preferential Procurement Policy Framework Act and Regulations, 2022. General criteria: Bidders must be registered on the National Treasury Central Supplier Database (CSD). Must provide a valid tax clearance certificate (or SARS compliance PIN). Must not be persons in the service of the state (per LG: Municipal SCM Regulations). Must comply with the Broad-Based Black Economic Empowerment (B-BBEE) Act (submit certificate or sworn affidavit). Must have no restrictions on doing business with the municipality. Financial criteria: Municipal rates account must not be in arrears for more than 90 days. Prices must be firm and inclusive of VAT (no adjustments allowed). Legal criteria: Company must be legally registered (provide CIPC certificates). Directors/managers must submit certified ID copies. Joint ventures/partnerships must provide registration certificates. Technical criteria: Brands must be specified for each PPE item; failure to do so leads to disqualification. All returnable documents must be fully completed and signed. Non-responsive tenders (missing required documents or information) will be rejected. Arithmetical errors will be corrected per standard rules (e.g., words govern over figures). Tenders may be disqualified for corrupt/fraudulent practices or material deviations.

Scope: Supply and deliver Personal Protective Clothing (PPE) for Kgatelopele Local Municipality departments (Library Unit, TMs Unit, Electrical Unit). All items require embroidery (municipal logo and name on left chest pocket or left side as specified). Brands must be specified for each item; failure to do so leads to disqualification. Library Unit: Dustcoats (X2 Medium, X1 Small), Leather Veldskoen (X2 size 6, X1 size 4). TMs Unit (6 employees): Utility Pants Khaki (sizes 28, 32, 34x2, 36, 38) with reflective piping and reinforced panels, 100% Cotton Tee Shirts (XS, Mediumx2, Largx2, XL), 100% Cotton Long Sleeve Golfers (XS, Mediumx2, Largx2, XL), Reflective Jackets with Detachable Sleeves (XS, Mediumx2, Largx2, XL), Rain Suits (Medium, Largx2, XL) with carry bags, Freezer Jackets (XS, Mediumx2, Largx3, XL), Granite Chelsea Boots (sizes 7, 8, 9), Leather Veldskoen (sizes 3, 4, 7). Electrical Unit (5 employees): SABS Acid/Flame Work Jackets (sizes 34x2, 38x2, 44x6), SABS Acid/Flame Work Trousers (sizes 32x2, 38x2, 42x6), 100% Cotton Tee Shirts (S, M, L, XL, 2XL), 100% Cotton Long Sleeve Tee Shirts (S, M, L, XL). Pricing: All prices must be firm, inclusive of VAT, delivery, branding, embroidery, and all associated charges. Separate pricing schedules required if delivery points differ. Delivery location: Kgatelopele Local Municipality, Danielskuil, 8405.

Pricing must be firm (no adjustments for exchange rates, inflation, or other variables). All prices in ZAR, inclusive of VAT (VAT must be shown separately). Include all duties, taxes (except VAT), and levies applicable 14 days before the closing date (15 June 2026). Pricing Schedule (MBD3.1) must be completed. Non-firm prices will not be considered. Offer validity: 90 days from 15 June 2026. Payment terms, bonds, and guarantees are not specified in the document. Day Work Schedule (if applicable) must be completed for additional or substituted work. Contract Form (MBD7.1) must be signed by the successful bidder.

Mandatory compliance: CSD registration (report must be attached). Tax Clearance Certificate (or SARS PIN) required. Valid B-BBEE Certificate or sworn affidavit (issued by SANAS-accredited agency, registered auditor, or accounting officer under Close Corporations Act). Certified ID copies of all directors/managers. Company Registration Certificates (CIPC). Municipal Rates Account (not in arrears >90 days) or lease agreement + owner’s municipal account if applicable. Certified copies of joint venture/partnership agreements (if applicable). All returnable documents must be signed. Failure to provide any required document results in a non-responsive tender and disqualification. No bids accepted from persons in the service of the state (per Local Government: Municipal Supply Chain Management Regulations). Declaration of Interest (MBD4), Certificate of Independent Bid Determination (MBD9), Preferential Procurement Document (MBD6.1), Declaration of Past SCM Practices (MBD8), and Declaration Certificate for Local Production and Content must be completed.