Bulk buying (retail & clothing) supply & delivery for ugu municipality - RFQ ovf 2026-003-UGU

Closing date and time: 02 October 2026 at 12:00 (12h00).

No compulsory briefing or site visit mentioned.

No clarification deadline mentioned.

Procuring entity: KZN Growth Fund Agency (KZNGFA).

Physical address: 3rd Floor South Towers, 4 Arundel Close, Kingsmead Office Park, 2 Kingsmead Boulevard, Stamford Hill, Durban 4001.

Postal address: P.O. Box 1817, Durban 4001.

General enquiries: email [email protected], telephone +27 31 372 3720, fax +27 31 306 2547.

Bidding procedure enquiries: Nicolette Napier, email [email protected] (telephone not provided).

Technical enquiries: Mthokozisi Magcaba, email [email protected] (telephone not provided).

Submission email: [email protected] (attention Mthokozisi Magcaba).

Service delivery address: uGu District (exact venue not specified beyond district).

Submission method: email to [email protected], attention Mthokozisi Magcaba.

Closing time: 02 October 2026 at 12:00 (12h00).

Late submissions will not be accepted.

Quotations must be on company letterhead, fixed and firm prices inclusive of VAT, delivery, freight and off-loading to uGu District.

All pricing columns (Unit Price Excl. VAT, Total Cost Excl. VAT) must be completed for each item in each quotation package.

Subtotal Excl. VAT, 15% VAT, and Total Cost Incl. VAT must be calculated per package and transferred to the Master Recapitulation schedule.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): covers bidder details, offer and acceptance.
• SBD 4 (Declaration of Interest): discloses state employment and relationships with procuring institution.
• SBD 6.1 (Preference Points Claim): claims specific-goal points with supporting proof.
• Bidder Statutory Details & Authorisation Form: provides CSD MAAA number, SARS TCS PIN, company registration, VAT registration, authorised signatory details.

Proof documents for specific goals: BBBEE Certificate or Affidavit, CSD Report, ID documents of owners, Municipal Account or Lease Agreement, Doctor's Certificate/disability database.

Disqualification risks: missing any mandatory form or document; submission after closing time; unsigned forms; non-compliant tax status without SARS PIN.

Evaluation system: 80/20 preference points (price 80, specific goals 20).

Price points calculated using the 80/20 formula (lowest acceptable tender).

Specific goals points (total 20):

• Black Ownership: 51–100% = 10 pts; 30–50% = 6; 5–29% = 4; 0–4% = 0.
• Black Women Ownership: 51–100% = 4 pts; 30–50% = 2; 5–29% = 1; 0–4% = 0.
• Black Youth Ownership: 30–100% = 3 pts; 5–29% = 2; 0–4% = 0.
• Disability: 30–100% = 3 pts; 5–29% = 2; 0–4% = 0.

Minimum qualifying score: not stated.

Bidders must submit proof for claimed goals; failure to submit proof means points not claimed.

Organ of state reserves right to substantiate claims at any time.

Fraudulent claims lead to disqualification, cost recovery, contract cancellation, restriction up to 10 years, possible criminal prosecution.

Scope: Supply and delivery of bulk buying (retail & clothing) for Ugu Municipality Area across four quotation packages.

Package 1 – Philiswa Mjaja: Protective Workwear & Gumboots.

• Safety boots size 7: 2 pairs.
• Ladies' Marina gumboots (no size): 2 pairs.
• Safety boots size 9: 2 pairs.
• Men's Shova gumboots (no size): 2 pairs.
• Reflective overalls 2-piece (no size): 4 sets.

Package 2 – Winile Msimanga: Protective Footwear.

• Men's black gumboots size 12: 1 pair.

Package 3 – Busisiwe Lushaba: Traditional Accessories & Apparel Stock.

• Necklaces (standard spec): 50.
• Ties (standard spec): 50.
• Headbands (standard spec): 30.
• Vests (standard spec): 50.
• Belts (standard spec): 40.

Package 4 – Duduzile Cele: Traditional Beadwork, Footwear, Regalia & Accessories.

• Shorts (standard spec): 60.
• Long vovo beads (standard spec): 120.
• V-neck necklaces (standard spec): 350.
• Konbombarw Louiy sets (standard spec): 150.
• Cala Mbretala (standard spec): 250.
• Vests (standard spec): 50.
• Mbadada W/M (standard spec): 100.
• Long Scafe beads (standard spec): 60.
• Bead bracelets (standard spec): 35.
• Mqhele (standard spec): 50.
• Alice beads (standard spec): 20.
• Plain skirts (standard spec): 70.
• Earrings (standard spec): 50.
• Mats 2.3 m: 4.

Delivery: all items to uGu District; costs inclusive of delivery, freight, off-loading.

No further technical standards, service levels or capacity requirements stated.

Pricing schedule: four quotation packages with detailed line items (see technicalSpecifications for quantities).

Bidders must complete Unit Price Excl. VAT and Total Cost Excl. VAT for each item.

Rates fixed, firm, inclusive of delivery, freight, off-loading to uGu District.

Calculate Subtotal Excl. VAT, 15% VAT, Total Cost Incl. VAT per package.

Transfer each package total (incl. VAT) to Master Recapitulation for cumulative grand offer.

Bidder Statutory Details & Authorisation Form required on final page with CSD MAAA and SARS TCS PIN.

Pricing format: fixed, firm prices on company letterhead, inclusive of VAT and all disbursement costs.

Complete unit price (excl. VAT) and total cost (excl. VAT) for each line item.

Calculate subtotal excl. VAT, add 15% VAT, show total incl. VAT per package.

Transfer each package total (incl. VAT) to Master Recapitulation for cumulative tender offer.

No bid security, bond, guarantee, retention or payment terms specified.

No financial capacity or turnover thresholds stated.

Mandatory eligibility:

• Registration on National Treasury Central Supplier Database (CSD) with MAAA number.
• Valid Tax Compliance Status: provide SARS TCS PIN; if non-compliant, supply PIN anyway; if no PIN but registered on CSD, provide CSD number.
• No bids from persons in service of the state, companies with directors in service of the state, or close corporations with members in service of the state.

Returnable forms (each one line):

• SBD 1: Invitation to Bid – bidder details and offer.
• SBD 4: Declaration of Interest – state employment and relationships.
• SBD 6.1: Preference Points Claim – specific goals with proof.
• Bidder Statutory Details & Authorisation Form: CSD MAAA, SARS TCS PIN, company registration, VAT registration, authorised signatory.

B-BBEE: certificate or sworn affidavit (EME/QSE) required to claim preference points; no minimum B-BBEE level stated for eligibility.

CIDB: not required (non-construction).

Local content: not mentioned.

CIPC registration: implied via company registration number on statutory form.

Professional body registrations: not mentioned.

B-BBEE: certificate or sworn affidavit (EME/QSE) required to claim preference points. Specific goals points for Black Ownership, Black Women Ownership, Black Youth Ownership, Disability as per evaluationCriteria. No minimum B-BBEE level for eligibility. Affidavit must contain ownership and revenue information; deponent and Commissioner of Oaths must sign on same date; Commissioner must be independent.

Health and safety: Package 1 includes protective workwear (safety boots, gumboots, reflective overalls) and Package 2 includes protective footwear (gumboots). No explicit OHS requirements, safety plans, or HSE compliance standards stated beyond the supply of protective items.

Contract terms: successful bidder must complete and sign SBD 7 (Contract Form).

Bid subject to Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2017, General Conditions of Contract (GCC), and any special conditions of contract.

Fraudulent preference claims may result in disqualification, cost recovery, contract cancellation, restriction from state business up to 10 years, and criminal prosecution.

No contract duration, termination clauses, penalties, or liquidated damages specified in the document.

Mandatory requirements: signed SBD 1, SBD 4, SBD 6.1; CSD registration (MAAA) with tax compliance confirmation (SARS PIN if non-compliant). Failure to provide any mandatory information renders submission non-responsive. Quotations must be per quotation package on company letterhead, fixed prices inclusive of VAT and all costs.

Evaluation: 80/20 preference point system (price 80, specific goals 20). Specific goals points allocated per ownership/disability bands as detailed in evaluationCriteria. Proof required for claimed points. No minimum qualifying score stated.