Supply and delivery of sound system equipment for the ugu municipality area

Closing date: 02 October 2026 at 12:00

Bidding procedure enquiries:

• Contact: Nicolette Napier
• Email: [email protected]

Technical enquiries:

• Contact: Mthokozisi Magcaba
• Email: [email protected]

KZN Growth Fund Agency (KZNGFA) physical address:

3rd Floor South Towers

4 Arundel Close

Kingsmead Office Park

2 Kingsmead Boulevard

Stamford Hill

Durban 4001

Postal address:

P.O. Box 1817

Durban 4001

South Africa

General contact:

• Telephone: +27 31 372 3720
• Fax: +27 31 306 2547
• Email: [email protected]

Submission method: email

Submission email: [email protected]

Attention: Mthokozisi Magcaba

Closing time: 12:00 on 02 October 2026

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific goals points under the 80/20 system.

Mandatory documents:

• Evidence of registration on the National Treasury Central Supplier Database (CSD).
• Confirmation of Tax Compliance Status (SARS PIN to be supplied if tax status is non-compliant).

Disqualification risks:

• Failure to provide any mandatory information will result in the submission being deemed non-responsive.
• Late submissions will not be accepted.
• Bids must be submitted on the official forms provided, not re-typed.

Evaluation split: 80/20 price/specific goals allocation.

• Price: 80 points
• Specific goals: 20 points

Specific goals points table:

• Black Ownership: 51%-100% = 10 points; 30%-50% = 6 points; 5%-29% = 4 points; 0%-4% = 0 points
• Black Women Ownership: 51%-100% = 4 points; 30%-50% = 2 points; 5%-29% = 1 point; 0%-4% = 0 points
• Black Youth Ownership: 30%-100% = 3 points; 5%-29% = 2 points; 0%-4% = 0 points
• Disability: 30%-100% = 3 points; 5%-29% = 2 points; 0%-4% = 0 points

Proof for claiming specific goals points:

• B-BBEE Certificate or B-BBEE Affidavit
• CSD Report
• ID Documents of the owners of the company
• Municipal Account or Lease Agreement
• Doctor's Certificate or disability database from relevant institutions

No minimum qualifying score is stated.

Supply and delivery of sound system equipment for the Ugu Municipality area.

Quotations must be submitted per quotation number (each package priced separately).

Quotation Package 1 (Beneficiary: Makhosathini Sikobi):

• Delta Subs (Passive) 18" – 2
• Delta Tops Speaker (Passive) 15" – 2
• B2400 Amplifier – 1
• Mixer 8 Channels – 1

Quotation Package 2 (Beneficiary: Virginia Nomvula Khumalo):

• Speakers 15 inches – 2
• Amplefire 6 Channels – 1
• Casiotone Keyboard – 1
• Cordless Microphone – 3
• Pro Cables 10m – 3
• Mic Cables – 3
• Extension Cord 20m – 1
• Generator 5500W – 1

Quotation Package 3 (Beneficiary: Simphiwe P. Ntenza):

• Hybrid Desktop Amplifier – 1
• Hybrid Speakerboxes 15" – 4
• Hybrid Microphone Cordless – 1
• Roland Keyboard – 1

Delivery: to designated uMgungundlovu sites (prices must include delivery, freight, and off-loading costs).

Pricing schedule instructions:

• Complete unit prices and total costs in ZAR for all items in the shaded columns.
• Prices must be firm and inclusive of all delivery, freight, and off-loading costs to designated uMgungundlovu sites.
• VAT at 15% where applicable; write 'N/A' if not a registered VAT vendor.
• Complete the Statutory Details and Official Declaration form at the end of the schedule.

Package 1 (Beneficiary: Makhosathini Sikobi): Delta Subs (Passive) 18", Delta Tops Speaker (Passive) 15", B2400 Amplifier, Mixer 8 Channels.

Package 2 (Beneficiary: Virginia Nomvula Khumalo): 15" Speakers, Amplefire 6 Channels, Casiotone Keyboard, Cordless Microphone, Pro Cables 10M, Mic Cables, Extension Cord 20M, Generator 5500W.

Package 3 (Beneficiary: Simphiwe P. Ntenza): Hybrid Desktop Amplifier, Hybrid Speakerboxes 15", Hybrid Microphone Cordless, Roland Keyboard.

Master Recapitulation Pricing Summary Schedule: provide total offered bid price per package and cumulative grand tender offer (packages 1-3 inclusive of 15% VAT).

Pricing format:

• Fixed price quotations on company letterhead are required.
• Prices must be inclusive of VAT and all costs relating to disbursements.
• Complete unit prices and total costs in South African Rand (ZAR) for all items.
• Prices must be firm and inclusive of all delivery, freight, and off-loading costs to designated uMgungundlovu sites.
• VAT must be calculated at 15% where applicable. If the bidder is not a registered VAT vendor, write 'N/A' in the VAT row.

Pricing schedule:

• Complete the Official Pricing Schedule for each package.
• Complete the Master Recapitulation Pricing Summary Schedule with the total offered bid price per package and the cumulative grand tender offer (packages 1-3 inclusive of 15% VAT).

No bid security, bonds, guarantees, retention, or payment terms are stated.

CSD registration:

• Evidence of registration on the National Treasury Central Supplier Database (CSD) is mandatory.

Tax compliance:

• Confirmation of Tax Compliance Status is required.
• If tax status is non-compliant, a SARS PIN must be supplied.
• Bidders must submit their unique SARS PIN to enable verification of tax status.
• A printed TCS certificate may be submitted instead.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-bbee:

• A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

State employees:

• Bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

No CIDB grading, CIPC registration, or local content requirements are stated.

The successful bidder will be required to fill in and sign a written contract form (SBD 7). The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2017, the General Conditions of Contract (GCC), and any applicable special conditions of contract. No other specific contractual terms are stated.

Mandatory requirements:

• Signed and completed SBD 1, SBD 4, and SBD 6.1.
• Evidence of registration on the National Treasury Central Supplier Database (CSD) with confirmation of Tax Compliance Status (SARS PIN to be supplied if tax status is non-compliant).

Failure to provide any mandatory information will result in the submission being deemed non-responsive.

Evaluation is based on an 80/20 price/specific goals allocation: 80 points for price and 20 points for specific goals. Specific goals points are awarded as per the table: Black Ownership (51%-100%: 10 pts; 30%-50%: 6 pts; 5%-29%: 4 pts; 0%-4%: 0 pts), Black Women Ownership (51%-100%: 4 pts; 30%-50%: 2 pts; 5%-29%: 1 pt; 0%-4%: 0 pts), Black Youth Ownership (30%-100%: 3 pts; 5%-29%: 2 pts; 0%-4%: 0 pts), Disability (30%-100%: 3 pts; 5%-29%: 2 pts; 0%-4%: 0 pts). Total specific goals points = 20.