Development of iso 22301-Aligned business continuity management programme for lepelle northern water

Closing date: 05 June 2026 at 11:00. Tender document available from 08 May 2026. Advert published: 08 May 2026. Bid validity period: 150 days from closing date. Contract period: 8 months.

Issued by Lepelle Northern Water. Physical address: 01 Landros Mare Street, Polokwane, 0700. Postal address: Private Bag X9522, Polokwane, 0700. General enquiries: Tel: 015 295 1800, Fax: 015 295 1931, Email: [email protected]. Bidding procedure enquiries: Happiness Baloyi, Tel: 015 295 1800, Email: [email protected]. Technical enquiries: Suzan Satekge, Tel: 015 295 1800, Email: [email protected].

Submit bids by 05 June 2026 at 11:00 to the bid box at Lepelle Northern Water Head Office, 01 Landros Mare Street, Polokwane. Late bids will not be accepted. Use official forms (SBD1, SBD4, SBD3.1, SBD6.1, SBD7) without re-typing. All forms must be completed in full and in black ink. No tampering (e.g., correction fluid, sticky papers) is allowed. Submit all required documents: completed SBD forms, valid SARS Tax PIN, CSD registration proof, CIPC registration, valid B-BBEE certificate, ISO 22301 certificate, municipal rates proof (or lease agreement/tribal authority letter), certified ID copies of directors, and JV agreement (if applicable). Failure to comply with any requirement may disqualify the bid.

Evaluation follows a 4-stage process: 1) Administrative Compliance (80/20 preferential points): Must submit SBD1, SBD6.1, valid SARS Tax PIN, CIPC registration, and valid B-BBEE certificate. 2) Mandatory Requirements: CSD registration, ISO 22301 certificate, completed bid documents in black ink, municipal rates/lease proof, certified director IDs, SBD4, SBD3.1, and JV documents (if applicable). Non-compliance disqualifies the bid. 3) Functionality (70% minimum threshold): Company experience (25 points, based on BCM project references) and capacity (25 points, based on key personnel CVs, qualifications, and IRMSA membership). Minimum 35/50 points required. 4) Price and Specific Goals (80/20 system): Financial offers scored using a comparative formula. Preference points (20 max) for SMME, Black women ownership, Black ownership, or Black Youth. Highest combined score wins, subject to vetting by State Security Agency (SSA).

Scope: Develop a Business Continuity Management (BCM) Programme fully aligned to ISO 22301 for Lepelle Northern Water over 8 months. Key deliverables: 1) Review/compile Business Impact Assessments (BIA) for all critical business units (e.g., CEO’s office, Finance, HR, IT, Engineering, Regional Offices, Plants). 2) Review existing BCM Policy. 3) Develop BCM Strategy and Plan. 4) Facilitate BCM awareness sessions. 5) Develop Crisis Management Plan, Business Recovery Plan, and Emergency Response Plan. 6) Conduct simulations. 7) Provide ISO 22301 Lead Implementer training and organisation-wide awareness sessions. 8) Project management and closure. Phases: Initiation (30% payment), Design/Implementation/Validation (40% payment), Embedding/Closure (30% payment). Must cover all listed divisions, schemes, and plants.

Submit firm prices only (no exchange rate variations). Pricing must correspond to BCM lifecycle phases: Phase 1-3 (30% of total), Phase 4-6 (40%), Phase 7-8 (30%). Include VAT (15%). Total contract amount must cover full scope. Payment milestones: 30% after Phase 3, 40% after Phase 6, 30% after Phase 8. No payment for incomplete or non-approved deliverables. Use SBD3.1 Pricing Schedule. Offer must remain valid for 150 days from closing date.

Mandatory: Valid SARS Tax PIN (or CSD number if no PIN), Tax Clearance Certificate (original, valid for 1 year), CSD registration, CIPC registration, valid B-BBEE certificate (or sworn affidavit). For JVs/consortia: Each party must submit separate TCS certificates, CSD numbers, and compliance documents. Additional: ISO 22301 certificate, municipal rates proof (or lease agreement/tribal authority letter), certified director IDs (<3 months old). No bids accepted from state employees or entities with state-employed directors/members. Must complete SBD4 (Bidder’s Disclosure) and SBD3.1 (Pricing Schedule).