24-Hour physical security services for ngaka modiri molema district municipality (3-Year contract)

Scope: Provide 24‑hour physical security services at Ngaka Modiri Molema District Municipality offices, buildings and infrastructure sites (including Mahikeng Local Municipality) for three years.

Key contractual points derived from the General Conditions of Contract (GCC):

• Standards (Clause 4): All services must meet the standards set out in the tender documents.
• Inspections/Tests (Clause 8): The municipality may inspect performance; costs of inspections fall to the purchaser if compliant, otherwise to the supplier.
• Delivery (Clause 10): Service delivery must follow the schedule in the contract; any required documentation is defined in the Special Conditions of Contract (SCC).
• Incidental Services (Clause 13): May include on‑site supervision, provision of tools, operation & maintenance manuals, training and repair services as specified in the SCC.
• Performance security (Clause 7) and penalties (Clause 22) apply as detailed in the financial requirements.

Suppliers should ensure they have the capacity to staff 24‑hour shifts, provide qualified security personnel, and meet any additional service‑level requirements stated in the SCC.

Performance security: Must be submitted within 30 days of contract award (GCC Clause 7.1). Acceptable forms are a bank guarantee, irrevocable letter of credit from a reputable bank, or a cashier’s/certified cheque (Clause 7.3). Currency: Rand or a freely convertible currency acceptable to the purchaser.

Payment: Supplier must submit an invoice together with a copy of the delivery note. Payment is made within 30 days of receipt of a correct invoice (GCC Clause 16.2‑16.3). Payments are in Rand unless the SCC states otherwise.

Pricing: Prices are fixed as quoted in the bid; adjustments only allowed if authorised by the SCC or a bid‑validity extension (Clause 17.1).

Penalties: Late delivery or non‑performance incurs daily penalties calculated using the current prime interest rate (Clause 22.1).

Discharge of performance security: Returned within 30 days after satisfactory completion of all obligations, including warranty periods (Clause 7.4).

Must comply with the General Conditions of Contract and any Special Conditions of Contract (SCC) that supersede them.

Prohibited conduct: Corrupt or fraudulent practices are grounds for termination and possible restriction from public‑sector contracts (GCC Clauses 1.4, 1.13, 23.3‑23.5).

Local content: Defined as the portion of the bid price not classified as imported content (GCC Clause 1.17). Suppliers should be prepared to demonstrate local content if required.

Tax compliance: A valid Tax Clearance Certificate from SARS is mandatory before award (GCC Clause 32.3).

Other statutory requirements (not explicitly stated in the extracted text but normally applicable): B‑BBEE verification, CIDB registration, CIPC registration, and relevant professional licences.

Suppliers should ensure all above compliance documents are current and available for submission.