Provision of dust suppression water cannon spray trucks for TRANSNET port terminals (richards bay) – 2-Month equipment hire with operators

Contract duration: 2 months. Shift pattern: 06H00-18H00 (day) and 18H00-06H00 (night), 7 days a week, 24 hours. Operator arrival times: 05H30 for morning shift, 17H30 for night shift. No briefing, site visit, or clarification deadlines stated in this document.

No contact details provided in this document. Document compiled by Snothile Luthuli (name only). Refer to the official tender advertisement for SCM and technical contact information.

Refer to the full tender advertisement for submission instructions, returnable documents, and submission address. Closing date: 22 May 2026 at 13:00. Pricing conditions and schedule are in a separate 'Pricing Data Schedule A' document, which must be obtained for bid preparation.

Evaluation will assess: 1) Valid operator licenses/certificates of competence (verifiable by Transnet). 2) Ability to provide 24/7 coverage for 2 months with backup equipment for breakdowns. 3) Compliance with OHSA, COIDA, B-BBEE Act, environmental regulations, and other listed legislation. 4) Provision of medically fit personnel with appropriate PPE. 5) Adherence to safety, health, and environmental standards (ISO 14001:2004, ISO 9001:2008).

Equipment: 2 dust suppression water cannon spray trucks with 4 operators per shift (8 total for 24/7 coverage). Specifications: Spray size 100m, flow rate 7-11 L/min with durable industrial pump, liquid pump pressure 0.5-2.5 MPa with stainless steel pumps, fog drop particles 50-300 microns, horizontal range >100m, pitch angle -10 to 45 degrees, horizontal rotation 320 degrees, aggregate capacity >75kW, overload protection. Minimum tank capacity: 8,000 liters. Operational areas: 6 Series, 7 Series, Neobulk, PRT-Storage. Stockpile areas: Chrome A/B/C/D, Old MHA, Magnetite, Sulphur, Alumina, Chloride/Rutile/Zircon, Woodchips, Coking coal. TPT provides fuel, chemicals, and supervisors. Service provider provides equipment, operators, maintenance, and on-site technical backup or replacement for breakdowns. Daily risk assessments and PPE usage mandatory. Equipment must meet port authority safety and operational standards.

Pricing details are in a separate 'Pricing Data Schedule A' document, which must be obtained for cost submission. TPT provides fuel and dust suppression chemicals. No other financial terms (bonds, guarantees, payment terms) specified in this document.

B-BBEE compliance required. OHSA compliance mandatory. Safety file must be submitted to the safety department for assessment. All employees must be medically fit with fitness reports for Transnet premises. PPE requirements mandatory. ISO 14001:2004 and ISO 9001:2008 standards referenced. MSDS required. COVID-19 Regulations compliance mandatory. Legislation compliance includes: OHSA, COIDA, Hazardous Substances Act, Labour Relations Act, National Ports Act, National Road Traffic Act, Merchant Shipping Act, B-BBEE Act. Operator licensing/competence certificates must be provided and are subject to Transnet validation. No explicit CSD registration, tax clearance, CIDB grading, or CIPC requirements stated.

• Closing Date: 22 May 2026
• Closing Time: 13:00
• Deadline for Clarification Queries: Submit via the system to Cookie Naidoo by 12:00 on 21 May 2026
• Validity Period: Bids must remain valid for 180 business days from the closing date (excluding the first day, including the last day). Bidders may be requested to extend this period.

• For bidding procedure and technical enquiries before the closing date:

• Contact Person: Cookie Naidoo
• Telephone: 035 905 3255
• Email: [email protected]

• For post-closing date enquiries (e.g., RFQ response matters):

• Contact Person: Shaun Sewraj
• Telephone: 035 905 3255
• Email: [email protected]

• Transnet e-Tender Submission Portal: transnetetenders.azurewebsites.net

• Submit bids electronically via the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net). Use Google Chrome for access.
• Closing date: 22 May 2026 at 13:00. Submit at least one day before to avoid technical issues (e.g., slow internet, large uploads).
• Upload limit: 30MB per file; multiple uploads are permitted.
• Each company must register its own profile on the portal and submit bids under its own company name. Submitting through another company’s profile (even subsidiaries or holding companies) will result in disqualification.
• Joint Ventures may submit bids using one party’s registered profile.
• Mandatory Returnable Documents must be submitted by the closing date and time. Failure to submit these will result in disqualification. These include:

• SBD1 Form
• Certificate of Acquaintance with RFQ Documents
• RFQ Declaration and Breach of Law Form
• Specific Goals Points Claim Form
• Protection of Personal Information Form
• Section 4: Quotation Form
• Valid letter of good standing for dust suppression equipment hire

• Returnable Documents Used for Scoring must be submitted to avoid a zero score for applicable criteria. These include:

• Valid B-BBEE Status Level Verification Certificate or Sworn Affidavit
• Proof of evidence for Specific Goals points claim

• All returnable sections must be signed, stamped, and dated by the respondent.
• No late submissions will be accepted. Transnet will not be liable for technical challenges experienced by bidders.

• Evaluation follows a two-stage process: Administrative Responsiveness (Step One) and Substantive Responsiveness (Step Two). Bids must pass both to progress.
• Administrative Responsiveness checks include:

• Timely submission of the bid
• Completion and return of all Mandatory Returnable Documents by the closing date and time
• Validity of all returnable documents
• Bid document duly signed by an authorised representative

• Substantive Responsiveness checks include:

• Compliance with general and legislative qualification criteria set by Transnet
• Inclusion of a priced offer (Section 4: Quotation Form)
• Material compliance with the scope and specifications

• Scoring is based on the 80/20 preference point system:

• Price: 80 points (using the formula PS = 80

• (Pmin / Pt), where Pmin is the lowest acceptable bid price and Pt is the bidder’s price)

• Specific Goals: 20 points (B-BBEE Status Level of Contributor and other specific goals as per Section 7)
• B-BBEE Level 1 or 2: 10 points
• 50% Black Youth Owned Entities: 10 points
• Non-Compliant or B-BBEE Level 3-8: 0 points

• Post-Tender Negotiations (PTN) may occur if the highest-scoring bid is not market-related. Transnet may negotiate sequentially with the top 3 bidders or cancel the RFQ.
• Objective Criteria may override scoring, including skills transfer, ROI impact, supplier rotation, legal capacity, financial stability, and risk assessment results.
• Bidders must be legally registered with COIDA and provide a valid letter of good standing specific to dust suppression equipment hire. Failure to provide this results in disqualification.
• Bidders must not be listed on the Register for Tender Defaulters or Restricted Suppliers.
• Joint Ventures are permitted, but each party must meet compliance requirements (e.g., tax, CSD, B-BBEE).
• Bidders must disclose any relationships with Transnet employees, DPIP (Domestic Prominent Influential Persons), or FPPO (Foreign Prominent Public Officials).

• Scope: Provision of dust suppression cannon spray trucks for a once-off period of 2 months at the Port of Richards Bay Terminal (Transnet Port Terminals, TPT).
• Deliverables: 2x Dust suppression cannon spray trucks (refer to attached schedule for specifications).
• The successful respondent must comply with all applicable national and local laws and regulations, including the Employment Equity Act (Section 53).
• Security Clearance: The successful respondent, its personnel, and subcontractors may need to obtain security clearance (CONFIDENTIAL/SECRET/TOP SECRET) from the appropriate authorities. This is the respondent’s responsibility.
• The respondent must implement all security measures required for the safe performance of the contract.

• Pricing must be quoted in South African Rand (ZAR), inclusive of VAT at 15% (where applicable).
• Use the provided Price Schedule in Section 4 strictly. Deviation from this format may result in disqualification.
• The Price Schedule requires:

• Item description and quantity (e.g., 2x Dust suppression cannon spray trucks)
• Unit price and total price per item (exclusive of VAT)
• Total price exclusive of VAT
• VAT amount (15% if applicable)
• Total price inclusive of VAT
• Delivery lead-time (in days/weeks from the date of purchase order)

• Any disbursements not explicitly priced will not be accepted.
• Unconditional price discounts will only be considered in the final evaluation stage.
• Transnet may reject bids if the price is not market-related and may engage in post-tender negotiations to achieve a market-related price.
• Pricing scores will be rounded off to the nearest two decimal places.
• Payment terms and bonds/guarantees are not explicitly detailed in the document.

• Tax Compliance:

• Bidders must be compliant with all applicable tax legislation (e.g., Income Tax Act, VAT Act).
• Submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. Apply via e-Filing at www.sars.gov.za.
• If no TCS is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number.
• Joint Ventures/Consortia/Sub-contractors: Each party must submit separate TCS certificates/PINs/CSD numbers.

• Central Supplier Database (CSD):

• Mandatory registration on the CSD for all bidders (https://secure.csd.gov.za/).
• Only foreign suppliers with no local registered entity in South Africa are exempt.

• B-BBEE Compliance:

• Submit a valid B-BBEE Status Level Verification Certificate or Sworn Affidavit (as per DTIC guidelines).
• Failure to submit proof of B-BBEE status will result in zero points for this criterion.
• B-BBEE status must remain valid for the duration of the contract.

• COIDA Registration:

• The company must be legally registered with the Compensation for Occupational Injuries and Diseases Act (COIDA).
• A valid letter of good standing specific to dust suppression equipment hire must be submitted. Failure to provide this results in disqualification.

• Foreign Suppliers:

• Must complete the Questionnaire to Bidding Foreign Suppliers in the SBD1 Form.
• If the entity has no presence in South Africa (e.g., no branch, permanent establishment, or income source), registration for a TCS PIN is not required.

• Employment Equity Act:

• Respondents must comply with all applicable requirements, including Section 53.

• Legal and Ethical Compliance:

• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must declare any commercial relationships with DPIP/FPPO and complete the relevant disclosure forms.
• Bidders must certify compliance with the Transnet Supplier Integrity Pact and anti-corruption measures.