Lease of b-grade office accommodation for nrcs bloemfontein regional office (9 years 11 months)

Technical Enquiries: Edward Matemba, Telephone: 012 482 8797, Email: [email protected]. SCM Enquiries: Glenda Mathane, Telephone: 012 482 8765, Email: [email protected]. Submission address: Tender box, SABS Campus, 1 Dr Lategan Road, Groenkloof, Pretoria.

Submit bids by 23 June 2026 at 11h00. Late submissions will not be accepted. Deliver sealed bids to the tender box at SABS Campus, 1 Dr Lategan Road, Groenkloof, Pretoria. No fax, email, or posted bids accepted. Include one original and three copies, all clearly marked. Bid envelope must contain: SBD forms 1, 3.1, 4, and 6.1 (signed), property details (address, stand number, owner/representative contact, tenant installation allowance), layout drawings (preferably CAD), building insurance info, rates/taxes, and maintenance plan. Landlord must specify tenant installation allowance (fixed or monthly equivalent). General Conditions of Contract (GCC) must be signed/initialed on every page. NRCS reserves the right to reject any bid, negotiate, or cancel the process. Bidders must register on Central Supplier Database (CSD) and provide supplier/unique numbers. Proof of building compliance (mechanical, electrical, municipal plans, occupancy certificate, fire clearance) may be requested before lease signing.

Evaluation occurs in three phases: Phase 1 (Pre-compliance check on mandatory requirements), Phase 2 (Technical mandatory requirements and site visit), and Phase 3 (Price and BBBEE points). Mandatory requirements: Proof of building ownership or agent mandate; zoning certificate; building available for occupation by 01 December 2026; Grade B or higher building; registration on Central Supplier Database (CSD); tax compliance; submission of completed SBD forms 1, 3.1, 4, and 6.1. Technical mandatory requirements include: location within 20 km of Bloemfontein CBD, site accessibility (public transport proximity, business park/multi-purpose area, consecutive floors, wheelchair access), building type (Grade B+, 350 m²), vertical circulation, lighting, air-conditioning, secure storage, UPS cabling, sufficient entrances/exits, green rating (advantage), exterior signage allowed, fire detection/prevention, security (fenced, access control, guards, 24hr surveillance), amenities (air-conditioned offices, ablutions on all floors, disabled-friendly), parking (15+ bays, 2 disabled, secure, 24-hour access), and maintenance (landlord responsible, turnaround times specified). Phase 2 technical functionality scoring: Property grading (A=20, B=10, C+=0), property info (5 points), parking (10 points max), security (10 points max), technology/communication (10 points max), office space suitability (30 points max), maintenance plan (15 points). Minimum threshold of 70 points required to proceed to Phase 3. Phase 2 site visit: Suitability (20), accessibility (20), security (20), amenities (20), parking (20). Minimum threshold of 70 points required to proceed to Phase 3. Phase 3: Price (80 points) and BBBEE (20 points) evaluated using PPPFA 80/20 system. B-BBEE points: Level 1=20, Level 2=18, Level 3=14, Level 4=12, Level 5=8, Level 6=6, Level 7=4, Level 8=2, Non-compliant=0.

Lease a B-grade (or higher) office building in Bloemfontein for 9 years 11 months. Minimum 350 m² floor space for 10 employees. Must include: Reception Area (restricted access), Manager Office (25 m²), Open-plan employee area, Boardroom (with refreshment space), Filing Room (<12 m²), IT Server Room (7 m² raised floor, fire-resistant, dedicated AC), Kitchen/Canteen, Ablutions (disabled-friendly, hot/cold water, mirrors, waste containers), Testing Room (30 m² with ventilation chamber, compressed air point, 2 electrical points, epoxy-coated floor drain, plumbing point, separate AC). Storage: 50 m² lockable (climate-controlled, moisture-proof, forklift-friendly flooring). Parking: Covered for 3 trailers + panel van, 10 bays (15 preferred, 2 disabled), 24-hour access, secure environment. Security: Fenced area, access control, physical guards, 24hr surveillance. Location: Within 20 km of Bloemfontein CBD, near public transport, visible from traffic routes, street-level entrance. Building: SAPOA-compliant floor area measurement, wheelchair access, lifts for multi-floor accommodation, separate municipal water/power meters, lightning protection, SABS 0114-1:1996 lighting compliance, OHSA-compliant ventilation, full air-conditioning, UPS cabling (NRCS provides UPS equipment), power points (1 normal + 1 red per employee), emergency lighting, data/telephone cabling, green rating (advantage), exterior signage allowed. Maintenance: Landlord responsible for AC, fire equipment, lifts, electricity, plumbing, fumigation, pest control, cleaning, and standby generator. Turnaround times must be specified in the maintenance plan.

Submit pricing via SBD3.1: 12-month rental rate, 10-year annual escalation factor, VAT inclusive. Total rent for 9 years 11 months used for evaluation. Landlord must specify tenant installation allowance (fixed amount or monthly equivalent). NRCS will not contribute to power/building upgrades. Municipal power/water must be separately metered for NRCS billing. Provide proof of building insurance.

Mandatory: CSD registration (supplier/unique numbers required), tax compliance (valid SARS Tax Pin certificate), proof of building ownership (Title Deed) or agent mandate, zoning certificate, building ready for occupation by 1 December 2026, Grade B or higher. Submit: CIPC registration certificate, certified ID copies of directors/trustees/shareholders, B-BBEE verification certificate (original or certified copy). Building must comply with all South African laws and local by-laws, including mechanical/electrical certifications, municipal building plans, occupancy certificate, fire clearance, and Electrical Compliance Certificate (SANS 10142-1).