ESKOM KZN & majuba power station: 3-Year e-waste disposal enabling agreement (scrap & non-functional computer equipment)

The tender is for the establishment of an enabling agreement for the disposal of scrap mixed e-waste, including non-functional computer equipment, on behalf of Eskom from the KZN Operating Unit and Majuba Power Station. The contract will be valid for three (3) years from the date of contract signature, with disposal services provided as and when required. Tenderers must familiarise themselves with the scope, deliverables, and any standardised specifications or documents referenced in the Invitation to Tender.

Closing date and time: 15 June 2026 at 10:00 SAST. Compulsory site visit and/or clarification meeting details are stated in the Tender Data. Failure to attend a compulsory meeting results in disqualification. Check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda or changes to the closing date and time. All times referenced are in South African Standard Time (SAST, GMT+2).

All communications must be directed to the Eskom Representative only, in writing, and in English. The Eskom Representative’s details are specified in the Tender Data. Eskom takes no responsibility for non-receipt of communications. For e-tendering, refer to the Eskom Tender Bulletin site on the Eskom E-Tendering page. Requests for clarification must be submitted in writing to the Eskom Representative and will be published with responses on the Eskom Tender Bulletin and NT e-Tender Portal.

Submit the complete original tender and one (1) complete hard copy in paper form by the closing date and time. For e-tendering, upload and finalize the tender via the Eskom Tender Bulletin site on the Eskom E-Tendering page by the closing date and time. No late submissions will be accepted. Ensure all documents are accessible, uncorrupted, and readable. Mark packages as "ORIGINAL", "COPY", or "ELECTRONIC COPY" and include the Eskom address, tender number, tenderer's name, physical address, email, and contact telephone number on the outside. Seal all packages in an outer envelope marked "Confidential" with the same details. For e-tendering, update documents in the Technical, Commercial, and Financial folders as indicated. Sign the original tender (or electronic tender for e-tendering). Do not sub-contract 100% of the scope of work. Eskom employees cannot submit tenders on behalf of tenderers. Proof of posting or courier delivery does not equate to proof of delivery. Eskom will not accept responsibility for network issues, delays, or incorrect references.

Evaluation follows the PPPFA 90/10 or 80/20 preference point system. Pricing is assessed based on criteria in the Tender Data, including CPA, FOREX, commodity exposure, unconditional discounts, technical adjustments, PV, and forecasted invoicing rates. Functionality criteria (if applicable) require meeting the minimum threshold to proceed. B-BBEE levels are scored per the CSD report or certificate/affidavit. If B-BBEE is a pre-qualification criterion, proof must be submitted by the closing date and time; otherwise, the tender is disqualified. For PPPFA point allocation, failure to submit a valid B-BBEE certificate results in zero points. Specific Goals are scored based on supporting documentation; failure to meet these or submit proof results in zero points. Eskom ranks tenders by adding the score for Pricing and Specific Goals. Arithmetical errors are corrected per Eskom’s rules. Reverse e-auction may be used if indicated in the Invitation to Tender. Objective Criteria must be stipulated in the Invitation to Tender; functionality and B-BBEE scorecard elements cannot be used as Objective Criteria. Eskom will not measure a criterion twice in different evaluation phases. Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Misrepresentation or falsification of information (including B-BBEE certificates) may result in disqualification, suspension from state-owned company business for up to 10 years, or legal consequences.

The tender is for the establishment of an enabling agreement for the disposal of scrap mixed e-waste, including non-functional computer equipment, on behalf of Eskom from the KZN Operating Unit and Majuba Power Station. The contract will be valid for three (3) years from the date of contract signature, with disposal services provided as and when required. Tenderers must comply with Eskom’s standardised specifications and any other documents incorporated by reference in the Invitation to Tender. Details of the scope, deliverables, and standards are provided in the Tender Data. Tenderers must familiarise themselves with all referenced documents and specifications.

All submitted documents must be complete, accurate, and accessible for evaluation without challenges. The Acknowledgement Form must be completed and submitted with the tender, clearly stating whether the tender is for the whole or part of the works, services, or supply identified in the specification. All mandatory tender returnables must be submitted by the closing date and time. Documents must be valid, current, and original where stipulated, and remain so for the entire tender validity period.

Rates and prices must include all duties, taxes (including VAT), and other levies payable, based on rates applicable 14 days prior to the closing date and time. Rates and prices must be fixed for the contract duration unless otherwise stated in the Invitation to Tender. Submit rates and prices in South African Rand, unless instructed otherwise, using the exchange rate and base date stipulated in the Invitation to Tender. Do not use correction fluid or tape for alterations; all changes must be initialed by all signatories. Alternative tenders are only permitted if a main tender is submitted and allowed by the Invitation to Tender. Arithmetical errors will be corrected per Eskom’s rules, and tenderers must confirm or accept corrections. If errors are confirmed as tendered, Eskom will adjust rates or totals to match the tendered amounts. Omissions or errors in the pricing schedule or bill of quantities may result in disqualification if not corrected.

Include all duties, taxes (including VAT), and other levies payable in the rates, prices, and tendered total, based on rates applicable 14 days prior to the closing date and time. Rates and prices must be fixed for the contract duration unless otherwise stated in the Invitation to Tender. Submit rates and prices in South African Rand, unless instructed otherwise, using the exchange rate and base date stipulated in the Invitation to Tender. Do not make alterations or additions to the tender documents except to comply with Eskom Representative instructions or correct errors (all changes must be initialed by all signatories). Do not use correction fluid or tape for alterations. Alternative tenders are only permitted if a main tender is submitted and allowed by the Invitation to Tender. Provide clarification or documents as required by the Eskom Representative during evaluation, but mandatory tender returnables cannot be submitted after the closing date and time. Arithmetical errors may be corrected by Eskom, and tenderers must confirm or accept corrections. If errors are confirmed as tendered, Eskom will adjust rates or totals to match the tendered amounts. Omissions or errors in the pricing schedule or bill of quantities may result in disqualification if not corrected. Insurance cover must be sought independently, as Eskom’s insurance may not cover all contract requirements.

Comply with all relevant legislation and regulatory instruments, including National Treasury Instruction Notes, CIDB Regulations (if applicable), PPPFA Regulations, Amended B-BBEE Codes, COIDA, and the OHS Act. Provide proof of Safety, Health, Environment, and Quality (SHEQ) systems, policies, and capabilities by the closing date and time for tender submission. All costs and personnel associated with SHEQ must be reflected in the tender. CIDB registration (if applicable) must be valid at the closing date and time or achievable within 21 working days. Proof of CIDB registration (or application) must be submitted by the closing date and time, with the actual proof submitted by contract award. Submit a valid B-BBEE certificate/affidavit or CSD report by the closing date and time if B-BBEE is a pre-qualification criterion; otherwise, the tender is disqualified. For PPPFA point allocation, failure to submit a valid B-BBEE certificate results in zero points. Sub-contractors’ B-BBEE status and CSD numbers must also be provided if applicable. Submit the SDL&I Undertaking by contract award. If awarded the contract, achieve Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) as per CIDB standards, if applicable. Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies.

Tenderers must comply with the OHS Act and Eskom’s SHEQ (Safety, Health, Environment, and Quality) requirements. Proof of SHEQ systems, policies, and capabilities must be provided to Eskom’s satisfaction by the closing date and time for tender submission. All costs and personnel associated with SHEQ must be reflected in the tender. Failure to meet SHEQ requirements may result in disqualification. CIDB registration (if applicable) must be valid or achievable within 21 working days from the closing date and time. Proof of CIDB registration (or application) must be submitted by the closing date and time, with the actual proof submitted by contract award.

Eskom reserves the right to accept or reject any tender, accept part of a tender, or cancel the tender process at any time before contract conclusion. Eskom is not liable for any losses, claims, or damages arising from participation in the tender process, amendments, termination, suspension, or exclusion. Eskom may enter into mandated negotiations with selected tenderers per its procurement policies. Tender validity must be maintained for the period specified in the Tender Data, and tenderers may be requested to extend this period without modifying the tender. Confidentiality must be maintained for all procurement-related matters. Standardised specifications and referenced documents must be obtained and followed. Compulsory site visits or clarification meetings must be attended; failure to do so results in disqualification. Contracts will be prepared based on the Invitation to Tender documents, addenda, returnables, and negotiated changes.