The agricultural research council (arc) invites quotations for the supply of 30 sera samples, packed in one cryobox, with strict temperature control requirements for transit. This tender is open to csd-registered suppliers and will be evaluated under the 80/20 preference point system, prioritizing price and specific b-bbee goals.
Key Requirements
Must be registered on the Central Supplier Database (CSD) and submit CSD registration number and full report. - Supply 30 sera samples in one Cryobox with temperature control: -20°C (dry ice) for transit ≥5 days or 2–8°C (frozen gel packs) for transit <5 days. - Submit a written quotation on official letterhead, signed, with delivery date and validity period, to [email protected]. - Prices must be in ZAR, inclusive of VAT, delivery, insurance, and all taxes; no adjustments allowed post-submission. - Include completed and signed Standard Bidding Documents (SBD) forms; failure may disqualify the bid. - Evaluation uses the 80/20 system: 80 points for price (lowest acceptable scores highest) and 20 points for specific goals (HDI, Women, Youth, PwD ownership, B-BBEE Level 1-4, or SMME promotion). - Compliance with ARC Supply Chain Management Code of Conduct and National Treasury General Conditions of Contract is mandatory.
30 sera samples, temperature range: ideally -20 degrees celsius with dry ice for transit of 5 days or more. For transit less than 5 days, refrigerated temperatures of 2 to 8 degrees using frozen gel packs,3. The samples are contained in one cryobox
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B-BBEE Certificate
CSD Registration
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RFQRFQ Document.pdfReview complete
Description
Source: RFQ Document.pdf
Important Dates
02 Jul
2026
PUBLICATION
Tender Published
Tender was published
10 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Agricultural Research Council (ARC) - Onderstepoort Veterinary Institute (OVI) is requesting quotations for the supply of 30 sera samples. The samples must be transported under specific temperature conditions: -20°C with dry ice for transit of 5+ days, or 2–8°C with frozen gel packs for transit under 5 days. The samples are contained in one cryobox. The tender closes on 10 July 2026 at 11:00 UTC.
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Based on 10 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Delivery Address: ARC - Onderstepoort Veterinary Institute, 100 Old Soutpan Road, Onderstepoort, Pretoria.
Submission Guidelines
Source: RFQ Document.pdf (RFQ)
Submit a written quotation to the Agricultural Research Council (ARC) via email to [email protected].
Quotations must be on an official letterhead and duly signed.
Include a clear delivery date and the validity period of the quotation.
Ensure all prices are in South African Rand (ZAR) and inclusive of VAT, delivery, insurance, and all applicable taxes.
Completed and signed Standard Bidding Documents (SBD) forms must be included with the bid proposal.
No price adjustments or amendments to delivery particulars will be considered after submission.
The supplier accepts full responsibility for the proper execution and fulfilment of the goods/services.
ARC reserves the right to benchmark prices and conduct due diligence on all quotations.
Returnable Documents
Source: RFQ Document.pdf (RFQ)
Bidder’s Disclosure Form (SBD4) must be completed and submitted.
Disclose if the bidder or any associated person is employed by the state or has a relationship with the procuring institution.
Certify that the bid was prepared independently without collusion with competitors.
Declare no prior consultations or agreements with officials regarding the bid.
Acknowledge that false or incomplete disclosures may lead to disqualification, penalties, or legal action.
Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
Evaluation Criteria
Source: RFQ Document.pdf (RFQ)
Evaluation follows the 80/20 preference point system.
Price (80 points): The lowest acceptable price scores 80 points. Points are calculated using the formula: Ps = 80
(Pmin / Pt).
Specific Goals (20 points): Awarded based on the following criteria:
Ownership by HDIs (51%+): 6 points
Ownership by Women (51%+): 4 points
Ownership by Youth (51%+): 4 points
Ownership by Persons with Disabilities (PwD) (51%+): 2 points
B-BBEE Status Level 1-4: 2 points
Promotion of SMMEs (RDP Goals): 2 points
Only bidders claiming specific goals will be scored for the 20 points. Failure to provide proof/documentation will result in zero points for specific goals.
Technical Specifications
Source: RFQ Document.pdf (RFQ)
Supply 30 Sera Samples contained in one Cryobox (capacity of 12).
Temperature Requirements:
For transit of 5 days or more: -20°C using dry ice.
For transit of less than 5 days: 2°C to 8°C using frozen gel packs.
Financial Requirements
Source: RFQ Document.pdf (RFQ)
Prices must be quoted in South African Rand (ZAR) and inclusive of VAT, delivery, insurance, and all other taxes.
Quotations must indicate the delivery date and the validity period.
Payment is subject to receipt of a purchase order from the ARC.
No price adjustments or amendments to delivery particulars will be accepted.
Compliance Requirements
Source: RFQ Document.pdf (RFQ)
Mandatory CSD Registration: Bidders must be registered on the Central Supplier Database (CSD) and must include their CSD registration number and full CSD report with the bid.
SBD Forms: Completed and signed Standard Bidding Documents (SBD) must be submitted; failure to do so may result in disqualification.
B-BBEE/Specific Goals: Bidders must provide documentation to substantiate claims for specific goals (HDI, Women, Youth, PwD, SMME, or B-BBEE status).
Code of Conduct: Compliance with the ARC Supply Chain Management Code of Conduct and National Treasury General Conditions of Contract is required.
Restrictions: Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
B-BBEE Requirements
Source: RFQ Document.pdf (RFQ)
Specific Goals and Points (20 points total for 80/20 system):
Ownership by HDIs 51%+: 6 points
Ownership by Women 51%+: 4 points
Ownership by Youth 51%+: 4 points
Ownership by Persons with Disabilities (PwD) 51%+: 2 points
B-BBEE Status Level 1-4: 2 points
Promotion of SMMEs (RDP Goals): 2 points
Failure to submit proof/documentation for specific goals will result in no points being awarded.
ARC reserves the right to require substantiation of claims at any time.
Contractual Terms
Source: RFQ Document.pdf
Validity period of the quotation must be indicated.
Prices must be in ZAR and inclusive of VAT, delivery, insurance, and taxes.
No price adjustments or amendments to delivery particulars will be considered.
Supplier accepts full responsibility for proper execution and fulfillment.
ARC reserves the right to accept or reject special terms and conditions.
Goods/services are supplied upon receipt of a purchase order from ARC.
General Conditions of Contract (National Treasury) and ARC SCM Code of Conduct apply.
Warranty details (period and extent) must be clearly stated.
Special Conditions
Source: RFQ Document.pdf
Quotations must be on official letterhead and duly signed.
Include delivery date and validity period.
Prices must be in ZAR and inclusive of VAT, delivery, insurance, and taxes.
No price adjustments or amendments to delivery particulars will be considered.
Supplier accepts full responsibility for proper execution and fulfillment.
ARC reserves the right to accept or reject special terms and conditions.
Goods/services are supplied upon receipt of a purchase order.
General Conditions of Contract (National Treasury) and ARC SCM Code of Conduct apply.
SBD forms must be signed and returned; failure to comply may lead to disqualification.
Warranty details (period and extent) must be clearly stated.
1134 Park St, Hatfield, Pretoria, 0083, South Africa
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eTenders.gov.za
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Last checked
29 Jul 2026
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