Painting and repair works for arc infruitec offices – stellenbosch

Email:[email protected]

Tel: 021 809 3093

COMPULSORY SITE Yes, 12/02/2026 at 11:00 am ARC Infruitec, Main Building, Crop

BRIEFING Development, Helshoogte Road, Stellenbosch

Special Condition CIDB grading 1GB or higher

Research Consumable:

1. You are kindly requested to submit a written quotation to the Agricultural Research Council as per

below or attached terms of reference (TOR).

SPECIFICATION 1 Comply with specification. Please

indicate (Yes or No)

Yes No If no, indicate deviation

The suppliers must determine (measure) the square meters

themselves during the site visit.

1. Prime and paint Crop Dev entrance hall (Use Dulux

Luxurious Silk paint in “Almond White” to comply with the

work already done).

2. Prime and paint the 3-storey Crop Dev staircase (Use Dulux

Luxurious Silk paint in “Almond White” to comply with the

work already done).

3. Prime and Paint the Honeybush hall (Use Dulux Luxurious

Silk paint in “Almond White” to comply with the work already

done).

4. Remove all plug faces and picture hooks, skirtings and other

wall attachments and fill with Polyfilla prior to painting.

5. Wash all areas to be painted with sugar soap.

6. Paint the plug faces with enamel spray paint and reattach

7. Paint all the non-wooden door frames with white enamel

paint

8. Replace broken window and opener in the staircase and

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paint the window frame with white enamel paint.

9. Replace existing skirting with VM11 pine skirting

Floors must be well covered prior to painting as any damage to

carpets or tiles will be for the account of the supplier.

Item description QTY Unit price Total Price

1. Prime and Paint Crop Dev entrance hall (Use Dulux 1

Luxurious Silk paint in “Almond White” to comply with the

work already done).

2. Prime and Paint the 3 storey Crop Dev staircase (Use 1

Dulux Luxurious Silk paint in “Almond White” to comply

with the work already done).

3. Prime and Paint the Honeybush hall (Use Dulux 1

Luxurious Silk paint in “Almond White” to comply with the

work already done).

4. Remove all plug faces and picture hooks, skirtings and 1

other wall attachments and fill with Polyfilla prior to

painting.

5. Wash all areas to be painted with sugar soap 1

6. Paint the plug faces with enamel spray paint and reattach 1

7. Paint all the non-wooden door frames with white enamel 22

paint

8. Replace broken window and opener in the staircase and 1

paint the window frame with white enamel paint.

9. Replace existing skirting with VM11 pine skirting 1

Other:

SUBTOTAL

VAT

GRANDTOTAL

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2. Essential Administrative Requirements:

2.1. Only bidders registered on the Central Supplier Database (CSD) will be considered. Bidders

shall include the CSD registration number and full CSD report with the bid proposal.

2.2. Only bidders that claim specific goals will be considered for scoring on the 20 points as per the

80/20 principle.

2.3. Completed and signed Standard Bidding Documents (SBD) forms included in the bid document.

2.4. Submission should be sent to [email protected]

3. The above specified goods/services should be delivered / rendered to the ARC- Institute at above-

mentioned delivery address.

4. The particulars of the guarantee that will apply to the goods quoted for, with the particular regards to

the period and extent of the warranty must be clearly stated. Where services are required, service providers

must submit documentation pertaining the relevant experience.

5. Your written quotation must be emailed depending on the instructions given in the email or advert .

6. All price quotations that have a rand value of R 2,000.00 to below R 50,000,000.00, including VAT, will

be evaluated by applying the 80/20 principle as prescribed by the Preferential Procurement Policy Framework

Act and its Regulations.

7. The lowest acceptable price will score 80 points, Specific goals for the tender and points claimed are indicate

per the table below:

Percentage Ownership

Specific Goals Points (20) Ponts (10)

(1%)

Ownership by HDIs 51%+ 6 3

Ownership by Women 51%+ 4 2

Ownership by Youth 51%+ 4 2

Ownership by PwD 51%+ 2 1

BEE Status Level 1 - 4 2 1

RDP Goals Promotion of SMME’s 2 1

TOTAL POINTS 20 10

8. Standard conditions:

8.1 The validity of the quotations must be indicated.

8.2 Prices quoted should be in South African Rand and inclusive of VAT costs such as delivery ,

insurance, taxes, etc.

8.3 No price adjustments or amendment of the delivery particulars contained in paragraph 8.2 will be

considered by the ARC.

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8.4 The supplier accepts full responsibility for the proper execution and fulfilment of the

goods/services quoted for.

8.5 ARC reserves the right to accept or reject any special terms and conditions that may qualify the

goods/services to be provided.

8.6 Quotes should be submitted on an official letterhead and duly signed .

8.7 Goods and services should be supplied / rendered upon receipt of a purchase order from the

ARC.

8.8 The General Conditions of Contract issued by National Treasury are applicable .

8.9 The ARC supply chain management code of conduct is applicable .

8.10 Standard Bidding Documents (SBD) forms must be signed and returned together with the

quotation. Failure to comply may result to disqualification of your quotation.

8.11 Your quotation must indicate the delivery date.

8.12 The ARC reserve the right to do due diligence on the quotations .

8.13 The ARC reserves the right to benchmark prices quoted .

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SBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT

REGULATIONS 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim

form for preference points for specific goals.

NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS,

DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND

PREFERENTIAL PROCUREMENT REGULATIONS, 2022

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to invitations to tender:

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10 preference point system.

b) The applicable preference point system for this tender is the 80/20 preference point system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The lowest/ highest

acceptable tender will be used to determine the accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

for:

Price; and

Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

POINTS

PRICE 80

SPECIFIC GOALS 20

Total points for Price and SPECIFIC GOALS 100

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1.1 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to

claim points for specific goals with the tender, will be interpreted to mean that preference points for

specific goals are not claimed.

1.2 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any

time subsequently, to substantiate any claim in regard to preferences, in any manner required by the

organ of state.

2. DEFINITIONS

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation

to provide goods or services through price quotations, competitive tendering process or any other method

envisaged in legislation;

(b “price” means an amount of money tendered for goods or services, and includes all applicable

taxes less all unconditional discounts;

(c “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid

invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ

of state in response to an invitation for the origination of income -generating contracts through any

method envisaged in legislation that will result in a legal agreement between the organ of state and a

third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and

disposal of assets and concession contracts, excluding direct sales and disposal of assets through public

auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES

3.1. POINTS AWARDED FOR PRICE

3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

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Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.1. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING

PROCUREMENT

3.1.1. POINTS AWARDED FOR PRICE

A maximum of 80 or 90 points is allocated for price on the following basis:

3. POINTS AWARDED FOR SPECIFIC GOALS

3.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the

tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/

documentation stated in the conditions of this tender:

3.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it

is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender

documents, stipulate in the case of-

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used to determine

the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will

apply and that the lowest acceptable tender will be used to determine the applicable preference

point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and

80/20 preference point system.

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Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Number of points

Number of points

allocated

claimed (80/20

(80/20 system)

Specific goals system)

(To be

(To be completed

completed by

by the tenderer)

the organ of

state)

Percentage (%)

Points (6)

Ownership by HDI's

51% and above 6

Below 51%

Percentage (%)

Points (4)

Ownership by Women

51% and above 4

Below 51%

Percentage (%)

Points (4)

Ownership by Youth

51% and above 4

Below 51%

Percentage (%)

Points (2)

Ownership by PwD

51% and above 2

Below 51%

RDP Goals Points (2)

Promotion of SMME’s 2

BEE Status Points (2)

Level 1-4 2

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DECLARATION WITH REGARD TO COMPANY/FIRM

3.1. Name of company/firm...............................................................................

3.2. Company registration number: .....................................................................

3.3. TYPE OF COMPANY/ FIRM

□ Partnership/Joint Venture / Consortium

□ One-person business/sole propriety

□ Close corporation

□ Public Company

□ Personal Liability Company

□ (Pty) Limited

□ Non-Profit Company

□ State Owned Company

[Tick applicable box]

3.4. I, the undersigned, who is duly authorised to do so on behalf of the company /firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for

the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have -

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the

audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

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...........................................

SIGNATURE(S) OF TENDER(S)

SURNAME AND NAME: ............................................

DATE: ............................................

ADRESS: ............................................

............................................

............................................

............................................

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SBD4

BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with

the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of

the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder

to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having

a controlling interest in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a

controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

1. the power, by one person or a group of persons holding the majority of the equity of

an enterprise, alternatively, the person/s having the deciding vote or power to influence

or to direct the course and decisions of the enterprise.

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2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed

by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise whether

or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

No specific requirements found

B-BBEE Minimum Level: 1