Rental of secure office space for raf nelspruit cec office with popia-compliant security measures

The service provider must implement comprehensive physical and digital security measures for handling, transporting, and storing RAF files, data, and documents. Key requirements include: 1. Physical Security: Secure perimeter with controlled access, surveillance (CCTV), alarms, and secure doors/locks. Documents must be stored in lockable cabinets and transported in lockable containers. 2. Fire Safety: Premises must have fire suppression systems and CO2 fire extinguishers. 3. Data Protection: Compliance with POPIA is mandatory. Digital systems must have firewalls, intrusion detection, and encryption for data at rest and in transit. 4. Operational Protocols: Maintain accurate records of document access, retrieval, and retention. Access must be granted on a 'need-to-know' basis with strong authentication. 5. Incident Management: A documented incident response plan is required. Any security breaches or incidents must be reported to the RAF immediately, including providing CCTV footage, police reports, and alarm records. 6. Oversight: The RAF reserves the right to audit compliance. The provider is responsible for ensuring subcontractors adhere to the same security standards.