Supply of project management resources to support services seta’s pm support unit

Purpose: Appoint a service provider to supply 2 key human resources for 12 months to operationalise, implement, and embed the approved Project Management Support (PM Support) Framework (developed under PROC T687) at Services SETA. Background: Services SETA aims to transform its Project Management function from a fragmented, compliance-driven administrative role into a digitally enabled, intelligence-led delivery engine. The PM Support Framework (PROC T687) is the first step; dedicated resources are now required to ensure it becomes an operational reality. Problem Statement: Current PM Support Unit lacks capacity (only Executive Manager and Executive Assistant) and faces cultural resistance to transitioning to a standardised, disciplined PM environment. The appointed resources will: Provide immediate on-site support to operationalise the framework, embed it into daily operations, and manage cultural transition for staff buy-in. Assist the Executive Manager: PM Support in project managing the PROC T687 service provider.

Closing date: 16 July 2026 at 11:00 AM. Bid validity period: 120 working days from closing date.

Bidding procedure enquiries: Conny Mathebula, Phone: (011) 276 9621, Email: [email protected]. Technical enquiries: Tsheola Matsebe, Phone: (011) 694 8634, Email: [email protected]. Submission address: Services SETA Head Office, 15 Sherborne Road, Parktown, Johannesburg, 2193.

Submit 4 bid proposals: 1 original, 1 electronic copy (USB), 1 copy, and 1 emailed proposal (zipped, max 100MB) to [email protected]. Bid documents must be in official format (not re-typed), properly bound, punched, numbered, and separated per the checklist. Submit in the tender box at Services SETA Head Office, 15 Sherborne Road, Parktown, Johannesburg, 2193. Office hours: Monday–Thursday 8am–4pm, Friday 8am–3pm. Late bids will not be accepted. All SBD forms (1, 3.3, 4, 6.1, 7.2) must be signed in full and initialed on all pages. Failure to comply with submission requirements may disqualify the bid.

Evaluation follows a 3-stage process: 1) Gatekeeper/Qualification Requirements (Mandatory): Automatic disqualification if not met. Includes: Registration on National Treasury Central Supplier Database (CSD) with active status and MAAA number; signed and completed bid documents with all SBDs (1, 3.3, 4, 6.1, 7.2); certified copy of Company Registration Certificate (certified within last 3 months); proof of registration with a recognised Project Management Professional Body; Senior Manager must hold PMP (PMI) or PRINCE2 Practitioner certification. 2) Functionality Evaluation (100 points, minimum threshold 70): Criteria include Capability of Service Provider (20pts), Methodology and Project Approach (30pts), Qualifications and Skills of Human Resources (30pts), Tools/Systems/Innovation (20pts). 3) Price and Preference Evaluation (80/20 system): 80 points for price, 20 points for B-BBEE specific goals (Black People Ownership: 4pts, Woman Ownership: 3pts, Youth Ownership: 2.5pts, Disability Ownership: 0.5pts). Non-compliance with B-BBEE scores 0 for specific goals but does not disqualify.

Scope: Supply 2 full-time on-site resources for 12 months to support the Project Management Support Unit (PM Support) at Services SETA, Gauteng. Resources: 1) Senior Manager (D Upper Level): Must have PMP/PRINCE2 Practitioner certification (mandatory), 10+ years senior project management experience (5+ at Senior Management/Head of PMO level in public sector/SETA), and proven PMO/PMU establishment experience. Responsibilities: Establish PM function, develop charter/governance, implement SLAs, operationalise PM framework (PROC T687), ensure adoption of hybrid PMBOK/PRINCE2 methodology, conduct QA reviews, prepare monthly reports to MANCO/Joint Steering Committee, escalate risks, coordinate change management, mentor staff, and identify skills gaps. 2) Administrator (B Upper Level): 2+ years admin experience (public sector/SETA advantageous), proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams), project management software/CRM experience advantageous. Responsibilities: Diary/meeting logistics, documentation management, PMIS data capture, register maintenance, report preparation, stakeholder query handling, travel coordination, and workshop support. Deliverables: PMU Charter (Month 1), monthly PM progress reports, service provider management (PROC T687), change management inputs, methodology adoption (Months 6-8), mentorship reports (Months 3,6,9,12), risk/performance dashboards (Months 3,6,9,12), handover report (Month 12), weekly activity logs, and audit-ready documentation. Work arrangement: Full-time on-site at Services SETA, Gauteng (travel to provinces as needed).

Bidders must demonstrate methodology and project approach (30 points) by showing how Services SETA will be supported to adopt the PM Support Framework, PMBOK, and PRINCE2 methodologies. Required elements: Project Lifecycle Methodology (10pts), Planning Approach (WBS & Scheduling, 5pts), Stakeholder Engagement Strategy (Plans & Mapping, 7.5pts), Integration & Coordination (7.5pts). Bidders must also provide evidence of tools, systems, and innovation (20pts) such as digital solutions (0-10pts) and AI (0-10pts) to support Services SETA. Deliverables include: PMU Charter and Governance Framework (Month 1), Monthly PM Progress Reports (Months 1-12), Project Management of PROC T687 service provider, Monthly Change Management activities, Operationalised PM methodology adoption (Months 6-8).

Key personnel requirements: 1) Senior Manager (D Upper Level): PMP/PRINCE2 Practitioner certification (mandatory). Minimum 10 years senior project management experience, with at least 5 years at Senior Management/Head of PMO level in public sector or SETA environment. Proven experience in establishing or maturing a PMO/PMU. 2) Administrator (B Upper Level): Minimum 2 years administrative experience (project support/coordination role preferred). Public sector/SETA experience advantageous. Technical proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Project management software/CRM experience advantageous. Soft skills: Organisational skills, attention to detail, ability to work under pressure, professional communication (written/verbal). Both resources must work full-time on-site at Services SETA, Gauteng.

Quality assurance responsibilities for the Senior Manager include: Oversee project QA reviews and recommend corrective actions to ensure alignment with the approved PM Support Framework. Ensure full adoption of standardised tools, SOPs, templates, and customised hybrid methodology (PMBOK/PRINCE2) across all Services SETA projects. Prepare monthly reports to MANCO and the Joint Steering Committee. Escalate project risks, issues, and deviations to governance structures. Mentor and coach staff on new methodology, tools, and standards. Identify skills gaps and recommend training interventions.

Pricing schedule (SBD 3.3) must include: Total bid price (all applicable taxes and skills development levies included), breakdown of costs for deliverables (e.g., Monthly Report aligned to Project Implementation Plan: 12 units), VAT at 15% separately listed, and total including all charges. Bidders must indicate if rates are firm for the contract period or provide adjustment basis (e.g., CPI). Contract renewal and termination steps must be clearly identified. Offer validity: 120 working days from closing date. Pricing must align with terms of reference. Payment terms: Within 30 days of invoice receipt.

Mandatory gatekeeper requirements (automatic disqualification if not met): 1) Registered on National Treasury Central Supplier Database (CSD) with active status and MAAA number. 2) Signed and completed bid documents with all SBDs (1, 3.3, 4, 6.1, 7.2). 3) Certified copy of Company Registration Certificate (certified within last 3 months). 4) Proof of registration with a recognised Project Management Professional Body. 5) Senior Manager must have PMP/PRINCE2 Practitioner certification. Additional requirements: Proof of B-BBEE Status Level of Contributor (non-compliance scores 0 for specific goals but not disqualified). Tax compliance: Must be tax compliant on CSD prior to award; submit SARS TCS PIN or CSD number. Consortia/joint ventures/sub-contractors must each submit separate TCS/CSD details. No bids accepted from state employees or entities with state-employed directors/members. PRECCA compliance: Bidder must declare no endorsement under Section 28 of PRECCA. Failure to comply with any requirements may render the bid invalid.

B-BBEE requirements: Submit proof of B-BBEE Status Level of Contributor. Preference points for specific goals (20 points total in 80/20 system): Black People Ownership (4pts), Woman Ownership (3pts), Youth Ownership (2.5pts), Disability Ownership (0.5pts). Non-compliant contributors score 0 for specific goals but are not disqualified. Bidders are encouraged to comply for competitive advantage.

Contract form (SBD 7.2) must be filled in duplicate by both service provider and purchaser, signed in original. Service provider undertakes to render services as per bidding documents at quoted prices, binding for 120 working days from closing date. Contract includes: bidding documents (invitation to bid, tax compliance proof, pricing schedule, task directive, preference claim form, bidder’s disclosure, special conditions), General Conditions of Contract, and other specified documents. Service provider confirms price accuracy, covers all obligations, and accepts calculation errors at own risk. Payment within 30 days of invoice receipt. Contract may be terminated if bidder’s name or controlling persons are endorsed under PRECCA Section 28, with Services SETA entitled to cancel and claim damages. Fraudulent preference claims or contract breaches may result in disqualification, cost recovery, contract cancellation, 10-year public sector restriction, or criminal prosecution.