Supply and delivery of ewseta branded t‑shirts and key rings for staff strategic session

EWSETA requires the services of a suitably qualified service provider for the once-off design,

production, supply and delivery of EWSETA-branded T-shirts and key rings for a

Strategic Staff Session.

All items must be produced in accordance with the specifications set out below and meet

EWSETA’s quality, branding and delivery requirements.

Branded Items to Be Supplied

• Branded T-shirts (printed full colour front and back)

• Branded key rings

Design Requirements

• The service provider must submit at least two design options for review and

approval by the EWSETA Marketing Department prior to production.

• All designs must incorporate the EWSETA logo, positioned and sized in accordance

with EWSETA’s corporate identity guidelines.

Branding and Quality Standards

• Branding must comply fully with EWSETA’s approved corporate identity

specifications.

• High-quality, durable branding methods must be used, as appropriate to each item.

• All items must be delivered complete, correctly branded and in good condition.

Delivery Requirements

• Delivery must be made to EWSETA Head Office, Ground Floor, 22 Wellington

Road, Parktown, 2193.

• All items must be delivered no later than 18 February 2026 at 12:00.

Quantity Item description Colour Picture

80 T-shirt (UNISEX) White

Branding Method: Full colour

Screen Print on the Front and

Back.

Image on front: Designer must

redesign this concept –

keeping the heart and the

word cloud concept.

Single sentence to be printed

on the back. Wording will be

provided to the successful

bidder

S – 8, M – 20, L – 24, XL – 18,

2XL – 10

SKU: 304545|8-56831

80 Red Branded Key Ring

Material: Metal

Branding Method: Laser

Engraved “Love what you do”

White EWSETA logo

SKU: BAKEY57TO

The offered product should match the specifications above. Shortlisted

Bidders will be requested to provide samples before the award. Failure to meet

the minimum specifications above will result in an automatic disqualification.

Bidders should have available stock and be able to deliver within the desired

turnaround time. Failure to meet our delivery times will result in the order being

automatically cancelled.

4. EVALUATION CRITERIA

EWSETA needs to be satisfied in respects that the selected service provider has the capacity

to design, brand, supply and deliver all the items according to the specification. All

submissions will be regarded in a fair manner in terms of evaluation criteria and process. The

evaluation will be in accordance with EWSETA’s SCM Policy, and the Preferential

Procurement Regulations 2022 issued in terms of the Preferential Procurement Policy

Framework Act (Act No. ), whereby the 80/20 preference point system will be applied

to evaluate the received proposals. A total of 80 points will be allocated on price and 20 points

on specific goals, using SBD 6.1 to claim the points.

THE RFQ WILL BE EVALUATED IN THREE (03) STAGES AS FOLLOWS

• Stage 1: Pre-qualification Criteria: Returnable Administrative Documents

• Stage 2: Submission requirements

• Stage 3: Price and Specific Goal Stage & Sample Presentation

4.1 Stage 1: Pre-qualification Criteria / Returnable Administrative Documents

Prospective bidders must comply with the requirements and submit all required

documents indicated hereunder with the bid documents at the closing date and time

of bid.

RETURNABLE ADMINISTRATIVE DOCUMENTS

Administrative Compliance Yes No

4.1.1 Company Registration Documents (CIPC)

4.1.2 Bidders must declare that neither the company nor its directors are

listed on the National Treasury Database of Restricted Suppliers or

Register of Tender Defaulters.

4.1.3 Bidders CSD (Central Supplier Database) Report / Number

4.1.4 Valid B-BBEE Certificate (issued by a SANAS accredited entity) or

duly completed and commissioned B-BBEE Affidavit ( for EME’s

and QSE’s)

NB: In case of a joint venture, bidders must submit a joint BBBE

certificate or affidavit.

4.1.5. The following SBD Forms must fully completed and signed:

• SBD 1 (Annexure 1)

• SBD 3.1 (Annexure 2)

• SBD 4 (Annexure 3)

• SBD 6.1 (Annexure 4)

4.1.6 Annexure 5 - General Conditions of Purchase [fully signed on the

last page and initial on each page]

4..1.7 Tax Pin issued by SARS (Tax Clearance Certificate)

4.1.8 Annexure 6 - POPI Consent forms consent to process (use)

personal

information (Informed Consent Notice) as per Promotion of Access

to Information Act , as amended, (PAIA) and the

Protection of Personal Information Act (POPIA)

Bidders will not be disqualified at this stage, should the returnable administrative

documents

not be attached; however, should the bidder be recommended all the documents will

be required prior to the award.

4.2 Stage 2: Submission Requirements

Submission Requirements

# Criteria Yes/No

4.2.1 Proposal must follow a table of content and indexed according to,

Section 4.1 of this document (Administrative Section)

4.2.2 Pricing must be on a separate company letterhead in the prescribed

format: Section 4.4 (Financial Proposal)

4.3 Stage 3: Pricing and Specific Goals Stage & Sample presentation

4.3.1 The applicable preference point system for this tender is the 80/20 preference points

system; 80 points are awarded for price, and 20 points are awarded for specific

goals.

4.3.2 The points scored in respect of specific goals will be added to the points scored for

price.

4.3.3 The following formula will be used to calculate the points for Price:

Pt − P min

Ps = 801( − )

P min

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

P min = Price of lowest acceptable tender

4.4 Points awarded for specific goals.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

Points

Price 80

Specific goals:

B-BBEE Status level contribution 20

Total points for Price and Specific goals 100

The following table must be used to calculate the score out of 20 for BBBEE status level

contribution.

B-BBEE Status Level of contributor Number of points 80/20 system)

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

4.4.1 Bidders are required to submit original and valid B-BBEE Status Level Verification

Certificates or certified copies thereof together with their bids, to substantiate their B-

BBEE rating claims.

4.4.2 A tenderer failing to submit proof of B-BBEE status level of contributor or is a non-

compliant contributor to B-BBEE may not be disqualified but may only score point out

of 80 for price; and scores 0 points out of 20 for B-BBEE.

4.4.3 A trust, consortium or joint venture must submit a consolidated B-BBEE Status Level

Verification Certificate for every separate bidder.

4.4.4 A bidder will not be awarded points for B-BBEE status level if it is indicated in the bid

documents that such a bidder intends sub-contracting more than 25% of the value of

the contract to any other enterprise that does not qualify for at least the points that

such a bidder qualifies for, unless the intended sub-contractor is an EME that has the

capability and ability to execute the sub-contract.

4.5 Sample Presentations

The top three (3) bidders achieving the highest combined score under the Price and Specific

Goals stage will be invited to present physical samples of each item quoted. During the

sample presentation, bidders will be evaluated on their ability to design the logo, print, and

brand the specified items in accordance with the RFQ requirements.

Bidders are advised that the final award or recommendation will be informed by the quality

and suitability of the samples presented, subject to internal approval processes. Should any

of the initial top three (3) bidders fail to meet the sample requirements, EWSETA reserves

the right to invite the next highest-ranking bidders to submit samples.

All samples are to be provided at the bidder’s own cost. Submission of samples does not

guarantee an appointment.

4.6 Financial Proposal

Financial proposals will be compared on the basis of their total bid price VAT inclusive.

Bidders are required to submit financial proposals as per the table below on their company

letterhead.

N Total cost

o Description Quantity Unit cost excl. VAT

Design, printing and delivery of

branded EWSETA T-shirts printed

1 full colour front and back

80 R R

Design, Branding and delivery of

2 EWSETA Key Rings 80 R R

VAT@15% R

TOTAL COST VAT INCL. R

The pricing schedule is compulsory and failure to complete same in prescribed above, on a

separate company letterhead without alterations may result in disqualification of the bid

during the financial evaluation process. Only firm prices will be accepted. Non-firm prices

(including prices subject to rates of exchange variations) will not be considered

All bidders are required to complete the VAT declaration below. This information is

necessary for compliance and evaluation purposes. Failure to declare VAT status or provide

a valid VAT number (if registered) may lead to disqualification or non-evaluation of your

submission.

Question Response

Are you a VAT-registered vendor? Yes No

Vat Registration Number (if applicable) ________________

5. NOTES TO BIDDERS

Outlined below are basic requirements that each bid must comply with. Failure of any bid to

meet any or all of these requirements may disqualify such a bid from the evaluation process:

5.1 Prospective bidders must ensure that their tax matters are in order in line with the

Treasury Regulations and reflected accordingly on CSD. It is therefore a condition of

this bid that the tax matters of the bidder be in order at the time of award. Failure of the

bidder for not complying with their tax matters at the time of award will result in the

bidder being disqualified.

5.2 The EWSETA will not be liable to reimburse any costs incurred by applicants in

preparing their proposals.

5.3 Bids received late shall not be considered under any circumstances. A bid will be

considered late if it arrives after 13:00 o’clock on/after the closing date.

5.4 EWSETA does not bind itself into making an appointment from proposals and offers

received.

5.5 The lowest price or any quotation will not necessarily be accepted, and EWSETA

reserves the right to accept the whole or any portion of a quotation.

5.6 EWSETA reserves the right, at its sole discretion, to cancel this request for proposals,

presentations and price or not to make any appointment at all.

5.7 EWSETA will not make upfront payments.

5.8 A successful bidder must undertake to abide by the confidentiality undertakings

contained in the agreement to be concluded.

5.9 The successful bidder will be informed of the outcome. A contract will only be deemed

to be concluded when reduced to writing and signed by the designated responsible

person of both parties (duly authorised). The responsible person designated of the

EWSETA is the Chief Executive Officer or her/his written authorised delegate.

5.10 A probation period of 30 days will apply to the agreement and a penalty regime system

in the maintenance addressing recourse by the supplier or EWSETA will be

implemented.

5.11 Please note that any plagiarism of any sort contained within any bid, or any other

documents submitted to the EWSETA by any bidder will result in the disqualification of

the respective bidder and may potentially have legal ramifications.

5.12 EWSETA may request clarification or further information regarding any aspect of the

bidder. The bidder must provide the requested information within forty-eight (48) hours

after the request has been made; otherwise, the bidder may be disqualified.

5.13 Nothing as stipulated in these Terms of Reference may be amended without the

written confirmation of the Chief Executive Officer of EWSETA or his/her delegated

authority.

5.14 Any possible staff changes during the course of the engagement must be done in

consultation and approval of the EWSETA.

6. SUBMISSION OF BIDS

Bidders are required to submit their bids to [email protected]

7. CLOSING DATE OF PROPOSAL

A comprehensive proposal together with pricing schedule must reach EWSETA by no later

than Thursday 12 February 2026 @13:00. Please note that no late proposals will be

considered.

8. TENDER VALIDITY

This RFQ shall be valid for 90 working days calculated from bid closing date.

9. FRAUD HOT-LINE

EWSETA subscribes to fair and just administrative processes. EWSETA, therefore, urges its

clients, suppliers and the general public to report any fraud or corruption to:

EWSETA VUVUZELA FRAUD AND ETHICS HOTLINE

Free Call: 0800 611 205; Email: [email protected] ; or

visit their website www.thehotline.co.za ; or SMS 30916; or Vuvuzela Hotline (App Stores)

10. ANNEXURE 1 - STANDARD BIDDING DOCUMENT (SBD) 1:

PART A

INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE NATIONAL TREASURY

EWSETA/RFQ/081/2025- CLOSING 12 February

BID NUMBER: 26 DATE: 2026 CLOSING TIME: 13:00

PROVISION FOR THE SUPPLY AND DELIVERY OF EWSETA BRANDED T-SHIRTS &

DESCRIPTION KEYRINGS FOR THE STAFF STRATEGIC SESSION

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM

(SBD7).

BID RESPONSE DOCUMENTS MUST BE SUBMITTED

ELECTRONICALLY VIA EMAIL TO THE BELOW ADDRESS:

[email protected]

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELLPHONE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION NUMBER

TCS PIN: OR CSD No:

No specific requirements found

B-BBEE Minimum Level: 0

B-BBEE Details: Yes STATUS YesB-BBEE STATUS LEVEL LEVEL

VERIFICATION CERTIFICATE SWORN

[TICK APPLICABLE BOX] No AFFIDAVIT No

IF YES, WHO WAS THE

CERTIFICATE ISSUED BY?

AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE

CLOSE CORPORATION ACT (CCA)

AN ACCOUNTING OFFICER AS

A VERIFICATION AGENCY ACCREDITED BY THE CONTEMPLATED IN THE CLOSE

SOUTH AFRICAN ACCREDITATION SYSTEM CORPORATION ACT (CCA) AND

(SANAS) NAME THE APPLICABLE IN THE TICK

BOX A REGISTERED AUDITOR

NAME:

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE

SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

Yes No 2 ARE YOU A

FOREIGN

BASED Yes No

SUPPLIER FOR1 ARE YOU THE ACCREDITED

THE GOODS

REPRESENTATIVE IN SOUTH [IF YES ENCLOSE [IF YES ANSWER /SERVICESAFRICA FOR THE GOODS PROOF] PART B:3 BELOW ] /WORKS/SERVICES /WORKS OFFERED?

OFFERED?

....................................

3 SIGNATURE OF BIDDER 4 DATE

5 CAPACITY UNDER WHICH THIS

BID IS SIGNED (Attach proof of

authority to sign this bid; e.g.

resolution of directors, etc.)

7 TOTAL BID

6 TOTAL NUMBER OF ITEMS PRICE (ALL

OFFERED INCLUSIVE)

TECHNICAL INFORMATION MAY BE

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: DIRECTED TO: