Fire & emergency services for kriel power station (5‑year contract)

Development Team contact: Diane Maunatlala. No email, phone number, or submission address provided in the document.

Submit the following returnable documents with the bid:

• Signed acknowledgement of Eskom’s OHS legal and other requirements form.
• Health and Safety Plan covering the project scope and OHS risks, aligned with Eskom’s health and safety specifications.
• Detailed, itemised costing for OHS management (lump-sum figures will not be accepted).
• Baseline OHS Risk Assessment (BRA) including the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, compliant with OHS Act Section 7.
• OHS competency evidence: CVs, qualifications, and certificates for relevant personnel. All forms must be completed, signed, and attached. Missing any returnable may result in disqualification.

Eskom will evaluate bids using a Y/N checklist for each OHS returnable. Items assessed include:

• Signed acknowledgement form.
• Health and Safety Plan.
• Detailed OHS costing.
• Baseline OHS Risk Assessment (BRA).
• Valid Letter of Good Standing.
• CEO-signed OHS policy.
• Competency documentation. Non-submission or non-compliance for any item results in a ‘No’ and may lead to bid rejection. Recommendations are made based on compliance.

Scope: Provide fire and emergency services at Kriel Power Station for 5 years. Required OHS deliverables:

• Health and Safety Plan addressing the project scope and identified OHS risks, aligned with Eskom’s specifications.
• Baseline OHS Risk Assessment (BRA) with methodology.
• OHS policy compliant with OHS Act Section 7.
• Detailed OHS management costing, broken down by activity.
• Competency documentation for personnel (CVs, qualifications, certificates).
• Valid COIDA (or equivalent) Letter of Good Standing. All documents must align with Eskom’s OHS legal and other requirements.

Provide a detailed, itemised cost breakdown for OHS management. Lump-sum figures are not acceptable. No other financial formats, bonds, guarantees, or payment terms are specified.

Must comply with the Occupational Health and Safety Act (Section 7). Required:

• Valid COIDA (or equivalent) Letter of Good Standing.
• CEO-signed OHS policy. No explicit mention of CSD, tax clearance, B-BBEE, CIDB, CIPC, or professional registrations in the document.

Closing date and time: Strictly as specified in the Tender Data (SAST). Compulsory site visit and/or clarification meeting: Date, time, and venue as stipulated in the Tender Data. Failure to attend will result in disqualification. Regularly check the Eskom Tender Bulletin and NT e-Tender Portal for updates, amendments, or extensions to the closing date and time.

All communications must be directed to the Eskom Representative identified in the Tender Data, in writing (hand-written, typed, printed, or electronic), and in English. No other Eskom officials may be contacted for tender-related queries. Clarification requests and responses will be published on the advertising platform(s) without disclosing the tenderer’s name.

Submit the complete original tender and one (1) complete hard copy by the closing date and time to the address or tender box specified in the Tender Data. For e-tendering, upload and finalize the tender via the Eskom Tender Bulletin site by the closing date and time. Late submissions will not be accepted. Tenders must be in English, signed, and marked as 'ORIGINAL' and 'COPY' in separate packages. Outer packaging must be marked 'Confidential' and include the Eskom address, tender number, tenderer's name, physical address, email, and contact number. Eskom employees cannot submit tenders on behalf of tenderers. Proof of posting or courier delivery does not equate to proof of delivery. Ensure documents are accessible, uncorrupted, and readable. Mandatory returnables (e.g., Acknowledgement Form, certificates, proofs of registration) must be completed and submitted by the closing date. Tenders must remain valid for the specified period and may be extended if requested by Eskom. No alterations to tender documents are permitted except to correct errors or comply with Eskom instructions. Alternative tenders are only accepted if a main tender is submitted and permitted by the Invitation to Tender.

Evaluation follows the PPPFA (Preferential Procurement Policy Framework Act) using the 90/10 or 80/20 point system. Price is evaluated per Tender Data criteria, including financial risk to Eskom. Functionality (if applicable) is scored separately, with no double-counting of criteria. Specific Goals (e.g., B-BBEE, local content) are scored based on supporting documentation; failure to meet these or submit proof results in zero points for Specific Goals. Tenders are ranked by combining Price and Specific Goals scores. Objective Criteria (if used) must be explicitly stated in the Invitation to Tender; functionality and B-BBEE elements cannot be used as Objective Criteria. Reverse e-auctions may be used for competitive pricing under the 90/10 or 80/20 systems.

Prices must be fixed for the contract duration and stated in South African Rand unless otherwise instructed. Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Prices must not be subject to adjustment except as provided in the Invitation to Tender. Breakdowns of rates or prices may be requested during evaluation but will not alter the substance of the tender except to correct arithmetical errors. Costs for SHEQ (Safety, Health, Environment, and Quality) must be reflected in the tender. Provide names of at least two (2) financial institutions for performance security if required.

Compliance with relevant legislation is mandatory, including: National Treasury Instruction Notes, CIDB Regulations (for construction works), dtic local content requirements, PPPFA Regulations, Amended B-BBEE Codes, COIDA, and OHS Act. Proof of SHEQ systems, policies, and capabilities must be provided by the closing date. CIDB registration (or proof of application) is mandatory if stipulated in the Tender Data; actual CIDB registration must be submitted by contract award if only an application was provided at closing. Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply as per CIDB standards for contracts of 12+ months or R5M+ for services, or CIDB grade 7+ for construction. B-BBEE certificate/affidavit must be submitted; failure to do so will result in zero points for PPPFA allocation. Proof of authority to act as an agent must be submitted if applicable. SDL&I Undertaking must be completed and submitted by contract award. Misrepresentation or falsification of information (e.g., B-BBEE certificates) will result in disqualification and potential legal consequences.

Closing date: 15 May 2026 at 10h00. Non-compulsory clarification meeting: 29 April 2026, 13h00-14h30 via Microsoft Teams (link: https://teams.microsoft.com/meet/316104671639613?p=Zoqeq5uJD5E756X00h, Meeting ID: 316 104 671 639 613, Passcode: si22Xu75, Dial-in: +27 21 834 0825,,212041468#). Tender validity period: 120 days (until 15 September 2026). Clarification queries deadline: 4 working days before closing (by 11 May 2026).

Eskom Representative: Annali Botha, Procurement Department, Kriel Power Station. Tel: 017 615 265, Fax: 086 663 0643, Email: [email protected]. All queries must be directed to the Eskom Representative in writing. Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit electronically via Eskom E-tendering site (https://eTendering.eskom.co.za) by 15 May 2026 at 10h00. Use the E-tendering Help Manual for Suppliers. No hard copies or zipped files accepted. Upload documents under folders: Technical, Commercial, Financial, and Other. File limits: 50MB per file, 900MB total submission. Price list must be in PDF and Excel. Ensure submission status is 'complete'. Late submissions are disqualified. Resubmissions replace all prior versions. Mandatory returnables at closing: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration (Annexure D), CPA for Local/Imported Goods (Annexures E/F), SBD 1 (Annexure H), SBD 4 (Annexure J), E-tendering Help Acknowledgement Form, Tax Clearance Certificate (if applicable), Tax Evaluation Questionnaire, Employment Equity Compliance (SA tenderers only), NEC Term Service Contract forms (C1.1, C1.2, Pricing Schedule). Failure to upload via E-tendering renders the tender non-responsive.

Evaluation occurs in stages: 1) Basic Compliance: Submit complete tender with commercial, financial, and technical info + mandatory returnables. 2) Functionality: Minimum 70% threshold required. Weighting: 72.5% for Established Firefighting (HAZMAT, Rescue, EMS Capacity), 20% for Qualitative Technical Evaluation, 7.5% for Manpower/Machinery/Safety. Tenderers below 70% are disqualified. 3) Price: Scored out of 80 or 90 points (90/10 for >R50M, 80/20 for ≤R50M). Includes VAT, excludes contingencies, adjusted for errors/variations. Net Present Value comparison applied. Unconditional discounts considered; conditional discounts implemented at payment. 4) Specific Goals: Scored out of 10 or 20 points per PPPFA. B-BBEE points allocated per Table 5 (e.g., Level 1 = 10/20, Level 8 = 1/2). Consolidated B-BBEE certificate required for JVs/consortia. Final ranking: Price + Specific Goals points (rounded to 2 decimals). Highest total points wins. Alternative tenders allowed based on completion date, payment method, technical methods, or NEC contract options.

Scope: Provision of Fire & Emergency Services at Kriel Power Station for 5 years. Mandatory Technical Gatekeeper Requirements: 1) Established Fire, Rescue, and EMS Service Provider; 2) Registration with Department of Health as a Fire & Emergency Medical Service Provider; 3) Registration with Fire Protection Association of South Africa. Technical evaluation sections: Section 1 (40 points, 20% weight): Comprehension of scope (Business Emergency Rescue Plan, Fire Fighting, Control Room Duties, Fire Prevention, Natural Disasters, Back-up Systems). Section 2 (15 points, 7.5% weight): Manpower/Machinery/Safety (Organizational chart, Letter of Good Standing, Proof of similar service delivery in industrial environments). Section 3 (145 points, 72.5% weight): Firefighting, HAZMAT, Rescue & EMS Capacity (NFPA 472/1072/1006/1936 compliance, qualifications for Site Managers, Shift Team Captains, Firefighters, Pump Operators, HAZMAT/Rescue Technicians, ALS/BLS certifications, HPCSA registration for Site/Project/Base Manager). Minimum 70% threshold (140/200 points) required to proceed.

Pricing: Inclusive of VAT, corrected for arithmetical errors, excluding contingencies. Price list in PDF + Excel. Payment terms: 30 days for contracts ≤R50M (VAT incl.), 60 days for contracts >R50M (VAT incl.). Unconditional discounts considered for evaluation; conditional discounts applied at payment. Net Present Value comparison used. Alternative tenders allowed (different completion dates, payment methods, technical specifications, or NEC contract options). Financial viability: Audited financial statements for the past 18 months (or last year if unavailable). JVs/SPVs must submit statements for each participant. Start-ups (<12 months) exempt but must provide statements within first year if awarded. No performance security required.

Mandatory: Proof of valid CSD registration. B-BBEE: Valid certificate (SANAS-accredited) or sworn affidavit (for EMEs ≤R10M or QSEs ≤R50M with ≥51% Black ownership). B-BBEE points per Table 5 (e.g., Level 1 = 10/20, Level 8 = 1/2). Consolidated B-BBEE certificate required for JVs/consortia. Local Content: 100% target for local procurement. Submit Local Content Declaration (Annexures G1-G4), SBD 6.2. Subcontracting: 15% target for Black-owned entities. Skills Development: Proposals for job creation, skills development (e.g., Fire Fighters with N3/Matric). Safety/Health: OHS Policy, Letter of Good Standing (COIDA), BRA, SHE Incident Management Plan, PPE requirements, Emergency Planning. Quality: Supplier Quality Management Specification, Quality Control Plan. Additional: Tax Clearance Certificate (local/foreign with SA footprint), Employment Equity Compliance (SA tenderers only), CIDB registration (if applicable), CIPC documents, ID copies of members/directors, share certificates. JVs must submit: JV agreement, profit-sharing ratios, single designated bank account confirmation.

• This document is an OHS (Occupational Health and Safety) annexure for a 5-year Fire & Emergency Services contract at Kriel Power Station.
• The supplier must provide fire and emergency services in compliance with Eskom's safety standards.
• All employees, contractors and suppliers must undergo relevant Eskom induction before commencing work.
• The main supplier is accountable for managing all tiers of subcontractors and ensuring their OHS compliance.
• Eskom may verify previous experience: the supplier may be required to provide testimonials, references and client contact details (including Eskom) for similar work performed.
• Vehicle and driver safety management applies (reference: 240-62946386).

• Supplier must acknowledge, obtain and understand all listed OHS documents by signing Annexure B.
• Mandatory compliance documents:

• Eskom contractor Health and Safety requirements standards 32-136
• 32-95 Incident management procedure
• OHS specification/requirements provided in tender
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act
• 32-727 SHEQ Policy
• 240-62196227 Life-saving Rules
• 240-62946386 Vehicle and Driver Safety Management Procedure

• Post-award obligation: fully align company processes, policies, procedures and standards with Eskom's OHS requirements.
• Penalties apply to the main supplier for any non-conformance by the main supplier or its subcontractors/suppliers.
• Subcontractor management requirements:

• Demonstrate selection process and criteria to Eskom
• Notify Eskom prior to appointing any subcontractor
• Ensure subcontractors have adequate resources and competencies
• Monitor subcontractors through audits and assessments for OHS compliance
• Provide grounds for termination of subcontractor work
• Handle all non-conformances and penalties directly with subcontractors

• Eskom reserves the right to verify compliance and request supporting documentation at any time.

Evaluation is based on a contractor assessment checklist. Key points:

• Contractor must provide proof of OHS Act compliance, including a signed agreement per Sec 37(2) and a Letter of Good Standing (registration number required).
• Submission of a Health & Safety Plan is mandatory.
• Appointment of subcontractors (if any) must be disclosed and documented.
• Competency of personnel will be verified for roles such as OHS Representatives, First Aiders, Risk Assessors, and specialized technical roles (e.g., lifting machinery operators, fall protection planners).
• Evaluation includes review of risk assessments, safe work procedures, method statements, risk matrices, monitoring plans, and training records (e.g., induction, toolbox talks).
• Compliance with incident management procedures (COIDA, OHSACT) and availability of required templates (e.g., GAR 9 Annexure 1) will be checked.

Scope: Provision of Fire & Emergency Services at Kriel Power Station for 5 years.

Key technical and operational requirements:

• Site-specific organogram must include designated roles: Employer (Sec 16(2)), OHS Representatives (Sec 17(1)), SHE Committee Chairman (Sec 19(3)), Competent Investigators (GAR 9(2)), First Aiders (GSR 3(4)), Contractor Supervisor (Sec 8), and Contractor Safety Officer (full-time or part-time with defined visit frequency).
• Competent persons required for: Risk Assessment and training (OHS Act Sec 8), Lifting Machinery/Equipment operation and inspection (DMR 18(11) & 18(5)), Fall Protection Plan preparation (32-418), scaffolding (SANS 10085), suspended platforms, material hoists, temporary electrical installations, stacking and storing, fire equipment inspection, and vehicle/mobile plant inspection.
• Health & Safety Plan must include: Risk-based controls, PPE matrix, training programs, and safe work procedures for confined spaces (lighting, ventilation, ergonomics, PPE, rescue plans).
• Working at heights: Fall protection plan, rescue plan, risk assessment, employee training, medical fitness assessments, and planned inspections of fall protection equipment.
• Incident management: Procedures aligned with COIDA and OHSACT, including notification templates, investigation templates (GAR 9 Annexure 1), and incident registers.
• Vehicle safety: Inspection checklists, onsite vehicle lists, first aid kits, fire extinguishers, and displayed emergency numbers.
• Planned maintenance: Inspection and testing checklists for scaffolding (SANS 10085), lifting machines (DMR 18(5)), fall protection equipment, pressure vessels (PER 11), and portable electric lights (EMR 11).
• Records: Monthly/daily inspection checklists, toolbox talk registers, training matrices, medical fitness certificates, ID copies, and accreditation certificates for First Aid training providers (GSR 3).
• COVID-19: Workplace plan, policy, risk assessment, and designated compliance officer required as per National Disaster Management Act.

Mandatory compliance requirements:

• OHS Act Sec 37(2): Signed contractor agreement.
• OHS Act Letter of Good Standing (registration number required).
• Appointment of competent persons for all specified roles (e.g., OHS Representatives, First Aiders, Risk Assessors, Lifting Machinery Operators/Inspectors, Fall Protection Planners, Scaffolding Competency, etc.).
• Proof of COIDA compliance: Incident management procedures, WCL forms, and incident registers.
• Accreditation certificates for First Aid training providers (GSR 3).
• Medical fitness certificates for employees in high-risk roles (e.g., working at heights, confined spaces).
• COVID-19 compliance: Workplace plan, policy, risk assessment, and designated compliance officer as per National Disaster Management Act.
• Submission of all required records, including inspection checklists, training matrices, and safety plans.

• Authorisation Date: January 2022.
• Form signed by Eskom Quality Officer: 17 March 2026.
• ISO 9001 Review Date: January 2027.
• Closing date (from tender record): 15 May 2026 10:00 UTC.

• Complete and sign Eskom Supplier Quality Requirements form (Form A) to acknowledge acceptance of ISO 9001 quality requirements.
• Indicate the selected Category 3 on the form as required.
• Include the signed form with your bid as a mandatory returnable document.
• Submit the bid to the address or electronic portal specified in the main tender notice (not detailed in this document).
• Ensure the form is fully completed; failure to submit the signed form may lead to disqualification.

• Evaluation is based on Eskom’s pre‑contract award quality requirements and compliance with ISO 9001.
• Supplier quality performance monitoring (Clause 3.7) and post‑contract quality audits (Clause 3.8) will be assessed.
• Capability and capacity will be judged against Category 3 specifications.
• No explicit scoring weights or minimum thresholds are provided in the document.

• Provide fire and emergency services at Kriel Power Station for a period of five (5) years.
• Meet all quality requirements set out in Eskom Specification 240‑105658000 and ISO 9001.
• Undergo Main Supplier and Sub‑supplier capability and capacity assessment.
• Category 3 scope applies to the services required.
• Post‑award obligations include contract execution, ongoing quality performance monitoring and regular quality audits.

Closing date: 15 May 2026 at 10:00.

SDL&I Implementation Schedule due: 28 days after contract award.

B-BBEE Improvement Plan due: Within 30 days of contract signing.

Quarterly SDL&I reports: Ongoing during contract.

Scoring system: 90/10 or 80/20 (price vs. specific goals). Points for specific goals (max 10/20) are added to price points. Contract awarded to highest total points scorer per PPPFA Section 2(1)(f).

B-BBEE preference points:

• Level 1: 10 (90/10) or 20 (80/20)
• Level 2: 9 or 18
• Level 3: 6 or 14
• Level 4: 5 or 12
• Level 5: 4 or 8
• Level 6: 3 or 6
• Level 7: 2 or 4
• Level 8: 1 or 2
• Non-compliant: 0

Required documents to claim points:

• Valid B-BBEE certificate (SANAS-accredited) or sworn/CIPS affidavit
• Proof of ownership/shareholding (CIPC documentation preferred) with breakdown
• Certified ID copies of shareholders
• Proof of Disability (if applicable)
• Consolidated B-BBEE certificate for trusts/consortia/JVs

Failure to submit documents: Not disqualified, but scores 0 for specific goals and only price points (90/80) count.

Scope: Provision of Fire and Emergency Rescue Services at Kriel Power Station for 60 months (5 years).

SDL&I contractual obligations (not scored but mandatory):

• Local Procurement Content: Target 100%. Must separate local/imported components in the price schedule.
• Procurement from 51% Black-Owned Entities: Target 15% of local content. Submit table of proposed spend.
• Job Creation: Submit proposals for new and retained jobs in South Africa, including types and numbers.
• Skills Development: Train unemployed candidates (e.g., Fire Fighters with N3/Matric or equivalent) per Government Gazette 43937. Candidates must represent SA demographics. Tenderer bears full cost; Eskom provides no funding. Submit table of proposed skills development.

Penalties: 2.5% of invoice or contract value for SDL&I non-compliance.

Retention: 2.5% of every invoice (excluding VAT) withheld as security for SDL&I obligations. Released only upon:

• Submission of SDL&I progress reports
• Fulfilment of all SDL&I obligations
• Approved compliance report from Eskom’s SDL&I Department.

B-BBEE Compliance:

• Valid B-BBEE certificate or sworn affidavit required for contract award.
• Exempted Micro Enterprises (annual revenue ≤ R10M): Sworn affidavit acceptable.
• Qualifying Small Enterprises (annual revenue ≤ R50M): Must comply with QSE scorecard unless ≥51% Black-owned (then sworn affidavit acceptable).
• Annual revenue > R50M: Valid B-BBEE certificate mandatory.

Affidavit validity rules:

• Must include deponent name/ID, designation, enterprise name/address, ownership percentages (Black, Black Female, designated groups), total revenue, financial year-end, B-BBEE level, empowering supplier status.
• Must be signed and dated by deponent in the presence of an independent Commissioner of Oath, who must also sign and stamp.
• Commissioner of Oath cannot be an employee or ex-officio of the enterprise.

Additional Compliance Documents:

• Proof of ownership/shareholding (CIPC preferred)
• Certified ID copies of shareholders
• Proof of Disability (if applicable)
• Consolidated B-BBEE certificate for trusts/consortia/JVs

SDL&I Contractual Obligations:

• B-BBEE Improvement/Retention Plan: Mandatory submission within 30 days of contract signing. Non-negotiable milestones:
• Level 4 at award: Must reach Level 3 by end of Year 1, then improve by one level annually.
• Level 5-8 or non-compliant at award: Must reach Level 4 by end of Year 1, then improve by one level annually from Year 2.

• Contract start date (proposed): 01 August 2026.
• Service period: 60 months (5 years).
• First plan for acceptance must be submitted within 2 weeks of the Contract Date.
• Payment assessment each month on the 25th day.
• Task Order response: 24 hours (12 hours for urgent orders).

• Service Manager – P Mulder

Email: [email protected]

Phone: 017 615 2399

Address: Fire Risk Management, Kriel Power Station, Bethal‑Ogies Road, Kriel, Mpumalanga.

• Engineering Contract Strategies (contract documents)

Tel: 011 803 3008

Fax: 086 539 1902

Website: www.ecs.co.za

• Complete and sign the Form of Offer (C1.1) – 3 pages – Offer section by authorised tenderer and Acceptance section by Eskom.
• Attach the Schedule of Deviations if any deviations are required.
• If submitting more than one tender, use a separate Form of Offer for each.
• Return one original signed copy to the address shown in the Contract Data (see Contact Information) before the validity period expires.
• All returnable documents listed in the Conditions of Tender must be included; missing documents may lead to disqualification.

• The contract is a priced contract (Option A) – scores are based on the price list and any lump‑sum items.
• Prices are assessed monthly; the assessment interval is the 25th day of each successive month.
• Minimum payment terms: 60 days for contracts ≥ R50 million, 30 days for < R50 million.
• Service‑level performance is measured against the Service Level Table in Annexure C (low‑service damages).
• Task Orders must be responded to within 24 hours (12 hours for urgent orders) and a plan submitted within 24 hours of receipt.
• Failure to meet response times or to provide required documentation (e.g., tax invoice) may result in penalties or loss of payment.

• Provide fire‑and‑emergency services at Kriel Power Station for a 5‑year term.
• Deliver services in accordance with the Service Information (Part 3) and the Risk Register (Annexure D).
• Submit the first operational plan for acceptance within 2 weeks of the Contract Date.
• Service levels are set out in Annexure C (low‑service damage limits).
• Contractor may be appointed as the Principal Contractor under the Construction Regulations 2014 and must comply with all relevant health, safety and environmental legislation.
• All work must follow the Service Information; price list items are for pricing only, not for work instructions.

• Pricing follows Option A – a price list of lump‑sum items and/or rates.
• Forecast the total price at least every 4 weeks.
• Payment terms: 60 days for contracts ≥ R50 m, 30 days for < R50 m; interest calculated on Standard Bank prime rate (ZAR) or LIBOR (foreign currency).
• Submit a tax invoice within 1 week of receiving a payment certificate; late invoices delay payment.
• Price adjustment for inflation (Option X1) uses April 2026 as base date with the following weightings: Labour 0.75, Transport 0.05, Material 0.05, Non‑adjustable 0.15.
• Contractor must provide any required securities, bonds or guarantees as specified in the Contract Data after signing the agreement.

• B‑BBEE: Notify Eskom within 7 days of any change in B‑BBEE status and submit an updated verification certificate within 30 days. Failure may lead to renegotiation or termination.
• Joint ventures/consortia: Notify the Service Manager of the authorised key person within 2 weeks of the Contract Date; any change in composition requires written consent.
• CIDB registration: Not expressly required in the tender documents.
• Confidentiality: Do not disclose contract‑related information without Eskom’s written consent; maintain confidentiality obligations for subcontractors.
• Health, safety and environment: Comply with Construction Regulations 2014 and all applicable HSE laws; ensure subcontractors also comply.
• Cession/assignment: No ceding, delegating or assigning rights/obligations without Eskom’s written consent.
• Insurance: Provide certificates as required (see Z‑12) covering employer’s property, plant, equipment and public liability.
• Tax: Include Eskom’s VAT number (4740101508) on all invoices and comply with VAT Act.

• Eskom Contract Manager/Project Manager: Paul Mulder
• Eskom OHS/SHE Manager (Acting): Gift Mamize
• Eskom Procurement Manager/Officer: Annali Botha
• Eskom OHS/SHE Officer: Sizani Shabangu
• Project Address: Kriel Power Station

• Submit a signed Section 37(2) Legal Agreement between Eskom Kriel Power Station (project/contracts manager) and the contractor (16.1 or 16.2 appointee) at the time of submitting the safety file.
• The contractor must retain the original agreement; a copy must be kept by the responsible project manager/end user.
• A copy of all agreements must form part of the contractor's OHS file.
• The OHS file must be submitted for evaluation prior to the start of work.
• Disqualification risk: Failure to sign the Section 37(2) agreement or submit a complete OHS file will prevent work commencement.

• Pre-start evaluation: OHS department issues the 37(2) agreement to the project manager/end user, who facilitates signing by both Eskom Kriel Power Station and contractor representatives.
• Contractor accountability: The contractor remains fully accountable for the quality and execution of their health and safety programme for their employees.
• Eskom does not assume the contractor's legal responsibilities or liabilities.
• The OHS plan must address all hazards identified in the baseline risk assessment and include safe work procedures to mitigate, reduce, or control those hazards.
• Compliance with Eskom Life-Saving Rules is mandatory; non-compliance is regarded as serious misconduct and may result in dismissal or contract termination.
• Contractor performance is monitored through OHS audits, inspections, and compliance reviews.

• Scope: Provision of fire and emergency services at Kriel Power Station for a 5-year period.
• The contractor must develop and implement an OHS plan that meets Eskom Kriel Power Station's minimum requirements and all applicable legislation.
• Key deliverables and requirements:

• Fire and emergency response services aligned with Eskom's emergency preparedness planning
• Organisational SHEQ policy signed by the CE or appointed Section 16(2) assistant, displayed prominently, and filed in the OHS file
• COVID-19 policy signed by the most senior person, displayed prominently, and filed in the OHS file
• COVID-19 risk assessment and detailed prevention plan (costs are non-profit; Eskom reserves right to accept/decline PPE list)
• Baseline risk assessment (per procedure 32-520) reviewed before work commencement to include site-specific and emerging risks
• Pre-task risk assessments conducted and documented daily before starting any task
• Safe work procedures / method statements for all identified hazards
• Statutory appointments: Incident Investigator (GAR 9(2)), Health and Safety Committee Members (Section 19(3)), Co-opted members (Section 19(6)(a)), Health and Safety Representative (Section 17), Machinery Supervisor (GMR 2(1)), First Aider/s (GSR 3(4))
• Non-statutory appointments: Emergency Planning Co-ordinator, Chairperson of Health and Safety Committee, Eskom Site Manager, Eskom Site Supervisor, Risk Assessor, Safety Officer
• Contractor site manager/shift captain leader must be trained in HIRA, incident investigation, supervisor training, legal liability, and behavioural-based safety observation
• Part-time safety officer required; must have SAMTRAC, HIRA, incident investigation, legal liability training, ISO 45001:2018 knowledge, minimum 2 years' experience, and OHS Diploma (for 3-5 year contracts)
• First aid: minimum 1 first aider per 50 workers; first aid boxes (1 per 5-50 workers), inspected monthly
• Medical surveillance programme for contract duration: pre-employment, periodic, and exit medicals; person/job specifications must be provided to the occupational health practitioner
• PPE issued as last resort, inspected regularly, with training on proper use, care, and maintenance
• Incident investigation and reporting aligned with procedure 32-95, conducted by competent investigators
• OHS training: main contractor induction, visitor induction, toolbox talks/pre-job meetings daily
• Emergency management plan aligned with Eskom Kriel Power Station's emergency plan
• Contractor organogram on company letterhead showing all responsibility levels from CE to supervisors, signed by 16(1) or 16(2), updated timeously
• Hours of work: normal work, night work, and overtime provisions apply
• Housekeeping, site roads, vehicle management, workplace signage (SANS 1186), and colour coding compliance
• Smoking and cellular phone restrictions per site rules
• Work stoppage authority if work poses health, safety, or environmental risks
• Eskom reserves right to terminate contract for non-compliance

• OHS costs must be itemised based on overall project scope, including: training, provision of PPE, safety equipment purchases, and safety file maintenance.
• COVID-19 costs must be detailed separately; these are non-profit and applicable only for the pandemic duration.
• Eskom reserves the right to accept or decline the list of COVID-19 PPE items.
• COVID-19 costs will cease once the country declares COVID-19 is no longer a pandemic.
• Contractor must provide valid Letter of Good Standing (LoG) from Compensation Commissioner before work commencement and maintain validity throughout the contract.

• Section 37(2) Legal Agreement: Must be signed before work commencement and maintained in OHS file.
• COID registration: Valid Letter of Good Standing required for contract duration; renewal letters must be submitted for record-keeping.
• OHS Act compliance: Up-to-date copy of OHS Act and regulations available to all employees.
• Legislative compliance required: Constitution of RSA (Section 24), OHS Act 1993, National Environmental Management Act 1998, Environment Conservation Act 1989, National Water Act 1998, National Road Traffic Act, Compensation for Occupational Injuries and Diseases Act, Basic Conditions of Employment Act, and applicable SANS standards.
• Eskom Life-Saving Rules (mandatory): Open, isolate, test, earth, bond, and/or insulate before touch (plant above 1000V); hook up at heights; buckle up in vehicles; zero alcohol/drugs (0% tolerance); permit-to-work where required. Zero tolerance approach; non-compliance is serious misconduct.
• Substance abuse: Align with Eskom Procedure 32-37; ad hoc alcohol testing conducted on site; contractor may implement own testing programme with confidential results.
• All employees must sign Life-Saving Rule pledge before work commencement.
• SHEQ policy: Signed by CE or Section 16(2) assistant, displayed prominently, annexed to OHS plan.
• COVID-19 policy: Signed by most senior person, displayed prominently, annexed to OHS plan; compliance with National Disaster Management Act including appointment of Compliance Officer.
• Medical surveillance: Comprehensive programme for contract duration; Medical Certificate of Fitness valid for one year from occupational health practitioner registered with HPCSA.
• PPE compliance: Per GSR 2 of OHS Act and PPE Specification Standard 240-44175132.
• Signage: SANS 1186 symbolic safety signs.
• ISO 45001:2018 referenced as informative standard.
• Child labour: Prohibited; compliance with Constitution and OHS Act Regulations on Hazardous Work by Children.
• OHS file: All records maintained in permanent form, available for audit and inspection.
• Contractor audits and Eskom OHS audits conducted for compliance verification.
• B-BBEE Minimum Level: 2.

Document issued: 17 March 2026. Effective date of the List of Tender Returnables: 26 January 2022.

Eskom representative: Nontobeko Motha (name as listed on the document).

Submit the following returnable documents with your bid to avoid disqualification: - QMS Manual or documented description of your Quality Management System (QMS) and its scope. - Quality Policy approved by top management. - Quality Objectives approved by top management. - Documented information for control of documented information (Clause 7.5, ISO 9001:2015). - Documented information for control of non-conforming outputs (Clause 8.7, ISO 9001:2015). - Documented information for non-conformity and corrective action (Clause 10.2, ISO 9001:2015). - Internal audit records (Clause 9.2, ISO 9001:2015). - Organisation chart and responsibility matrix (must include the quality management function/role) (Clause 5.3, ISO 9001:2015). - Criteria and records for evaluation, selection, monitoring, and re-evaluation of external providers (Clause 8.4, ISO 9001:2015). - Draft Contract Quality Plan specific to the scope of work (ISO 10005). - Draft Quality Control Plan, Checklist, or Inspection & Test Plan (ITP) for similar/previous work (ISO 10005). - Completed and signed Form A. - Any additional customer-specific requirements listed in Section E. All documents must be signed where required.

Scoring is based on the presence of required documents, with points allocated as follows: - Section A (QMS requirements): 7 points (1 point each for QMS Manual, Quality Policy, Quality Objectives, control of documented information, non-conforming outputs, corrective action, and internal audit). - Section B (QMS in operation): 2 points (1 point each for organisation chart/responsibility matrix and external provider control). - Section C (Contract Quality Plan): 1 point. - Section D (Quality Control Plan/ITP): 1 point. - Section E (Additional requirements, including Form A): 2 points. Total possible score: 13 points. Bids must achieve the minimum score set by the evaluator (not specified in the document) to qualify; otherwise, they will be rejected.

Scope: Provide fire and emergency services at Kriel Power Station for a period of 5 years, as defined in the tender documents. No additional technical details are provided in the document.

Bidder must demonstrate a Quality Management System (QMS) that complies with ISO 9001:2015. Certification is not mandatory, but objective evidence of compliance is required. No other compliance requirements (e.g., B-BBEE, CIDB, CSD, tax clearance, CIPC) are specified in the document.

Closing date for Integrity Pact-related submissions: 27 June 2023

Eskom Ethics Office: [email protected]. Eskom Forensic Office: [email protected]. Eskom toll-free hotline: 0800 11 27 22

Suppliers must: 1. Read the Eskom Supplier Integrity Pact. 2. Complete, sign, and submit the Integrity Declaration Form for every Eskom procurement process. 3. Complete a Non-Disclosure Agreement (NDA) if handling confidential information. 4. Disclose any financial, personal, or private interest with Eskom employees/directors via the Integrity Declaration Form. 5. Declare any gifts or business courtesies exceeding R1500. 6. Avoid conflicts of interest, collusion, bid-rigging, or anti-competitive practices. 7. Report dishonest or fraudulent behavior by Eskom employees/directors to the Ethics or Forensic Office. 8. Ensure all submitted information is accurate; Eskom may audit and impose sanctions for misrepresentation.