Re-advertisement: appointment of a service provider for the impounding of nuisance animals within the city of tshwane for a period not exceeding 31 december 2026

Closing date: 17 September 2026 at 10:00. No compulsory briefing session is scheduled (marked N/A). Bids remain valid for 90 days after the closing date.

Technical enquiries: Jerry Motsamai, (012) 358 8609, [email protected]. Supply Chain enquiries: Josia Masenya, (012) 358 0658, [email protected]. Submission is via the City of Tshwane e-tender portal; physical address for reference: Tshwane House, 320 Madiba Street, Pretoria.

Submission is online only via the City of Tshwane e-tender portal; bids must not be deposited in the tender box. Responses must be submitted no later than 10:00 on 17 September 2026. Bids received after the closing time will not be considered. Bid documents must be completed in black ink (not re-typed or scanned). Corrections to the price schedule must be crossed out in ink and initialled; correction fluid (Tippex) is prohibited and will lead to rejection of the item or the entire quotation. Returnable documents include: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.2 (Contract Form – Rendering of Services), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), company registration certificate, tax clearance certificate or unique PIN, B-BBEE certificate, rates and taxes confirmation, and CSD summary report. All MBD forms must be fully completed and signed by an authorised signatory; if the signatory is not a director/member/owner/shareholder, a letter of authorisation or delegation of authority must be submitted. Failure to submit any compulsory returnable document, or submitting incomplete or unsigned forms, will result in disqualification.

Evaluation proceeds in four stages: Stage 1 – Administrative Compliance (all returnable documents must be present and correctly completed); Stage 2 – Mandatory Requirements (pound facility, vehicles, and experience); Stage 3 – Site Inspection (pound and vehicles inspected); Stage 4 – Preference Point System (80/20). For Stage 2, bidders must provide: ownership documents or lease arrangement for a pound, with photos; minimum 2 x 1 ton utility vehicles with ownership/lease documents and photos; and signed reference letters on company letterhead for similar animal impounding services. Failure to attach these disqualifies the bid. For Stage 3, the pound must meet compulsory requirements (items 1–10 of the checklist) and at least 50% of items 11–17 to be shortlisted for Stage 4. The preference point system is 80 points for price and 20 points for specific goals. Specific goals and points: B-BBEE level (Level 1 = 8 points, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0); EME/QSE = 2 points; at least 51% women-owned = 2 points; at least 51% owned by people with disability = 2 points; at least 51% youth-owned = 2 points; local economic participation (City of Tshwane = 4 points, Gauteng = 2 points, National = 1 point). Supporting documents must be submitted to claim specific goal points; failure to submit evidence results in zero points for that goal. Non-compliance with specific goals does not disqualify, but bidders score only on price. Fraudulent claims will be acted against.

The service is the collection and impounding of nuisance animals within the City of Tshwane's area of jurisdiction, excluding aggressive/violent animals. One service provider will be appointed for Category B. The service provider must handle animal care, impounding of animals creating a nuisance in public areas (excluding aggressive animals), and transport animals in compliance with the Animal Protection Act and Animal Health Act. All services are rendered upon instruction from the City's Municipal Health Services; if the service provider sights a nuisance, the department must approve collection and handling. Collection must be effected within 3 hours of receiving instruction, except in exceptional circumstances with prior notification. The service provider must provide pound services, keeping animals for a maximum of 7 days as per the City of Tshwane Keeping of Animals, Birds and Poultry Bylaw; after 7 days, animals are dealt with according to the provider's policies. The provider must provide care, shelter, food, water, medicine and medical treatment to impounded animals, and notify owners in writing where known. Proof of access to an animal technician or veterinary doctor for emergencies and medication dispensing is required. The provider collects impounding tariffs determined by the city on behalf of the department and issues receipts. Records must be kept and are subject to regular audits by the City. The provider must submit 7-day records per impounded animal and a monthly summary report with the invoice. Premises and equipment must meet legislative requirements, including isolation for sick/injured animals and animals on heat, and appropriate vehicles for collection and transport. Personnel must be competent, wear branded protective clothing, and provide proof of continuous risk assessment under the Occupational Health and Safety Act. Compliance with the Animal Diseases Act, Animal Protection Act, National Health Act, Labour Relations Act, and Animal Health Act is required. Penalties: failure to provide records on time results in non-payment of the invoice until records are received; failure to collect a nuisance animal within 3 hours results in non-payment for that service (except in exceptional circumstances with prior notification).

Bidders must submit signed reference letters on company letterhead relating to the nature of the specific service (animal impounding). The letters must demonstrate relevant experience. The City will inspect the pound and vehicles to verify capability. No specific personnel qualifications are listed beyond competence and access to an animal technician or veterinary doctor.

The service provider must maintain records of all services rendered, subject to regular audits by the City. Invoices must include picture evidence of the service. The pound must meet minimum requirements including separate areas for healthy, injured, and unidentified animals, isolation for infectious diseases, secure fencing, administration offices, waste removal, clean water, food storage, impounding equipment, quarantine area, staff ablutions, lockable kennels/cages, PPE, OHS readiness, carrying baskets/boxes, and vehicle hoisting equipment for big animals. The pound must meet compulsory items 1-10 and 50% of items 11-17 for shortlisting.

The pricing schedule requires rates per animal type per day for impounding fees. Items: cat, dog, horse, donkey, pig, cattle, sheep/goat, rabbit, and all types of birds and poultry. Prices must be quoted exclusive of VAT, with VAT at 15% added, and a total inclusive of VAT. All items must be quoted; incomplete schedules are disqualified. Corrections must be initialled; Tippex is prohibited. Payment is monthly within 30 days of a valid invoice.

Pricing schedule: bidders must quote a rate per animal type per day for impounding fees. Items include: cat, dog, horse, donkey, pig, cattle, sheep/goat, rabbit, and all types of birds and poultry. Prices must be quoted exclusive of VAT, with VAT at 15% added, and a total inclusive of VAT. All items in the pricing schedule must be quoted; incomplete pricing schedules lead to disqualification. The City will pay validated invoices within 30 days from invoice date. Invoices must be submitted monthly by the 3rd day of the following month and must include number and type of animal, type of service, date, contact details of the authorising official, picture evidence, and amount invoiced. Payments received from owners for impounded animals are offset against the monthly invoice. The City reserves the right to conduct a market analysis and negotiate a market-related price with the highest-scoring bidder; if agreement is not reached, the City may negotiate with the next highest-scoring bidder or cancel the quotation. Bids must remain valid for 90 days after closing.

CSD registration is compulsory; only bidders registered on the Central Supplier Database with a CSD number will be considered. Tax compliance status must be compliant; provide a tax compliance status PIN or CSD verification. Municipal account statement (not older than 3 months) or signed lease agreement or letter from local councillor (for informal settlements/rural areas) confirming that municipal service charges, rates and taxes are up to date (not in arrears for more than 90 days) – required for the bidding company and for all South African-based owners/members/directors/major shareholders. Audited financial statements for the most recent three years (or from date of establishment if less than three years old) are required for tenders above R10 million; if not required by law to prepare audited statements, proof of exemption must be submitted. Joint ventures must provide a signed JV agreement and all required documents for each partner. B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. Company registration certificate and CSD summary report are returnable. MBD forms (MBD 1, 4, 5, 8, 9) must be signed and completed. Declaration of interest (MBD 4) requires disclosure of any interest in other related companies; failure to declare interest results in disqualification.

The service provider must provide branded protective clothing and relevant equipment to personnel. Proof of continuous risk assessment and evaluation under the Occupational Health and Safety Act must be provided upon request. The pound must have OHS readiness in line with the type of work, and sufficient PPE for all workers. Personnel must be competent and adequate in number.

The contract will be a Service Level Agreement. The successful bidder must sign a written contract form (MBD 7.2). The contract incorporates the bidding documents, general conditions of contract, and any special conditions. The bidder accepts responsibility for the correctness of prices and rates quoted, and for proper execution of all obligations. The City will pay within 30 days of receipt of a valid invoice.

One service provider will be appointed for Category B. A Service Level Agreement will be completed after appointment. The validity period is 90 days after closing, extendable in writing. The City may conduct a market analysis and negotiate a market-related price with the highest-scoring bidder; if no agreement, it may negotiate with the next highest or cancel the quotation. Non-performance may lead to performance warnings and listing on the restricted suppliers database.