Supply, delivery, installation, and removal of event infrastructure for pietermaritzburg airport

Procurement enquiries: Sibusile Mhlongo (Supply Chain Management Unit), Tel: 033 392 3093, Email: [email protected]. \nTechnical enquiries: Nokulunga Zungu (Sustainable Development and City Entities), Tel: 033 392 3103, Email: [email protected]. \nSubmission address: Msunduzi Municipality’s Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201. \nDocument collection: Supply Chain Management Unit Offices, 5th Floor, A. S. Chetty Centre, 333 Church Street, Pietermaritzburg (R265.56 non-refundable fee, cash or EFT only). Documents also available for download at www.etenders.gov.za. \nCSD registration support: Provincial Treasury Database Office, Treasury House, Ground Floor, 145 Chief Albert Luthuli Road, Pietermaritzburg, Tel: 033 897 4516 / 4212 / 4624 / 4535 / 4676 / 4509 or Toll-Free: 0800 201 049, Email: [email protected].

Submit sealed quotation marked 'QUOTATION No. Q12/1362' in the Tender Box at Msunduzi Municipality’s Central Stores, 2 Abattoir Road (off Kershaw Street), Pietermaritzburg, 3201 (coordinates: -29.6126297; 30.3610014) by 12h00 on 02 June 2026. Only submissions placed in the tender box will be accepted. \n\nRequired documents: \n- Completed Tender Form (original, handwritten or typed, signed in ink; no correction fluid). \n- All Data Sheets (e.g., Declaration of Interest, Authority to Sign, Pricing Schedule, Past SCM Practices, Independent Bid Determination). \n- Valid Tax Clearance Certificate and Tax Compliance Status Verification Pin (or CSD Supplier Number + Unique Registration Reference Number if registered on CSD). \n- CSD Registration Report (for verification). \n- CIDB Registration Number (if applicable). \n- Proof of professional registration (e.g., ECB for electrical works, IOPSA for plumbing). \n- Public liability insurance (R2,000,000 cover) within 14 days of provisional acceptance. \n\nDisqualification risks: \n- Late submission. \n- Missing or incomplete mandatory forms (e.g., Tender Form, Tax Clearance, CSD details). \n- Use of correction fluid or unsigned corrections. \n- Submissions via fax, email, or telegram. \n- Non-compliance with CIDB/ECB/IOPSA requirements where applicable. \n- Failure to provide a bank account in the legal name matching the Tax Clearance Certificate.

Evaluation method: 80/20 Preference Point System (80 points for price, 20 points for specific goals). \n\nMandatory compliance (failure disqualifies): \n- Registered on Central Supplier Database (CSD) (mandatory since 01 July 2016). \n- Valid Tax Compliance Status (TCS) or CSD verification. \n- No restrictions on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters. \n- No convictions for fraud/corruption in the past 5 years. \n- No unpaid municipal fees (electricity, water, rates) in arrears >3 months. \n- Not in the service of the state (or related to evaluators/adjudicators). \n- Completed Declaration of Bidder’s Past SCM Practices and Certificate of Independent Bid Determination. \n\nPreference points (20 total): \n- Black Owned Enterprise (BOE): 60%+ South African Black ownership/management (10 points). Verified via full CSD report. \n- Female Owned Enterprise: 60%+ ownership/management by women (10 points). Verified via full CSD report. \n\nTechnical requirements: \n- For electrical works: Registration with Electrical Contractors Board (ECB) required. \n- For plumbing works: Registration with Institute of Plumbing South Africa (IOPSA) or relevant authority required. \n- CIDB grading (if applicable) must be active and meet the required level.

Scope: Supply, deliver, install, and remove speed fence; provide portable ablution facilities; supply and deliver branded gift bags for Pietermaritzburg Airport. \n\nDeliverables: \n- Speed Fence: 650m (1.2m x 2m, tilt), 40m (1.2m x 2m, queue shoots), 40m white picket fencing. \n- Portable Ablution Facilities: 40x non-flush toilets, 4x VIP trailers, 2x paraplegic units, 2x janitors (26 June 2026), 4x janitors (27 June 2026). \n- Gift Bags: 200x branded drawstring bags, 200x branded caps, 200x branded pens, 200x branded rulers. All items must be branded with ‘Fuze Aviation in partnership with Pietermaritzburg Airport’ and the new municipal logo, Fuze logo, and 'Pietermaritzburg Airport'. Logo placement to be discussed post-award. \n\nTimeline: \n- Delivery and setup: 25 June 2026, 09h00 at Pietermaritzburg Airport, 1 Pharazyn Way, Oribi, 3201. \n- Dismantling and pickup: 28 June 2026, 09h00–10h00. \n\nStandards/Compliance: \n- Must comply with OHS Act and all applicable laws/bylaws. \n- Public liability insurance (R2,000,000) required within 14 days of provisional acceptance. \n- Penalties: R500/day for late delivery. Council may source alternatives at bidder’s cost. \n- Prices must remain firm for the contract period (no escalation).

Pricing: Submit completed Pricing Schedule (MBD 3.1/3.2/3.3) with itemized totals for Speed Fence, Portable Ablution Facilities, and Gift Bags. All prices must include VAT at 15% (regardless of bidder’s VAT status). \n\nPayment terms: \n- Payment within 30 days of receipt of Engineer’s certificate. \n- Payment via cheque (no cash). \n- Bidder must have a bank account in the legal name matching the Tax Clearance Certificate. \n- For invoices exceeding R3,000 (excl. VAT), quote Council’s VAT Registration No. (460 010 783 5). \n- Discounts for early payment may be considered in adjudication. \n\nBonds/Guarantees: None explicitly required. \nFinancial capacity: Not explicitly stated, but bidder must demonstrate ability to fulfill the contract.

Mandatory: \n- Central Supplier Database (CSD) registration (required since 01 July 2016). Provide CSD Supplier Number and Unique Registration Reference Number for verification. \n- Tax Compliance: Valid Tax Clearance Certificate and Tax Compliance Status Verification Pin (or CSD verification if already registered). If Tax Clearance expires before award, bidder has 7 working days to submit a new one. \n- CIDB Registration: Required if applicable to the scope of work. Provide CIDB Registration Number. \n- Professional Registrations: \n

• Electrical works: Registration with Electrical Contractors Board (ECB). \n
• Plumbing works: Registration with Institute of Plumbing South Africa (IOPSA) or relevant authority. \n- Municipal Fees: Declaration that all municipal fees (electricity, water, rates) are paid up or payment arrangements are in place. \n- Supply Chain Management Practices: Complete Declaration of Bidder’s Past SCM Practices (MBD 8) and Certificate of Independent Bid Determination (MBD 9). \n- No bids accepted from persons in the service of the state or listed on National Treasury’s Database of Restricted Suppliers/Register for Tender Defaulters. \n- B-BBEE: Preference points for 60%+ Black ownership/management (10 points) or 60%+ female ownership/management (10 points). Verified via CSD report.