Calibration services for vaisala and rm young meteorological instruments – saws RFQ 4212/25

The Technical Services Division is the electronic and scientific research, technology development and

maintenance arm of SAWS. The unit is responsible for the maintenance and improvement of integrated

electronic atmospheric weather monitoring and observational systems to enable forecasters, researchers and

climatologists to issue accurate predictions.

Technical Services is at the forefront of technological development of observational and early warning

networks for severe weather as well as routine meteorological observations. The National Radar Network,

Automatic Weather Stations, Upper-air Sounding Systems, etc are used to gather relevant data. The research

conducted by Technical Services includes weather modification, cloud seeding technology and atmospheric

research with a key focus in atmospheric pollution, transfer of pollutants and its impact on the environment

and climate changes.

Technical Service manufactures Automatic Weather Stations, Automatic Rainfall Stations, and other

specialised meteorological instruments.

SAWS utilises the below listed Instruments for verification in its network of Automatic Weather Stations.

- Vaisala PTB330TS instruments.

- Vaisala Temperature/humidity HMP 41/45.

- HMP 41/46 instruments.

- Vaisala PTB220 Barometer pressure instrument.

- RM Young anemometer drive calibrator unit.

- Agilent Digital Multimeter 34401A

Public Document: Document Template Reference: CFO-SCM-TEMP-002

of 8

Docusign Envelope ID: D10C4FED-B66A-40FA-A899-04D7BEB0A817

Template: RFQ Terms of Reference for services

– Annexure H

4 REQUIREMENT / SCOPE OF WORK

4.1 Bidders must provide the technical specifications of the product offered in terms of this bid. Should technical

specifications not be available from the OEM the bidder must confirm in writing stating that the product/s

offered to SAWS comply / does not comply to the technical specifications of the item/s below.

4.2 Item 1:

Item description Calibration of Vaisala PTB330TS Instrument

Quantity required 26

Technical specification Specifications for pressure:

Calibrate at 800mbar, 950mbar and 1100mbar

An indication correction of both the rising and falling pressure.

Specifications for Temperature and Humidity calibration

Point to measure temperature 14 deg Cels, 22 deg Cels and 30 degrees Celsius

Point to measure humidity 11%rh, 33 %rh, 75%rh and 90%rh

Other non-technical Issue a SANAS certificate for every unit under test.

requirements Indicate the certificate of calibration of the calibrator.

Indicate the procedure of calibration (On both the quotation and the certificate)

Goods to be delivered 1263 Heuwel Road,

to: Centurion Central (Absa Building),

Centurion, 0157.

4.3 Item 2:

Item description Calibration of the Vaisala Temperature and Humidity instrument HMP41/45

Quantity required 1

Technical specification Point to measure temperature 14 deg Cels, 22 deg Cels and 30 degrees Celsius

Other non-technical Issue a SANAS certificate for every unit under test.

requirements Indicate the certificate of calibration of the calibrator.

Indicate the procedure of calibration (On both the quotation and the certificate)

Goods to be delivered South African Weather Services,1 Main Road, ARC Premises, Irène

to:

4.4 Item 3:

Item description Calibration of the Vaisala Temperature and Humidity instrument HMP41/46

Quantity required 1

Technical specification Point to measure temperature 14 deg Cels, 22 deg Cels and 30 degrees Celsius

Public Document: Document Template Reference: CFO-SCM-TEMP-002

of 8

Docusign Envelope ID: D10C4FED-B66A-40FA-A899-04D7BEB0A817

Template: RFQ Terms of Reference for services

– Annexure H

Other non-technical Issue a SANAS certificate for every unit under test.

requirements Indicate the certificate of calibration of the calibrator.

Indicate the procedure of On both the quotation and the certificate)

Goods to be delivered 1263 Heuwel Road,

to: Centurion Central (Absa Building),

Centurion, 0157.

4.5 Item 4:

Item description Calibration of the RM Young anemometer drive unit.

Quantity required 1

Technical specification Laboratory calibration of RM Young anemometer drive unit and certification

Other non-technical Issue a certificate for the unit under test.

requirements Indicate the procedure of calibration (On the certificate)

Attach certificate of the reference unit

RM Young anemometer drive calibrator unit

Laboratory calibration and certification

Goods to be delivered 1263 Heuwel Road,

to: Centurion Central (Absa Building),

Centurion, 0157.

4.6 Item 5:

Item description Calibration of the Vaisala PTB220 Barometric Pressure Instrument.

Quantity required 1

Technical specification Laboratory calibration and certification

Specifications for pressure:

Calibrate at 800mbar, 950mbar and 1100mbar

An indication correction of both the rising and falling pressure.

Other non-technical Issue a certificate for the unit under test.

requirements Indicate the procedure of calibration (On the certificate)

Attach calibration certificate of the reference unit

Service provider must be SANAS Accredited Facility/Lab

Goods to be delivered 1263 Heuwel Road,

to: Centurion Central (Absa Building),

Centurion, 0157.

Public Document: Document Template Reference: CFO-SCM-TEMP-002

of 8

Docusign Envelope ID: D10C4FED-B66A-40FA-A899-04D7BEB0A817

Template: RFQ Terms of Reference for services

– Annexure H

4.7 Item 6:

Item description Calibration of the Agilent Digital Multimeter 34401A.

Quantity required 1

Technical specification Laboratory calibration and certification

Specifications for DC Value, AC values, Current values and Resistance Values

Other non-technical Issue a certificate for the unit under test.

requirements Indicate the procedure of calibration (On the certificate)

Attach calibration certificate of the reference unit

Service provider must be SANAS Accredited Facility/Lab

Goods to be delivered 1263 Heuwel Road,

to: Centurion Central (Absa Building),

Centurion, 0157.

5 EVALUATION OF BIDS

The RFQ will be evaluated in 4 phases as mentioned below:

➢ Phase 1: SCM Administrative Requirements.

➢ Phase 2: Mandatory Requirements.

➢ Phase 3: Functional Evaluation.

➢ Phase 4: Price and Specific Goals.

5.1 Phase 1: SCM Administrative Requirements

RFQs received will be verified for completeness and correctness. SAWS reserve the right to accept or reject a

RFQ based on the completeness and correctness of the documentation and information provided.

Bidders are to ensure that they submit the following documentation / information with their RFQ.

Document Comments

Proof of registration on the Central Supplier Bidders must be registered on the CSD. CSD

Database (CSD) of National Treasury registration number must be provided.

Request for Invitation (Annexure A) Completed and signed

SBD 3.3 for services (Pricing Schedule) Completed

SBD 4 (Bidder’s Declaration) Completed and signed

SBD 6.1 (Preference Points Claim Form) Completed and signed if points are claimed

SARS (South African Revenue Service) Tax

Bidders tax matters must be in order

Compliant

Public Document: Document Template Reference: CFO-SCM-TEMP-002

of 8

Docusign Envelope ID: D10C4FED-B66A-40FA-A899-04D7BEB0A817

Template: RFQ Terms of Reference for services

– Annexure H

Valid and compliant original B-BBEE and/or

BBBEE Certificate

certified copies of Sworn Affidavit must be

submitted for any points claimed

Bidders who comply with the above requirements will be considered for further evaluation.

5.2 Phase 2: Mandatory Requirements

Bidders must note that the requirements tabled below are mandatory. Bidders must provide the required

evidence of compliance for each of the mandatory requirements. Only bidders who provided the required

evidence will be considered for further evaluation.

No Mandatory Technical/Functional Comply

Requirements Yes/No

1. SANAS Approved Certificate of Accreditation. Bidder must provide evidence the SANAS

Approved Certificate of Accreditation

2. Bidder must indicate their ability to calibrate Bidder to confirm in writing on company

both the Pressure and Temperature/Humidity letterhead that the bidder can calibrate both

Pressure and Temperature/Humidity.

5.3 Phase 3: Functional Evaluation

Functional evaluation will be done in terms of the criteria as stated in the table below.

Bidders should take note of the Criterion, Weighting & Scoring when responding to this bid.

Criterion Weight Score

Bidders must indicate their company years of 40 0 = Less than two (2) years of experience

experience in the calibration of instruments and/or 10 = two (2) years of experience

similar works. 20 = 3 – 4 years of experience

30 = 4 – 5 years of experience

40 = 5 and above years of experience

Delivery period 40 0 = Delivery period not indicated

Bidder must indicate delivery of period, from the 5 = more than six (6) weeks

acceptance of a purchase order. 10 = more than five (5) weeks

20 = more than four (4) weeks

40 = less than four (4) weeks

Contactable references 20 0 points = None provided

Bidder to provide contactable references letters of 5 points = One Provided

clients who SAWS may contact to ascertain the quality 10 points = Two Provided

Public Document: Document Template Reference: CFO-SCM-TEMP-002

of 8

Docusign Envelope ID: D10C4FED-B66A-40FA-A899-04D7BEB0A817

Template: RFQ Terms of Reference for services

– Annexure H

of the service/s rendered by the bidder), on the clients’ 15 points = Three provided

letterhead. 20 points = Four or more provided

Contactable references must at least include:

• Name of the client

• Contact person

• Phone number

• Estimated date and the period when service was

rendered

NB: Contactable Reference Letters must not be older

than four (4) years

Total score 100

The total score obtained by the bidder will be

converted to a percentage (out of 100).

Bidders who score 70% and more will qualify for further evaluation in terms of Price and Specific Goals.

5.4 Phase 4: Price and Specific Goals

Bidders who comply with the requirements of this bid will be evaluated according to the preference point

scoring system as determined in the Preferential Procurement Regulations, 2022 pertaining to the Preferential

Procurement Policy Framework Act, Act No .

Points for this RFQ shall be awarded for:

(a) Price; and

(b) Specific Goals (Refer to Annexure F: Preference Points Claim Form).

The maximum points for this bid are allocated as follows:

POINTS

PRICE 80

SPECIFIC GOALS (Refer to Annexure F: Preference Points Claim 20

Form)

Total points for Price and Specific Goals 100

Subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act, 2000 (Act no ), the

RFQ will be awarded to the bidder scoring the highest points.

6 DUE DILIGENCE

Public Document: Document Template Reference: CFO-SCM-TEMP-002

of 8

Docusign Envelope ID: D10C4FED-B66A-40FA-A899-04D7BEB0A817

Template: RFQ Terms of Reference for services

– Annexure H

The South African Weather Service reserves the right to conduct supplier due diligence prior to final award

or at any time during the contract period. This may include site visits, reference checks and requests for

additional information.

7 SPECIAL CONDITIONS OF CONTRACT

This bid and all contract emanating there from will be subject to the General Conditions of Contract (GCC)

issued in accordance with Chapter 16A of the Treasury Regulations published in terms of the Public Finance

Management Act, 1999 (Act ). The Special Conditions are supplement to that of the General

Conditions of Contract. Where, however the Special Conditions of Contract are in conflict with the General

Conditions of Contract, the Special Conditions of the Contract prevail.

SAWS reserve the right to exclude bidders who fail to comply with any of the Special Conditions of Contract

as stated below.

7.1 Address where services are required.

The successful bidder will be required to render the services at the following address:

South African Weather Service

1 Main Road, ARC Premises

Irene

Public Document: Document Template Reference: CFO-SCM-TEMP-002

of 8

No specific requirements found

B-BBEE Minimum Level: 1