Panel of attorneys for legal services - lejweleputswa district municipality (3-Year contract)

• Closing Date: 30 April 2026.
• Closing Time: 12:00 pm (noon).
• Validity period for submission: 90 days from the closing date.
• Where a compulsory briefing session is required, bidders must attend and arrive on time. Late arrivals will not be allowed to sign the attendance register and will be deemed absent. Bids from bidders who did not attend a compulsory briefing will not be considered.

• For technical enquiries: Mr. M Mokhati, email: [email protected].
• For SCM (supply chain management) enquiries: Mr. M Macholo, email: [email protected].
• General telephone: (057) 108-5000.
• Fax: (057) 353 3382.
• General email: [email protected].
• Physical address for submission: Lejweleputswa District Municipality, Cnr. Jan Hofmeyer & Tempest Road, Welkom, 9460.
• Postal address for submission: PO Box 2163, Welkom, 9460.

• Submit your tender in a sealed envelope clearly marked with the tender number and description.
• Place the envelope in the tender box at Lejweleputswa District Municipality, Cnr. Jan Hofmeyer & Tempest Road, Welkom, 9460, or post to PO Box 2163, Welkom, 9460.
• Submissions are accepted between 07:30 and 16:30, Monday to Friday, prior to the closing date.
• The closing date is 30 April 2026 at 12:00 pm. Late submissions will not be considered.
• You must submit the following mandatory returnable documents: MBD1, MBD4, MBD6.1, MBD8, and MBD9. Failure to submit these will lead to disqualification.
• All tender documents must be the official forms, not retyped. Only original signed documents are accepted.
• Bids must be written by hand in black ink or electronically/mechanically. No correction fluid is allowed on the pricing schedule; alterations must be crossed out and initialed/signed.
• Each page of the bid document must be initialed by the bidder.
• Faxed or emailed tenders will not be accepted.
• Bids with missing pages or incomplete required attachments will not be accepted.
• Tenders deposited in the incorrect tender box or delivered elsewhere will not be considered.
• No proposals will be considered from persons in the service of the state.

Name of Company: _____________________________________________________ Company Registration Number: ___________________________________________ Company Address: _____________________________________________________ Central Supplier Database (CSD) No: _______________________________________ CONTACT PERSON: TEL NO: CELL NO: FAX NO: EMAIL:

• Bids will be evaluated based on: relevant specifications and technical proposals, value for money, capability and ability to execute the contract, compliance with Lejweleputswa SCM Policy, PPPFA and other relevant legislation, and supporting documents.
• The Council reserves the right to accept any bid or part thereof and is not bound to accept the lowest bid.
• No bids will be considered from: persons in the service of the state, suppliers not registered on the Central Supplier Database, suppliers not tax compliant, or suppliers who have not initialed and signed the tender document.
• The bid is subject to the Preferential Procurement Policy Framework Act and Regulations, 2022. Points are awarded for price and specific goals (B-BBEE and locality).
• Specific goals: Enterprise/Locality (10 points max) based on business location within Lejweleputswa District Municipality (10 points), Free State province (5 points), or outside Free State (3 points). B-BBEE status (10 points max) based on contributor level (Level 1: 10 points, Level 2: 8 points, Level 3: 6 points, Level 4: 5 points, Level 5: 4 points, Level 6: 3 points, Level 7: 2 points, Level 8: 1 points).

• The tender is for the appointment of a panel of attorneys to provide professional legal services to Lejweleputswa District Municipality on an as-and-when-required basis for a period of 3 years.
• Once appointed to the panel, instructions and appointments to service providers will be undertaken on a rotation basis within each category of legal services.
• The scope covers general legal services as required by the municipality.
• Bidders must provide shareholding details (percentage of shares owned by each person/entity) and may attach a shareholding certificate if needed.

• Submit a valid SARS Tax Clearance Certificate and the tax compliance status PIN.
• Bidders must ensure their company's tax status remains compliant at all times.
• The National Treasury Central Supplier Database (CSD) Summary report must be submitted.
• VAT considerations: If your annual taxable supplies exceed R1 million, you must be registered for VAT. Non-VAT vendors must include VAT in their pricing if the contract would push their turnover above R1 million, and must register for VAT within 21 working days of contract award.
• For panel appointments, non-VAT vendors do not have to include VAT in bid prices unless the successful contract would take annual turnover above R1 million, in which case VAT must be included and immediate registration with SARS is required upon award.
• The tenderer must submit a Municipal Billing Clearance Certificate or municipal rates statement (not in arrears for more than 90 days) as part of the locality claim.
• Pricing must be submitted on the official forms, handwritten in black ink or electronically/mechanically. No correction fluid is allowed on the pricing schedule; alterations must be crossed out and initialed/signed.

• Mandatory documents: MBD1, MBD4, MBD6.1, MBD8, and MBD9 must be completed and submitted. Non-compliance leads to disqualification.
• Tax Compliance: Submit a valid SARS Tax Clearance Certificate and tax compliance status PIN. Bidders must be tax compliant.
• Central Supplier Database (CSD): Submit your CSD number and the CSD Summary report. Bidders must be registered on the CSD.
• B-BBEE: Submit a valid B-BBEE status level verification certificate (SANAS accredited) or a sworn affidavit on the DTI format to claim preference points.
• Municipal Compliance: Submit a Municipal Billing Clearance Certificate or rates statement (not in arrears for more than 90 days). If renting, provide a lease agreement and the owner's up-to-date municipal statement.
• No bids will be considered from persons in the service of the state, suppliers not registered on the CSD, suppliers not tax compliant, or suppliers who have not initialed and signed the tender document.
• The tender is subject to the General Conditions of Contract and any Special Conditions of Contract.
• The contractor must indemnify Lejweleputswa District Municipality against liabilities arising from non-compliance with laws, nuisance, loss/damage, death/injury, intellectual property infringement, and environmental contraventions.
• The contractor must consent to the municipality's POPI Act policy for processing personal information for reporting, tax verification, and database purposes.

• B-BBEE preference points: Submit a valid B-BBEE status level verification certificate (SANAS accredited) or a sworn affidavit on the DTI format.
• Points are awarded based on B-BBEE contributor level: Level 1 (10 points), Level 2 (8 points), Level 3 (6 points), Level 4 (5 points), Level 5 (4 points), Level 6 (3 points), Level 7 (2 points), Level 8 (1 points).

• The contractor must indemnify and hold harmless Lejweleputswa District Municipality against liabilities arising from: non-compliance with laws, public or private nuisance, loss/damage to contractor equipment, death/injury/sickness of employees or third parties, loss/damage to third-party property, infringement of intellectual property, and environmental legislation contraventions.
• The contractor agrees to the municipality's POPI (Protection of Personal Information Act) policy for processing personal information for purposes like reporting to Treasury, tax compliance verification, and database registration.
• The contractor certifies that all information and preference points claimed are true and correct. Fraudulent claims can lead to disqualification, contract cancellation, recovery of damages, restriction from doing business with the state for up to 10 years, and criminal prosecution.
• The contractor must complete and submit MBD 9 (Certificate of Independent Bid Determination) declaring the bid was arrived at independently without collusion.
• VAT registration rules apply: if annual taxable supplies exceed R1 million, registration is required. Non-VAT vendors must include VAT in pricing if the contract would push turnover above R1 million and register within 21 working days of award. For panels, non-VAT vendors do not include VAT unless the contract would exceed R1 million annually, then VAT must be included and immediate registration is required upon award.

• This bid is subject to the Special Conditions of Contract and General Conditions of Contract.

• Submit a valid SARS Tax Clearance Certificate and tax compliance status PIN.
• Submit the National Treasury Central Supplier Database (CSD) Summary report.
• Tender validity period is 90 days from the closing date.
• Tenders deposited in the incorrect tender box or delivered elsewhere will not be considered.
• No proposals from persons in the service of the state.
• No faxed or emailed tenders; only original signed documents on official forms are accepted.
• Bids must be written by hand in black ink or electronically/mechanically; no correction fluid allowed on pricing schedule.
• Bids with missing pages or incomplete attachments will not be accepted.
• Submit a Municipal Billing Clearance Certificate or rates statement (not in arrears for more than 90 days) for locality claim.

• General contact: Cnr. Jan Hofmeyer & Tempest Road, P.O. Box 2163, Welkom, 9460. Tel: (057) 108-5000, Fax: (057) 353 3382, Email: [email protected].
• Technical enquiries: Mr. M Mokhati, email: [email protected].
• SCM enquiries: Mr. M Macholo, email: [email protected].