5-Year end-to-end total rewards and advisory services for sasria

Release of RFP: 11 June 2026. Last day of enquiries: 01 July 2026. Responses to enquiries: 03 July 2026. Closing date for submission of proposals: 07 July 2026 at 12h00. Proposals must remain valid for 150 days after the closing date. Sasria reserves the right to amend any date; changes will be communicated via the Tender Portal.

For queries and clarifications, use the Sasria Online Tender Portal (https://procurement.sasria.co.za/) under the Queries section. For portal registration assistance, email [email protected]. Sasria’s physical address: 36 Fricker Road, Illovo, Sandton, Johannesburg. Postal address: P.O. Box 653367, Benmore, 2010. Fax: (011) 447 8624.

Submission must be done electronically via the Sasria Online Tender Portal (https://procurement.sasria.co.za/). Hand-delivered, posted, emailed, or faxed proposals will NOT be accepted. Bidders must register on the portal before the closing date and time to submit proposals. All four (4) Schedules must be completed and submitted. Maximum file size per document is 4MB, and each Schedule is limited to 30MB. Bidders are responsible for ensuring timely submission and mitigating technical challenges. Failure to submit via the portal or missing any required Schedule will result in disqualification. Queries and clarifications must be submitted via the Queries section on the portal.

Evaluation occurs in three stages: Level 1 (Governance Verification), Level 2 (Technical Evaluation), and Level 3 (Preference Points System). Level 1 checks compliance with mandatory requirements: CSD registration (tax compliance), valid B-BBEE certificate or affidavit (EMEs/QSEs with 51%+ black ownership may use affidavits), completed Standard Bidding Documents (SBD 1, SBD 4, SBD 6.1), signed Confidentiality Agreement (Annexure A), and submission of all 4 Schedules. Failure in Level 1 leads to disqualification. Level 2 (Technical Evaluation) requires a minimum score of 70 points to proceed. Criteria: Team Experience (30 points, based on years of relevant experience per key personnel), Proposed Methodology (30 points, based on completeness of implementation plan addressing 7 key areas), and Company Experience (40 points, based on number of reference letters for similar work in the past 5 years). Level 3 allocates points as follows: Price (80/90 points) and Specific Goals (20/10 points). Specific Goals: EME/QSE (51%+ black-owned) = 15 points (affidavit or certificate), Generic Enterprise = 10 points (certificate), Generic Enterprise with subcontracting (20%+ to black-owned EME/QSE) = 15 points (certificate + subcontracting agreement), Additional 5 points if tenderer is 51%+ black-owned. Total possible points: 100.

Scope of work includes end-to-end Total Rewards and Advisory Services for a 5-year period. Key deliverables: Salary and Benefits Benchmarking (comprehensive market and niche benchmarking, total remuneration package assessment), Pay Mix and Structure Design (optimal pay mix, salary bands, grading frameworks), Job Profiling and Grading (review/update job profiles, formal job evaluation), Reward Philosophy, Policies, and Procedures (align with best practice and strategic objectives), Market Insights and Reward Trends (market intelligence, emerging trends), Incentive Structure Optimisation (review short-term incentives, bonus frameworks), Executive and Specialised Remuneration (advisory and benchmarking for executive roles), Pay Equity and Compliance (equity analysis, compliance with labour legislation, Employment Equity, Equal Pay principles), Ongoing Advisory and Strategic Support (continuous guidance, market/regulatory changes, organisational growth), Implementation and Change Support (implementation roadmap, change management, HR/payroll/performance system integration). The solution must align with Sasria’s 9-level Paterson grading system, organisational strategy, labour legislation, and industry best practice.

Bidder must provide a detailed methodology/approach for delivering the scope of work, demonstrating how deliverables will be achieved. Required elements: Total Rewards strategy document, Job grading and evaluation outcomes, Market benchmark reports, Revised pay scales and bands, Pay equity analysis and compliance report, Implementation and change management plan, Executive presentation. Points allocated based on completeness: all 7 areas (30 points), 5-6 areas (24 points), 3-4 areas (21 points), 2 areas (9 points), less than 2 areas (0 points).

Bidder’s proposed team must have relevant skills/experience in end-to-end Total Rewards services. Requirements: Minimum 3 team members, with clear disciplines/specialties (e.g., Total Rewards consulting, benchmarking, evaluation/grading, labour law, tax regulation, implementation). Submit detailed CVs highlighting years of relevant experience. Points allocated per key personnel: 8+ years (30 points), 6-7 years (24 points), 4-5 years (21 points), 2-3 years (9 points), <1 year (0 points). Company must demonstrate relevant experience in end-to-end Total Rewards services with reference letters on company letterheads for similar work done in the past 5 years. Points: 5+ letters (40 points), 3-4 letters (28 points), 1-2 letters (12 points), no letters (0 points).

Bidder must quote for services based on a structured pricing table. Required line items: Total Rewards documents, Job grading and evaluation outcomes, Market benchmark reports, Revised pay scales and Total Rewards bands costing, Pay equity analysis and compliance report, Implementation and change management plan, Executive presentation. Each item must include: Number of Hours/Days, Rate per Hour/Day, Total Cost. Total bid price (VAT-exclusive) must be declared in the Price Declaration Form. Pricing must cover all activities in the scope of work with no additional costs to Sasria. Bid validity period: 150 days from submission date. Bidders must confirm if rates comply with National Treasury Instruction /2025: Cost Containment Measures.

Pricing must be VAT-exclusive and quoted in ZAR. Bidders must provide a detailed price proposal covering all costs associated with the bid. Pricing model requires quoting for services based on a table including: Total Rewards documents, Job grading and evaluation outcomes, Market benchmark reports, Revised pay scales and Total Rewards bands costing, Pay equity analysis and compliance report, Implementation and change management plan, Executive presentation. Total bid price must be declared in the Price Declaration Form. Payments are linked to specified deliverables after approval by Sasria. Bidders must indicate if rates comply with National Treasury Instruction /2025: Cost Containment Measures. Proposals must remain valid for 150 days from the closing date. All proposal costs are borne by the bidder.

Mandatory compliance requirements: Registered with CSD (tax compliance). Valid B-BBEE certificate or sworn affidavit (EMEs with turnover < R10M or QSEs with 51%+ black ownership may use affidavits). Completed Standard Bidding Documents: SBD 1 (Invitation to Bid), SBD 4 (Disclosure and Declaration), SBD 6.1 (Preferential Points Claim Form). Signed Confidentiality and Non-Disclosure Agreement (Annexure A). For consortiums/JVs: valid consolidated B-BBEE certificate or affidavit + signed agreement. For Prime Contractor with subcontractors: Prime and Subcontractor B-BBEE certificates/affidavits + signed subcontracting agreement. Failure to submit any required document may lead to immediate disqualification. Additional: Bidders must not appear on National Treasury’s restricted/debarred suppliers list, must not be prohibited from doing business with the State, and must adhere to ethical standards (no bribery, collusion, or fraudulent acts).

Contract duration: 5 years, starting immediately after contract signing. Dispute resolution: negotiation → mediation (AFSA rules) → arbitration (expedited, Sandton, AFSA rules). Governing law: Republic of South Africa. Either party may terminate with written notice upon completion of the Disclosing Purpose or material breach. Confidentiality obligations continue post-termination. Assignments, cessions, or delegations require prior written consent. No waiver of rights for subsequent breaches. Severability applies if any term is invalid. Domicilium: Sasria at 36 Fricker Road, Illovo, Sandton, Johannesburg or P.O. Box 653367, Benmore, 2010. Notices must be in writing and delivered between 09h00-16h00 on business days. Data security and POPIA compliance required: Recipient must safeguard confidential information, report cybercrimes, and comply with POPIA conditions for lawful processing of personal information.

Evaluation is conducted in three stages: Level 1 (Governance Verification), Level 2 (Technical Evaluation), and Level 3 (Preference Points System). Level 1 checks mandatory compliance (CSD, B-BBEE, SBDs, Confidentiality Agreement, all Schedules). Level 2 evaluates technical criteria: Team Experience (30 points, based on years of relevant experience), Proposed Methodology (30 points, based on completeness of implementation plan), and Company Experience (40 points, based on reference letters). Minimum 70 points required to proceed to Level 3. Level 3 allocates 80/90 points for Price and 20/10 points for Specific Goals (B-BBEE status, black ownership, subcontracting).