The south african revenue service (SARS) invites proposals for a turn-key solution to lease and fit out two office spaces in gqeberha: a 1,000–1,150 m² retail service centre and a 3,500–4,200 m² corporate office, both over a 9-year-11-month period. The tender targets landlords or property owners capable of delivering compliant, modern spaces with full professional design, engineering, and gbcsa 5-star fit-outs.
Key Requirements
Submit separate bids for Building 1 (Service Centre) and Building 2 (Corporate Office) if applying for both; no shared information allowed. - Proposed premises must be within yellow-shaded areas on the provided locality map and meet SAPOA area, Grade A, and parking requirements. - Mandatory documents: Title Deed/Mandate Agreement, Occupation Certificate, SAPOA schedule, CAD drawings (*.DWG), and professional team CVs with valid registrations (SACAP, ECSA, SACQSP, GBCSA). - Pass Gate 0 (CSD registration, SBD forms), Gate 1 (mandatory criteria), and Gate 2 (75/100 technical score) to advance to pricing (Gate 3). - Turn-key scope includes full fit-out to SARS CI standards, GBCSA 5-star rating, water/generator/BMS systems, and furniture via SARS panel. - Hardcopy (A4 lever-arch file) + electronic (USB) submissions due by 18 June 2026 at 11:00 SAST to SARS Tender Office, Pretoria. - Bidders must confirm 2–3 day water security, SSEG (solar/wind) for 6-hour coverage, and generator provisions (standby for Retail, prime for Office).
Appointment of a service provider for a turn-key solution to provide SARS with office space in gqeberha for leasing and fitout over a period of nine (9) years and eleven (11) months
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Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
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Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The South African Revenue Service (SARS) invites tenders for a turn-key solution to provide office space in Gqeberha (Port Elizabeth) for leasing and fit-out over a period of nine years and eleven months. The tender covers two buildings: (1) a SARS Service Centre (retail space) and (2) a SARS Corporate Office (commercial space). Bidders may submit proposals for one or both buildings, with separate submissions required for each. The solution must include leasing, full turn-key fit-out (excluding IT and security), compliance with GBCSA Interiors 5-star rating, and adherence to SARS corporate identity standards. The process follows a two-stage evaluation: Stage 1 (technical and mandatory criteria) and Stage 2 (pricing and B-BBEE/specific goals).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Appointment of a Service Provider for the Procurement of END-USER COMPUTING (EUC) Devices to Support ICT Operations over a Three (3) Year Period on AN AD-HOC Basis
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Bid-ready summary
Tender seeks a turn‑key solution to provide SARS with office space in Gqeberha through leasing and fit‑out for a period of 9 years + 11 months.
Two premises are required: a public‑facing Service Centre (Retail) and a back‑office Corporate Office (Commercial).
Bidders may submit for one or both premises, but must submit a separate, fully completed bid package for each building; information cannot be shared between the two bids.
The scope includes lease of the premises, full professional design and engineering, fit‑out to SARS Corporate Identity standards, and achievement of a GBCSA Interiors 5‑star rating.
The landlord is responsible for all approvals, certifications and ongoing maintenance to meet the required standards.
Excludes SARS IT and Security systems, which will be contracted separately by SARS.
Important Dates
Source: 1. RFP38-2025 Tender Pack.zip (RFP)
RFP advertised and documents available for download: 14 May 2026.
Virtual (non‑compulsory) briefing session: 22 May 2026 at 11:00 hrs (Microsoft Teams link provided).
Written questions accepted: 14 May 2026 – 5 June 2026.
SARS answers to questions: 15 May 2026 – 12 June 2026 (published on e‑Tender portal and SARS website).
Closing date and time for bid submission: 18 June 2026 at 11:00 hrs (SAST).
Bid validity period: 180 calendar days from the closing date (subject to extension with bidder’s consent).
Contact Information
Source: 1. RFP38-2025 Tender Pack.zip (RFP)
Technical and general enquiries: [email protected] (official SARS Procurement Tender Office email). All communications must reference RFP 38‑2025.
Physical submission address: SARS Procurement Tender Office, Lehae La SARS, 299 Bronkhorst Street, Nieuw Muckleneuk, Brooklyn, Pretoria 0181 (tender box at main entrance).
No other communication channels are authorised; contacting SARS staff or third parties outside the official email may lead to disqualification.
Submission Guidelines
Source: 1. RFP38-2025 Tender Pack.zip (RFP)
Submit ONE hard‑copy and ONE electronic copy of the bid. Hard‑copy must be an A4 ring‑bound lever‑arch file; electronic copy must be a USB memory stick containing a complete copy of the hard‑copy.
Envelope must be clearly labelled with: bidder name and address, bid number (RFP 38‑2025) and closing date.
Deliver to SARS Procurement Tender Office, Lehae La SARS, 299 Bronkhorst Street, Nieuw Muckleneuk, Brooklyn, Pretoria 0181 – either deposit in the tender box at the main entrance or send by courier.
Late submissions will NOT be accepted under any circumstances.
Separate the documentation into two folders: Folder 1 – Technical information; Folder 2 – Pricing information.
All documents must be in English.
If bidding for both the Service Centre and the Corporate Office, submit a separate, fully completed bid package for each building; no information may be shared between the two bids.
Required returnables (to be included in the submission): all SBD forms, Supplier Cost and Risk Assessment Questionnaire, Oath of Secrecy, professional team CVs, contractor CVs, CAD drawings, photographs, high‑level project plan, Occupation Certificate, Title Deed or Mandate Agreement with recent deed search, SAPOA area schedule, and any infrastructure confirmation documents.
Evaluation Criteria
Source: 1. RFP38-2025 Tender Pack.zip (RFP)
Pre‑qualification (Gate 0):
Must be registered on the Central Supplier Database (CSD) and provide the CSD Master Registration Number.
Submit all mandatory SBD forms (Invitation to Bid, Bidder’s Disclosure, Oath of Secrecy, Supplier Cost & Risk Questionnaire).
Provide proof of CSD registration, valid General Conditions of Contract, and required certificates.
Failure to meet any pre‑qualification document may result in a 7‑day grace period to remedy; otherwise disqualification.
Mandatory evaluation (Gate 1):
Proposed premises must be located within the yellow‑shaded areas on the locality map.
Submit valid Title Deed or Mandate Agreement with recent deed search.
Provide Occupation Certificate for the overall development (not just the leased area).
Supply SAPOA area schedule signed by architect or centre management.
Provide CAD drawings (*.DWG or *.DXF) of the proposed lease area.
Pass on‑site Security & Risk assessment (mitigation at bidder’s cost if required).
SARS Space Planners must confirm that the layout/shape meets workflow requirements.
Technical evaluation (Gate 2):
Minimum score of 75 / 100 points required to progress to Stage 2 (price and B‑B‑BEE evaluation).
Professional team must include registered members (SACAP/IID for architects/interior designers, ECSA for engineers, SACQSP for quantity surveyors, GBCSA Interiors accreditation).
Contractor must demonstrate at least five (5) Tenant Installation (TI) fit‑out projects.
Company profile must show at least ten (10) years of leasing experience for full points.
Financial evaluation (Gate 3 – Price & B‑B‑BEE):
Price carries 80 % of the total score; specific B‑B‑BEE goals carry 20 %.
Only bidders who meet the technical threshold will be invited to submit priced proposals and the B‑B‑BEE specific‑goals form (SBD 6.1).
Preference points will be applied in accordance with the Preferential Procurement Policy Framework Act.
Disqualification triggers:
Late submission, incomplete or incorrectly formatted bid, failure to meet any pre‑qualification or mandatory requirement, or failure to achieve the technical minimum score.
Technical Specifications
Source: 1. RFP38-2025 Tender Pack.zip (RFP)
Objective: Provide a turn‑key solution for two SARS premises in Gqeberha – a public‑facing Service Centre (Retail) and a back‑office Corporate Office (Commercial) – for a lease term of 9 years + 11 months.
Building 1 – Service Centre (Retail):
Usable area 1 000 m² (GLA 1 000‑1 150 m²), Grade A, ground‑floor retail space in a modern shopping centre/mall.
Must have public bathrooms, ≥40 dedicated parking bays for SARS vehicles, and nearby public parking.
Location within 0.5 km of public transport, visible from major routes, and within the yellow‑shaded locality map.
Building 2 – Corporate Office (Commercial):
Usable area 3 500 m² (GLA 3 500‑4 200 m²), Grade A, located in a corporate park or upper floors of a retail complex.
Minimum 250 parking bays (150 covered, 100 open) and within 1 km of public transport and retail amenities.
Same locality‑map restriction as Building 1.
Turn‑key scope (landlord responsibility):
Full professional design and engineering, including CAD drawings, concept space planning, and all required council approvals (SANS 10400, fire, signage, etc.).
Fit‑out to SARS Corporate Identity standards, targeting GBCSA Interiors 5‑star rating (4‑star acceptable if 5‑star not feasible).
Furniture supplied via the SARS Furniture Panel.
Water security solution (2‑3 days supply), SSEG (solar/wind) for up to 6 hours, standby generator for Retail and prime generator for Office, and a Building Management System (BMS) integrated with HVAC, lighting and fire systems.
LED lighting (4000‑4500 K) with BMS control, acoustic management, and compliance with SANS 10400 and all relevant bylaws.
Exclusions: SARS IT and SARS Security systems are not part of the landlord’s scope.
Mandatory deliverables for evaluation:
Valid Title Deed or Mandate Agreement with recent deed search.
Occupation Certificate for the overall development.
SAPOA area schedule signed by architect/centre management.
CAD drawings (*.DWG or *.DXF) showing proposed lease area.
Photographs of the premises, site‑plan, and map showing public transport and parking access.
High‑level project plan covering design, approvals, construction, fit‑out, and hand‑over milestones.
Beneficial occupation period before opening: 3 months for the Retail Service Centre and 6 months for the Corporate Office (to allow design development, fit‑out and SARS IT/Security installation).
Financial Requirements
Source: 1. RFP38-2025 Tender Pack.zip (RFP)
Pricing proposals are only invited after a bidder passes Stage 1 (pre‑qualification, mandatory and technical evaluation).
Bidders must submit a complete, priced bid (Folder 2) together with the technical bid (Folder 1).
SARS will not fund any costs incurred by bidders in preparing or submitting the bid.
SARS will only contribute financially to SARS‑specific elements of the fit‑out; all other costs (lease rates, generator fuel, maintenance, etc.) are the bidder’s responsibility and must be reflected in the price submission.
Financial risk analysis will be performed on shortlisted bidders in Stage 2 to assess capability to deliver the project.
No specific bond or guarantee is mentioned in the extracted text; bidders should follow the standard SARS SBD requirements for any required security.
Compliance Requirements
Source: 1. RFP38-2025 Tender Pack.zip (RFP)
Central Supplier Database (CSD) registration is mandatory; include the CSD Master Registration Number in the submission.
Provide a valid Tax Compliance Status (TCS) PIN or certificate.
B‑B‑BEE: Submit the specific‑goals form (SBD 6.1) when invited; B‑B‑BEE status will be scored (20 % of total evaluation).
Professional registrations required for the proposed team:
Architects/Interior Designers – SACAP or IID registration.
Mechanical, Electrical and Fire Engineers – ECSA registration.
Quantity Surveyor – SACQSP registration.
GBCSA Interiors accredited specialist – lead for the 5‑star interior rating.
CIDB registration is required for the specialist Tenant Installation fit‑out contractor.
Joint ventures/consortia must submit a joint‑venture/consortium agreement and each member must complete SBD 4 and provide CSD registration; all members are jointly and severally liable.
Sub‑contracting arrangements require prior SARS approval and disclosure of subcontractor name, percentage of contract, B‑B‑BEE level and EME/QSE status.
Exclusion lists: bidders must not be on the Register for Tender Defaulters, the List of Restricted Suppliers, or have directors/trustees/shareholders employed by the State (unless disclosed).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Website
www.sars.gov.za/
Address
4 Rissik St, Marshalltown, Johannesburg, 2000, South Africa
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eTenders.gov.za
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13 Jun 2026
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
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