Off-site storage facility management for backup tape cartridges (24 months)

The tender is for income-generating contracts. The tenderer must provide a written offer in the form determined by the organ of state in response to the invitation. The tender must include all applicable taxes less all unconditional discounts. The tenderer must indicate how they claim points for each preference point system.

Submit the completed tender documents to the address and by the closing date and time stated in the tender. The submission must include all required forms and documents; failure to do so may result in disqualification. Returnable forms include the Preference Points Claim Form (SBD 6.1) and any other forms specified in the tender documents. Documents with certification stamps older than 6 months are invalid and will result in forfeiture of specific goal points.

The tender will be evaluated using the 80/20 preference point system, where a maximum of 80 points is allocated for price and 20 points for specific goals. The specific goals and maximum points are: Black ownership (10 points), Woman ownership (5 points), Youth ownership (3 points), and Disability ownership (2 points). Points for equity ownership by Black, Woman, Youth, and Disability are calculated using the formula provided in the tender. The tenderer must indicate how they claim points for each specific goal. The lowest acceptable tender will be used to determine the applicable preference point system. Fraudulent claims may result in disqualification, recovery of costs, cancellation of contract, and restriction from future tenders.

The tender is for income-generating contracts. The tenderer must comply with the specifications as set out in the bid documents. The tenderer must indicate how they claim points for each preference point system, including the percentage ownership in equity and the number of points claimed. The tenderer must provide documentary proof to support any claims for specific goals.

CSD report to show substantiate percentage ownership equity

Points Allocation: 3 points

B-BBEE Details: th Africa, ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

www.statssa.gov.za, [email protected], Tel +27 12 310 8911

Annexure d

Preference points claim form

Standard bidding document (sbd6.1)

Sbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a

claim form for preference points for specific Goal(s).

Nb: before completing this form, tenders must study the general conditions,

Definitions and directives applicable in respect of specific goals, as

Prescribed in the preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable

taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable

taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

b) The lowest acceptable tender will be used to determine the accurate system once tenders are

received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

awarded for:

(a) Price; and

(b) Specific Goal(s)

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goal(s) 20

TOTAL points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to

claim points for specific goals with the tender, will be interpreted to mean that preference

The tender uses the 80/20 preference point system. Points are allocated: 80 for price, 20 for specific goals (Black ownership 10 points, Woman ownership 5 points, Youth ownership 3 points, Disability 2 points). Points for specific goals are calculated based on percentage ownership by active directors/members. Proof required: certified ID, company registration, CSD report for race/women/youth; medical certificate from HPCSA-registered practitioner for disability. CIPC/ID documents older than 6 months are invalid and result in forfeiture of specific goal points.

3.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 the contractor may be required to furnish documentary proof to the satisfaction of the

organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any other

remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years,

after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

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Signature(s) of tenderer(s)

Surname and name: ...........................................................................................................

Date: ........./........./.................

Address: ............................................................................................................

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(a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies;

(b) “tender” means a written offer in the form determined by an organ of state in response to an

invitation to provide goods or services through price quotations, competitive bidding process or any

other method envisaged in legislation;

(c) “disability” means, in respect of a person, a permanent impairment of a physical, intellectual, or

sensory function, which results in restricted, or lack of, ability to perform an activity in the manner, or

within the range, considered normal for a human being.

(d) “Functionality” means the ability of a bid to provide goods or services in accordance with

specifications as set out in the bid documents.

(e) “Price” means an amount of money tendered for goods or services, and includes all

applicable taxes less all unconditional discounts;

(f) “rand value” has the same meaning as contemplated in the Preferential Procurement Regulations,

2022;

(g) “Youth” means persons between the ages of 14 and 35 in terms of the National Youth

Development Agency Act, 2008. For the purpose of this bid the date to be used for determination of

age will be the closing date of the bid and in a case where the closing date of a bid has been

extended, the original (first) closing date shall be used for the purpose of determining age.

(h) “Tender for income-generating contracts” means a written offer in the form determined by an

organ of state in response to an invitation for the origination of income-generating contracts through

any method envisaged in legislation that will result in a legal agreement between the organ of state

and a third party that produces revenue for the organ of state, and includes, but is not limited to,

leasing and disposal of assets and concession contracts, excluding direct sales and disposal of

assets through public auctions; and

(i) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

The tender will be evaluated using the 80/20 preference point system. A maximum of 80 points is allocated for price, and 20 points for specific goals. The specific goals and points are: Black ownership (10 points), Woman ownership (5 points), Youth ownership (3 points), and Disability ownership (2 points). Points for equity ownership are calculated using the formula provided. The tenderer must indicate how they claim points for each specific goal.

The tender is for off-site storage of tape cartridges. The service involves secure storage of tape cartridges at an off-site location. No further scope details were recovered.

Closing date: 17 September 2026. Closing time: as stated in the bid document (not recovered). No briefing or site visit mentioned.

Submit bids by email to the address provided in the bid document. Bids must be on the official forms (not re-typed) and delivered by the closing time. Late bids will not be considered. The successful bidder must complete and sign SBD 7 (Contract Form). Each consortium/JV/subcontractor party must submit a separate TCS PIN or CSD number. Bidders must be tax compliant and provide a Tax Compliance Status PIN or CSD number. Bidders must not be persons in the service of the state, nor have directors who are such persons. Foreign suppliers must complete the questionnaire. Returnable forms include SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), and SBD 7 (Contract Form).

Bids are subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022. Preference points for B-BBEE are awarded only if a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) is submitted. Tax compliance is mandatory. Bidders must not be in the service of the state. Foreign suppliers must answer the questionnaire.

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

No specific requirements found

The tender is for off-site storage of tape cartridges for Statistics South Africa. The scope includes the storage, handling, and retrieval of tape cartridges as per the requirements of the procuring institution.

Closing date and time as stated in the tender invitation. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Bids must be submitted in the manner and to the address specified in the invitation. All returnable documents must be completed, signed and submitted with the bid. Required forms include the bidder's disclosure declaration (SBD 4), which requires disclosure of any state employment or relationships with state employees, and certification of independent bid determination and no collusion. Bids from bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified. Bids must be received by the closing date and time; late bids will not be accepted.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must disclose any directors, trustees, shareholders, members, or partners employed by the state, and any relationship with employees of the procuring institution. Bidders must certify independent bid determination and no collusion.

Any person (natural or juristic) may make an offer or offers in terms

Note: only firm prices will be accepted. Non-firm prices (including prices subject to rates of exchange variations) will not be considered

Closing date: 17 September 2026. Closing time: 16:00.

Closing date: 17 September. Closing time: 16:00. Bidders must complete the pricing schedule as per the table in Annexure B (SBD 3.1). All line-item prices must be exclusive of VAT, with the grand total price inclusive of VAT. Delivery costs must be included in the bid price for delivery at the prescribed destination. Bidders must indicate whether the offer is to specification (YES/NO), state any deviations, the period required for delivery, and the delivery basis (firm/not firm).

Only firm prices will be accepted. Non-firm prices (including prices subject to rates of exchange variations) will not be considered. Bidders must be registered as VAT vendors with SARS if charging VAT. The bid must remain valid for 30 days from the closing date.

The scope is off-site storage for tape cartridges for a period of 24 months. The detailed specification is attached to the tender document.

Pricing must be submitted on the SBD 3.1 pricing schedule (firm prices). All line-item prices must be exclusive of VAT, with the grand total inclusive of VAT. Delivery costs must be included in the bid price. The offer must remain valid for 30 days from the closing date.

Bidders must be registered as VAT vendors with SARS if they intend to charge VAT. No other specific compliance requirements are stated.