Provision of secure off-site storage facility for stats SA backup tape cartridges (24 months)

This tender is open to any natural or juristic person. Bidders must adhere to principles of transparency, accountability, impartiality, and ethics as outlined in the Constitution of South Africa and relevant legislation. Submission of a Declaration of Interest (SBD 4) is mandatory.

Submit the following returnable document: Bidder Disclosure Form (SBD 4) with a fully completed Declaration of Interest. Disqualification risks: bidder or any connected person is listed in the Register for Tender Defaulters or the List of Restricted Suppliers; the declaration is false or incomplete; evidence of collusive bidding or communication with competitors regarding bid details (e.g., prices, specifications, or delivery terms).

Open to any natural or juristic person (e.g., companies, partnerships, joint ventures). Automatic disqualification if: bidder is listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Conflict of interest: bidders must disclose if they, their directors, trustees, shareholders, members, partners, or controlling persons are state employees, have relationships with procuring institution employees, or hold interests in competing enterprises. Legal compliance: must adhere to the Constitution of South Africa, Competition Act No. 89 of 1998, and Prevention and Combating of Corrupt Activities Act No. 12 of 2004.

Bidders must certify compliance with: principles of transparency, accountability, impartiality, and ethics as per the Constitution of South Africa. Mandatory disclosure of any state employment, relationships with procuring institution employees, or controlling interests in related enterprises. Prohibited actions: collusive bidding, prior consultation with competitors or officials (except for clarifications), and involvement in drafting specifications or terms of reference for this bid.

Request for Quotation for off-site storage of tape cartridges for a 24-month period. Service provider must adhere to the attached specifications.

Closing date: 22 May 2026. Closing time: 16:00. Quoted prices must remain valid (firm) for 24 months.

Contact person: Ofhani Raligidima. Telephone: 012 337 6373. Email: [email protected]. Fax: 086 554 5791. Organization: Statistics South Africa.

Submit quotations via email to [email protected] before 22 May 2026 at 16:00. Late submissions will not be accepted. Required documents: Quotation on company letterhead (include VAT number if registered), completed and signed SBD 4 (Declaration of Interest) form, certified copy of ID, original or certified copy of CIPC registration, and e-filing copy of valid Tax Clearance Certificate. Quotation must include: reference number, validity period, delivery period, CSD Master registration number (MAAA), and tax compliance status PIN. Failure to submit SBD 4 may result in disqualification. If unable to provide a quotation, submit written reasons to [email protected].

Evaluation uses an 80/20 scoring system: 80 points for price, 20 points for Specific Goals and Preferential Points. Specific Goals points: Black ownership (10 points; attach certified ID and CIPC/CSD report), Women ownership (5 points; attach certified ID and CIPC/CSD report), Disability (2 points; attach HPCSA medical certificate), Youth ownership (below 35 years; 3 points; attach certified ID and CIPC/CSD report). Disqualification risks: late submission, incomplete/unsigned SBD 4 form, missing mandatory documents, non-compliance with tax or CSD registration. Appointment is not necessarily based on the lowest quote.

Provide off-site storage for tape cartridges for a 24-month period. Detailed specifications are attached to the RFQ document.

Quotes must be detailed, specifying services and costs. Market-related prices will be negotiated with the preferred service provider. All quoted prices must be firm for 24 months. Prices dependent on exchange rates must factor in price escalations. No upfront payment; payment will be made within 30 days of receiving a valid invoice upon delivery of goods/services.

Must be registered on the Central Supplier Database (CSD). Valid Tax Clearance Certificate (e-filing copy) required. VAT registration number must be included on the quotation if applicable. Original or certified copy of CIPC registration and certified ID copies required. Proof of B-BBEE status and ownership equity (race, gender, disability, youth) required to claim Specific Goals points.