The south african bureau of standards (sabs) invites qualified service providers to submit quotations for a 36-month contract covering legal compliance audits, a legal register, and legal assistance call line and email services for all sabs sites across south africa. The contract is aimed at providers with expertise in health, safety, and environmental (hse) law, and requires practitioners to be based in gauteng.
Key Requirements
Submit your quotation via email to [email protected] by 14 July 2026 at 11:00 AM; no late submissions will be accepted.
Include mandatory documents: CSD registration report, valid B-BBEE certificate or sworn affidavit, SBD 4 Bidder's Disclosure Form, and SBD 6.1 Preference Points Claim Form.
Provide a valid COIDA Letter of Good Standing and a valid Good Standing Certificate from the Legal Practice Council for each practitioner.
The lead practitioner must be based in Gauteng (proof of address required) and have a minimum of 10 years' experience (CV and qualifications to be attached).
Provide at least three professional references not older than 12 months.
Your quotation must be on company letterhead, include a fixed price per month and total for 36 months (excluding VAT), and remain valid for 120 days.
The 80/20 preference point system applies (80 points for price, 20 points for specific goals); failure to submit proof for specific goals results in zero points.
Appoint a service provider for legal compliance audit, legal register and legal assistance call line and email services for all sabs sites, i.E., Groenkloof(pretoria), netfa (olifansfontein), secunda, richards bay, durban (ethekwini), gqeberha (port elizabeth), east london (kugompo city), and cape town for a period of 36 months.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The South African Bureau of Standards (SABS) invites bids for the appointment of a service provider to conduct Legal Compliance Audits, maintain a Legal Register, and provide Legal Assistance Call Line and Email Services across all SABS sites (8 locations) for a 36-month period. The scope includes annual compliance audits, quarterly legal register updates, annual training, and ad-hoc legal assistance.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 11 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The South African Bureau of Standards (SABS) invites bids for a 36-month service contract.
Services required: Legal Compliance Audit, Legal Register, and Legal Assistance call line/email services for all SABS sites nationwide.
The project aims to provide comprehensive, user-friendly legal assessment reports for internal compliance management, identifying potential legal exposures and providing practical recommendations.
Important Dates
Source: RFQ 202011 - HSE Legal Audit.pdf (RFQ)
Closing date and time for submissions: 14 July 2026 at 11:00 am.
No briefing sessions, site visits, or clarification deadlines are mentioned in the document.
References (40% weight): At least 3 professional references not older than 12 months.
Disqualification risks:
Failure to submit mandatory documents.
Canvassing or contacting SABS personnel outside the designated channel ([email protected]).
False declarations in SBD 4 (Bidder’s Disclosure Form).
Listing in Register for Tender Defaulters or Restricted Suppliers.
The 80/20 preference point system applies (price 80 points, specific goals 20 points).
Points for specific goals are claimed via the SBD 6.1 form and supported by a B-BBEE certificate/affidavit.
Failure to submit proof for specific goals means zero points are claimed.
Technical Specifications
Source: RFQ 202011 - HSE Legal Audit.pdf (RFQ)
Scope: Provide Legal Compliance Audit, Legal Register, and Legal Assistance call line/email services for all SABS sites for 36 months.
Sites covered: Groenkloof (Pretoria), NETFA (Olifantsfontein), Secunda, Richards Bay, Durban (eThekwini), Gqeberha (Port Elizabeth), East London (KuGompo City), and Cape Town.
Deliverables:
Annual Legal Compliance Audit Report per site (electronic PDF/hardcopy). Audit conducted physically at SABS Head Office, Groenkloof. Includes checklist and clearance meeting.
Quarterly online Health, Safety and Environmental (HSE) Legal Register.
Annual on-site HSE legal register training at SABS Groenkloof office.
As-and-when legal assistance call line and email services for HSE legal interpretation.
Legislation coverage includes, but is not limited to: NEMA, NEM:WA, NWA, NEM:AQA, OHSA, and associated regulations, standards, and municipal by-laws.
Mandatory service provider requirements:
A valid COIDA Letter of Good Standing from the Department of Labour.
A valid Good Standing Certificate from the Legal Practice Council for each practitioner.
The lead practitioner must be based in Gauteng Province (proof of address required).
The project aims to provide comprehensive, user-friendly legal assessment reports for internal compliance management, identifying potential legal exposures and providing practical recommendations.
Experience & Qualifications
Source: RFQ 202011 - HSE Legal Audit.pdf
The lead attorney or advocate must have a minimum of 10 years of experience. Submit CV and qualifications.
Provide at least three professional references not older than 12 months.
Quality Management
Source: RFQ 202011 - HSE Legal Audit.pdf
The legal compliance audit report will include an audit checklist to ensure systematic assessment of all applicable legislation.
The HSE legal register and training will include practical commentary on compliance obligations and findings.
Pricing Schedule
Source: RFQ 202011 - HSE Legal Audit.pdf
Provide a pricing summary with total monthly cost (excl. VAT) and total cost for 36 months (excl. VAT).
Quote must be all-inclusive of VAT, transport, and disbursements. Use a fixed price.
Quote regional site visits on an ad-hoc basis.
Financial Requirements
Source: RFQ 202011 - HSE Legal Audit.pdf (RFQ)
Provide a pricing summary showing:
Total cost per month (excluding VAT).
Total cost over the 36-month period (excluding VAT).
Your quotation must be all-inclusive of VAT, transportation costs (if applicable), and disbursements.
Quote a fixed price. If foreign currencies are involved, make provision for forward cover.
Regional physical site visits are to be quoted on an ad-hoc basis (as and when required).
No advance payment will be made. Payment is upon delivery of services as agreed.
Compliance Requirements
Source: RFQ 202011 - HSE Legal Audit.pdf (RFQ)
Mandatory documents to submit:
National Treasury Central Supplier Database (CSD) registration report.
A valid B-BBEE certificate or sworn affidavit.
SBD 4 Bidder's Disclosure Form.
SBD 6.1 Preference Points Claim Form.
Mandatory service provider compliance:
Valid COIDA Letter of Good Standing.
Valid Legal Practice Council Good Standing Certificate for each practitioner.
Practitioner based in Gauteng (proof of address).
Bidders must meet all mandatory requirements to proceed to functionality evaluation.
The 80/20 preferential procurement system applies, with points for specific goals (B-BBEE status).
A non-disclosure agreement will cover confidential information exchanged during the RFQ process.
SABS is not bound by any contractual terms included in the bidder's quotation.
No advance payment. Payment is made upon delivery of services as agreed.
SABS is not responsible for any bid preparation costs incurred by the bidder.
Bidders must complete the SBD 4 disclosure form, declaring any conflicts of interest, state employment, or relationships with SABS personnel.
Health & Safety
Source: RFQ 202011 - HSE Legal Audit.pdf
The scope of work heavily focuses on Health, Safety, and Environmental (HSE) legal compliance.
Key legislation includes the Occupational Health and Safety Act (OHSA) and all its associated regulations (e.g., General Safety Regulations, Hazardous Chemical Agents Regulations, Noise-Induced Hearing Loss Regulations).
The service provider must have a valid COIDA Letter of Good Standing.
Environmental
Source: RFQ 202011 - HSE Legal Audit.pdf
The scope includes comprehensive environmental legislation such as NEMA, NEM:WA, NWA, NEM:AQA, and associated regulations.
Environmental compliance areas covered include waste management, air quality, water use, biodiversity, and contaminated land.
Special Conditions
Source: RFQ 202011 - HSE Legal Audit.pdf (RFQ)
Do not contact any other SABS personnel; it may lead to disqualification. Canvassing will result in disqualification.
By submitting a quotation, you accept all terms and conditions in the RFQ document.
This RFQ does not commit SABS to any action; SABS reserves the right to reject any submission, not select any bidder, or discontinue the process.
No contract is formed by this RFQ or any communication during the process.
Your quotation must be valid for 120 days, extendable by SABS.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity. Relevant because this tender appears to involve legal services, records, administrative justice, access to information, or regulated advice.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Issuer-specific rules
These rules are linked to the type of public body issuing this tender.
1
Companies Act
Act 71 of 2008
medium
Relevant to governance and reporting obligations for state-owned companies and public entities.
Relevant because this tender appears to involve financial services, accounting, auditing, actuarial, or advisory work.
Sector-specific rules
These rules are linked to the work category, industry, or regulated service area.
1
Financial Intelligence Centre Act (FICA)
Act 38 of 2001
medium
Relevant to financial services, audit, accounting, KYC and anti-money-laundering obligations.
Relevant because this tender appears to involve financial services, accounting, auditing, actuarial, or advisory work.
1 Dr Lategan Rd, Groenkloof, Pretoria, 0027, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
30 Jul 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.