Supply and delivery of marketing material (ao frames, tent cards, ceiling hanging posters, till wobblers) – acsa tender 54119

Closing date: 16 September 2026 at 13:00.

Clarification deadline: 14 September 2026 at 12:00.

Briefing session: none (non-compulsory briefing N/A).

Site inspection: none.

Bidding procedure enquiries:

• Contact: Itumeleng Bosman, Buyer
• Email: [email protected]
• Telephone: not provided

Submission email: [email protected]

Bidders may not contact any ACSA employee other than the named contact. Queries must be submitted by the clarification deadline; responses will be shared with all invited bidders.

Submission channel: email only to [email protected]. Bids sent to any other address will not be considered. Use the same subject heading as the invitation. Break the submission into at least four attachments of 4 MB each; no other format is acceptable.

Returnable documents (all mandatory unless noted):

• SBD 3.3 (Pricing Schedule): completed and signed, priced exactly per the schedule.
• Declaration of Interest and Politically Exposed Persons form.
• SBD 4 (Bidder's Disclosure Form): discloses any state employment or connections.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE preference points.
• Confidentiality and Non-Disclosure Agreement.
• B-BBEE certificate and scorecard, or QSE/EME affidavit.
• Verifiable medical certificate for disability preference claims.
• Tax PIN (SARS TCS) or CSD number.
• Certificate of Incorporation showing ownership split.
• Central Supplier Database (CSD) report.
• VAT questionnaire.
• ACSA Terms and Conditions.

Disqualification risks:

• Late bids are not accepted.
• Any change or alteration to the bid document content.
• Omitting or not signing any mandatory returnable document.
• Submitting a priced offer not using the prescribed schedule.
• Bidders must not have an interest in any other participating bidder.

Validity: prices must remain firm for 120 business days after bid closing.

Security: ACSA is a National Key Point; bidders may be subject to security vetting and must comply.

ACSA will disqualify from the bid process any bidder that has failed to submit mandatory returnable documents and information. Bidders should therefore ensure that all the mandatory returnable documents and information have been submitted. In order to assist bidders, ACSA has also included a column next to the required mandatory document and information to enable bidders to keep track of whether they have submitted or not. Other Returnable Documents and information are required but are not mandatory or are only mandatory at specific stages of the process. ACSA may request bidders to submit these documents or information after the closing date and time or might already have them on the system. Where a document or information is only mandatory at a specific stage in the process, ACSA may only disqualify a bidder for non-submission at that stage and after reasonable efforts were made to request the document from the bidder. The mandatory and other returnable documents listed in the table follows: SBD 3.3: Priced offer section 5.2 (Mandatory); Declaration of Interest Form and Politically Exposed Persons (Mandatory); SBD 4 Bidder's Disclosure Form (Mandatory); SBD 6.1 Preference Points Claim Form (Mandatory); Confidentiality and Non-Disclosure Agreement (Mandatory); BEE Certificate and Scorecard or BBBEE QSE/EME Affidavit (Mandatory); Verifiable medical certificate of report as proof of disability (For preference claims) (Mandatory); Tax Pin number (ACSA may not award to a bidder whose tax affairs have not been declared to be in orders by SARS) (Mandatory); Certificate of Incorporation of the bidding entity showing ownership split (Mandatory); Central Supplier Database Report (CSD) (Mandatory); VAT Questionnaire (Mandatory); ACSA Terms and Conditions (Mandatory). Bidders must ensure that all conditions, documents and information which has been submitted in pursuance to this bid remains valid for the duration of the contract period. In the event where a validity document expires an updated document must be submitted. The duty is on the bidder to provide updated information to ACSA immediately after such information has changed.

Staged evaluation:

• Stage 1: Mandatory requirements — completed and signed SBD 3.3 pricing schedule.
• Stage 2: Functionality — minimum threshold of 90 out of 100 points to proceed.
• Stage 3: Price and preference (80/20 split).
• Stage 4: Post-tender negotiation (where applicable).

Functionality criteria (total 100 points):

1. Relevant Company Experience (weight 30): three signed reference letters on client letterhead for marketing campaigns completed within the last 5 years. Each must state client name, campaign description, execution period, and confirmation of successful completion. Scoring: 30 points for 3 qualifying references (5+ years); 20 points for 2 qualifying references (3–4 years); 0 points for fewer than 2.
2. Proof of Execution (POE) Portfolio (weight 30): evidence of three successfully executed campaigns matching the reference letters. Portfolio must include concept, implementation, timelines, communication plan, and post-campaign results (ROI, foot-traffic conversion, sales uplift, engagement uplift). AI-generated or stock images not owned by the bidder are not considered. Scoring: 30 points for 3 fully executed campaigns; 20 for 2; 10 for 1; 0 for none.
3. Resource Plan and National Footprint (weight 20): operational structure showing core team, key personnel CVs, qualifications, roles, and resource allocation, plus capability to operate across all nine airports (regional offices, local partners, or vetted subcontractors). Scoring: 20 points for comprehensive plan with proven capacity; 10 for limited regional evidence; 0 for inadequate capacity.
4. Methodology and Implementation Approach (weight 20): practical methodology for planning, coordinating, and implementing the campaign across all nine airports, addressing logistics, timelines, airport-specific coordination, compliance, safety, communication, installation/distribution, monitoring, and reporting. Scoring: 20 points for comprehensive and fully aligned; 10 for minor gaps; 5 for significant gaps; 0 for not aligned or impractical.

Preference points (80/20 system):

• Price: 80 points.
• Specific goals: 20 points.

B-BBEE status points: Level 1 = 5; Level 2 = 4.5; Level 3 = 4; Level 4 = 3; Level 5 = 2; Level 6 = 0.5; Level 7 = 0.3; Level 8 = 0.1; non-compliant = 0.

Additional specific goals: Black youth majority-owned = 5; Black women majority-owned = 5; company majority owned by people with disabilities = 5.

Scope: provision of a marketing agency for food and beverage promotions across all nine ACSA airports. This is a Tier 2 campaign focused on festive season promotions, limited-time menu offerings, combo deals, and value-added experiences to drive footfall and repeat purchases in airport F&B concessions.

Campaign objectives:

• Drive retail sales growth: 4% increase in ROI (2% organic, 2% commercial marketing) with strong Return on Marketing Investment (ROMI).
• Engage air travellers and local communities around airports to increase sales from passenger and non-passenger segments.
• Enhance passenger information dissemination for a seamless journey.

Deliverables (quantities per pricing schedule):

• AO Frames: 60 units
• Tent Cards: 95 units
• Ceiling Hanging Posters: 95 units
• Till Wobblers: 129 units

Quantities are distributed across clusters: ORTIA, BFIA, CTIA, Kimberley, Upington, George, KSIA, KPIA, CDSA.

Measurement metrics: retail sales growth, F&B awareness, footfall conversion, website/campaign page traffic, social media engagement, community footfall, local media mentions, information recall, reduction in information-related queries, and passenger satisfaction scores (CSAT).

compliance, safety requirements,

communication, installation/distribution, 5 points: Methodology is

monitoring and reporting, and must be partially aligned but has

aligned to the proposed campaign significant gaps or is

concept. impractical in some areas.

0 points: Methodology is not

aligned to the campaign

concept or is impractical.

Total 100

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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Section 4: mandatory and administration documents

4.1 ACSA will disqualify from the bid process any bidder that has failed to submit mandatory returnable

documents and information. Bidders should therefore ensure that all the mandatory returnable documents and

information have been submitted. In order to assist bidders, ACSA has also included a column next to the

required mandatory document and information to enable bidders to keep track of whether they have submitted

or not.

4.2 Other Returnable Documents and information These types of documents and information are required but

are not mandatory or are only mandatory at specific stages of the process. ACSA may request bidders to submit

these documents or information after the closing date and time or might already have them on the system. Where

a document or information is only mandatory at a specific stage in the process, ACSA may only disqualify a

bidder for non-submission at that stage and after reasonable efforts were made to request the document from

the bidder.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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The mandatory and other returnable documents listed in the table follows:

Submitted

Returnable documents and information mandatory administrative

[Yes/No]

SBD 3.3: Priced offer section 5.2 X

X

Declaration of Interest Form and Politically Exposed

Persons

X

SBD 4 Bidder’s Disclosure Form

X

SBD 6.1 Preference Points Claim Form

X

Confidentiality and Non-Disclosure Agreement

x

BEE Certificate and Scorecard or BBBEE QSE/EME

Affidavit

X

Verifiable medical certificate of report as proof of

disability(For preference claims)

X

Tax Pin number (ACSA may not award to a bidder

whose tax affairs have not been declared to be in

orders by SARS)

X

Certificate of Incorporation of the bidding entity showing

ownership split

X

Central Supplier Database Report (CSD)

X

VAT Questionnaire

X

ACSA Terms and Conditions

2. Validity of submitted information

Bidders must ensure that all conditions, documents and information which has been submitted in

pursuance to this bid remains valid for the duration of the contract period. In the event where a validity

document expires an updated document must be submitted. The duty is on the bidder to provide updated

information to ACSA immediately after such information has changed.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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Section 5: price and preference

Sbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim

form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Definitions and directives applicable in respect of the tender and

Preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

for:

(a) Price; and

(b) Specific Goals / Preference .

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals / preference 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to

claim points for specific goals with the tender, will be interpreted to mean that preference points for

specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

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any time subsequently, to substantiate any claim in regard to preferences, in any manner required by

the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation

to provide goods or services through price quotations, competitive tendering process or any other

method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all applicable

taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid

invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ

of state in response to an invitation for the origination of income-generating contracts through any

method envisaged in legislation that will result in a legal agreement between the organ of state and a

third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and

disposal of assets and concession contracts, excluding direct sales and disposal of assets through public

auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− Pt−Pmin )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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3.2. Formulae for disposal or leasing of state assets and income generating

Procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the

tenderer will be allocated points based on the goals stated in table 1 below as may be supported by

proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is

unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender

documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used to

determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply

and that the lowest acceptable tender will be used to determine the applicable preference point

system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20

preference point system.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Number of

Specific Goals points

(80/20 system)

B-BBEE Status Level 1 5

B-BBEE Status Level 2 4.5

B-BBEE Status Level 3 4

B-BBEE Status Level 4 3

B-BBEE Status Level 5 2

B-BBEE Status Level 6 0.5

B-BBEE Status Level 7 0.3

B-BBEE Status Level 8 0.1

Black youth majority-owned entities 5

Black women majority-owned entities 5

Company majority owned by people with 5

disabilities

Non- compliant contributor 0

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the

organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions

of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may

have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years,

after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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5.2 Pricing Schedule SBD 3.3

Section 2: evaluation criteria

2.1 Evaluation Criteria

2.1.1 ACSA will use a pre-determined evaluation criteria when considering received bids. The evaluation criteria

will consider mandatory administrative, functionality, Price, and Preference. During the evaluation of received

bids ACSA will make an assessment whether all the bids comply with set minimum requirements and whether

all returnable documents/information have been submitted. Bidders which fail to meet minimum requirements,

thresholds or have not submitted required mandatory documents will be disqualified from the bid process.

2.1.2 The requirements of any given stage must be complied with prior to progression to the next stage. ACSA

reserves the right to give bidders reasonable time to submit information that will be required in Stage 1 below.

2.2 A staged approach will be used to evaluate bids, and the approach will be as follows:

Stage 1 Stage 2 Stage 3 Stage 4

but provides limited evidence

across all nine (9) airports, including

of regional/local operational

regional offices, local partners or vetted

capability.

subcontractors where applicable.

0 points: Resource plan does

not demonstrate adequate

personnel or operational

capacity to service the 9

airports.

20 points: Methodology is

comprehensive, practical and

fully aligned to the campaign

concept, clearly addressing

methodology demonstrating how the coordination and execution

proposed marketing campaign will be across all 9 airports.

planned, coordinated and implemented

across all nine (9) airports. The 10 points: Methodology is

methodology must address logistics, adequately aligned and

4 Implementation 20

timelines, airport-specific coordination, practical but has minor gaps.

Approach

compliance, safety requirements,

communication, installation/distribution, 5 points: Methodology is

monitoring and reporting, and must be partially aligned but has

aligned to the proposed campaign significant gaps or is

concept. impractical in some areas.

0 points: Methodology is not

aligned to the campaign

concept or is impractical.

Total 100

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

Each reference must clearly state the relevant marketing campaigns

client name, description of the marketing completed within the last 3 to 4

campaign, period of execution and years relevant experience.

confirmation of successful completion.

0 points: Less than 2

qualifying reference letters or

references do not meet the

requirements.

30 points: 3 fully executed

The bidder must submit evidence of three campaigns with

(3) successfully executed marketing comprehensive evidence,

campaigns corresponding with the including concept, execution,

reference letters submitted under Criterion timelines, communication plan

1. The portfolio must include the campaign and measurable results.

concept, implementation/execution,

Proof of Execution timelines, communication plan and post- 20 points: 2 fully executed

2 30

(POE) Portfolio campaign results, including applicable campaigns with

ROI, foot-traffic conversion, sales uplift comprehensive evidence. 10

and/or verified engagement uplift. AI- points: 1 fully executed

generated images, stock images or images campaign with comprehensive

not owned by the bidder will not be evidence.

considered. ACSA reserves the right to

verify submitted evidence. 0 points: No qualifying

campaign evidence submitted.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

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No. Functionality Criteria Evidence Required Scoring Weight

20 points: Comprehensive

resource plan demonstrating

suitably qualified key personnel

and proven capacity to service

all 9 airports, including

regional/local operational

The bidder must provide an operational

capability.

structure showing the core team, key

personnel, CVs, qualifications, roles and

10 points: Resource plan

Resource Plan and resource allocation. The bidder must also

3 demonstrates key personnel 20

National Footprint demonstrate its capability to operate

but provides limited evidence

across all nine (9) airports, including

of regional/local operational

regional offices, local partners or vetted

capability.

subcontractors where applicable.

0 points: Resource plan does

not demonstrate adequate

personnel or operational

capacity to service the 9

airports.

20 points: Methodology is

comprehensive, practical and

fully aligned to the campaign

concept, clearly addressing

The bidder must provide a practical logistics, compliance, safety,

methodology demonstrating how the coordination and execution

proposed marketing campaign will be across all 9 airports.

planned, coordinated and implemented

across all nine (9) airports. The 10 points: Methodology is

Methodology and

methodology must address logistics, adequately aligned and

4 Implementation 20

timelines, airport-specific coordination, practical but has minor gaps.

a leading, customer-centric airport operator by significantly enhancing the overall passenger experience and

driving sustained growth in non-aeronautical revenue, thereby contributing to the company's financial

sustainability and stakeholder value during the critical season period.

This Tier 2 campaign will strategically focus on season promotions, limited time menu offerings, combo deals,

and value-added experiences. These initiatives are specifically designed to attract footfall and encourage repeat

purchases within airport food and beverage concessions. The campaign's core purpose is to support revenue

growth while simultaneously contributing to ACSA's commitment to exceptional customer service. This will be

achieved by effectively leveraging the festive seasonal theme, driving digital engagements, and optimising retail

synergies across all nine participating airports.

▪ Drive significant growth in Retail Sales (4% increase on ROI, 2% organic and 2% commercial marketing and

a strong Return on Marketing Investment (ROMI) for the campaign)

• Measurement:

✓ Retail Sales Growth

✓ Drive food and bev offerings awareness

✓ Footfall Conversion

▪ To proactively inform and engage not only air travellers but also local communities surrounding ACSA

airports about the diverse retail offerings and exclusive promotions, transforming airports into accessible

30 points: 3 qualifying

reference letters demonstrating

relevant marketing campaigns

completed within the last 5

The bidder must submit three (3) signed years or more relevant

reference letters on the client's official experience.

letterhead for marketing campaigns

successfully completed within the last five 20 points: 2 qualifying

1 (5) years or more. reference letters demonstrating 30

Experience

client name, description of the marketing completed within the last 3 to 4

campaign, period of execution and years relevant experience.

confirmation of successful completion.

0 points: Less than 2

qualifying reference letters or

references do not meet the

requirements.

30 points: 3 fully executed

20 points: Comprehensive

resource plan demonstrating

suitably qualified key personnel

and proven capacity to service

all 9 airports, including

regional/local operational

capability.

structure showing the core team, key

personnel, CVs, qualifications, roles and

10 points: Resource plan

3 demonstrates key personnel 20

Total cluster 1 cluster 2 cluster 3

Ortia bfia ctia kimberely upington george ksia kpia cdsa

Ao frames 28 2 12 2 2 2 8 2 2 60

Tent cards 48 4 30 3 3 7 0 0 0 95

Ceiling hanging 2 2 2

Posters 48 4 28 2 2 5

20 10 10

Till wobblers 48 4 28 2 2 5

Total Unit Rate (Excl. Total (Excl. Total (Incl.

No. Description Unit VAT

Qty VAT) VAT) VAT)

1 AO Frames Each 60 R R R R

2 Tent Cards Each 95 R R R R

Ceiling Hanging

3 Each 95 R R R R

Posters

4 Till Wobblers Each 129 R R R R

Total 379 r r r

Bidders must only price in accordance with the pricing schedule above, this will enable ACSA to compare priced

offers. Failure to submit a priced offer using the prescribed schedule will make the bid liable for disqualification.

Disbursements will be reimbursed at actual cost.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

Section 6: declaration of interest and politically exposed

Persons form

Making a Declaration

Any legal person or persons having a relationship with persons employed by ACSA, including a blood

relationship, may submit a bid in terms of this tender document. In view of possible allegations of unfairness,

should the resulting bid, or part thereof, be awarded to persons connected with or related to ACSA employees,

it is required that the bidder or his/her authorised representative declare his/her position in relation to ACSA

employees or any member of the evaluation or adjudication committee which will consider bids.

ACSA requires all bidders to declare that they have not acted in any manner inconsistent with the law, policy, or

fairness. Furthermore, ACSA requires bidders to declare if they have Politically Exposed Persons (PEP) also

known as Domestic Prominent Influential Persons (DPIP) in their organisation. See below definition of PEP/DPIP.

Politically Exposed Persons or DPIP are individuals who are or have been entrusted with prominent public

functions in the country or a foreign country, for example Heads of State or of government, senior politicians,

senior government, judicial or military officials, senior executives of state-owned corporations, important political

party officials. Business relationships with family members or close associates of PEPs involve reputational risks

similar to those with PEPs themselves. PEP status in the following areas shall be declared:

• Current or former senior official in the executive, legislative, administrative, military, or judicial branch

of government or foreign government (elected or not)’

• A senior official of a major political party or major foreign political party;
• A senior executive of government owned commercial enterprise
• or a foreign government owned commercial enterprise, being a corporation, business or other entity

formed by or for the benefit of any such individual;

• A related and or inter-related immediate member of such individual; meaning spouse, parents, siblings,

children, and spouse's parents or siblings etc

5.1.1 All bidders must complete a declaration of interest form below:

Full name of the bidder or representative of

the bidding entity

Identity Number

Position held in the bidding entity

Registration number of the bidding entity

Tax Reference number of the bidding entity

VAT Registration number of the bidding entity

I/We certify that there is / no PEP/DPIP conflict of interest/ no relationship between the bidding entity or

any of its shareholders / directors / owner / member / partner/ senior management with any ACSA

employee or official.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

Where a relationship or PEP/DPIP conflict of interest exists, please provide details of the ACSA

employee or official and the extent of the relationship below:

PEP/DPIP Declaration

DPIP/PEP Declaration for self/family member or close associate:

Nature of Political Exposure Term of the Description of activities relating to

office political exposure

Full Names of Directors / Trustees / Members / Shareholders/ Senior Management of the bidding entity

Personal Income Tax Reference

Full Name Identity Number

Number

5.1.2.I/We declare that we have not acted in any manner which promotes unfairness, contravenes any law

or is against public morals. We further certify that we will in full compliance of this tender terms and

conditions as well as ACSA policies in the event that we are successful in this tender.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ConfidentialConfidential

ConfidentialConfidential

or the technical aspect of Preference (where applicable)

the bid

2.2.1. Stage 1: Mandatory Requirement

• Completed and fully signed pricing schedule SBD 3.3

2.2.2 Stage 2: Functionality

5.2 Pricing Schedule SBD 3.3

Pricing schedule

Total cluster 1 cluster 2 cluster 3

1.1 "confidential Information" – is information which is confidential to the disclosing party, and includes

whether in written, graphic, oral, proprietary, tangible, intangible, electronic or other form, and, -

1.1.1 any information in respect of know-how, formulae, statistics, processes, systems, business

methods, marketing, trading and merchandising methods and information, promotional and

advertising plans and strategies, pricing, financial plans and models, inventions, long-term plans,

research and development data, user or consumer/ customer data and profiles, ideas, computer

programmes, drawings and any other information of confidential nature of the disclosing party, in

whatever form it may be;

1.1.2 the contractual business and financial arrangements of the disclosing party and others with whom

it has business arrangements of whatever nature;

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

Pricing must be submitted on the prescribed SBD 3.3 pricing schedule only. The schedule lists four items with quantities: AO Frames (60), Tent Cards (95), Ceiling Hanging Posters (95), Till Wobblers (129). Bidders must provide unit rates (excl. VAT), total excl. VAT, and total incl. VAT. Failure to use the prescribed schedule disqualifies the bid.

Disbursements will be reimbursed at actual cost.

Prices must remain firm and valid for 120 business days after bid closing.

No bonds, guarantees, or insurance requirements are stated.

Tax compliance:

• Bidders must submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• If no TCS PIN is available, a CSD number must be provided.
• For consortia/joint ventures/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.

CSD registration: Central Supplier Database report is a mandatory returnable document.

B-BBEE: B-BBEE certificate and scorecard, or QSE/EME affidavit, required. Preference points claimed via SBD 6.1.

Other mandatory documents:

• Certificate of Incorporation showing ownership split.
• VAT questionnaire.
• Declaration of Interest and Politically Exposed Persons form.
• SBD 4 (Bidder's Disclosure Form).
• Confidentiality and Non-Disclosure Agreement.
• ACSA Terms and Conditions.

Security vetting: ACSA is a National Key Point; bidders may be subject to security vetting and must comply to be contracted.

I/We the undersigned ____________________________________________________ (Name) herby

certify that the information furnished in this tender document is true and correct. We further certify that

we understand that where it is found that we have made a false declaration or statement in this tender,

valid. It is only in exceptional circumstances where ACSA would accommodate a proposal to

change the price.

1.8. Confidentiality of Information

1.8.1. ACSA will not disclose any information disclosed to ACSA through this bid process to a third

party or any other bidder without any written approval form the bidder whose information is

sought.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

1.8.2. Furthermore,

1.8.2.1. ACSA will not disclose the names of bidders until the bid process has been finalised.

1.8.2.2. Bidders may not disclose any information given to the bidders as part of this bid process

to any third party without the written approval from ACSA. In the event that the bidder

requires to consult with third parties on the bid, such third parties must complete

confidentiality agreements, which should also be returned to ACSA with the bid.

1.9. ACSA is a National Key Points therefore has to comply with the laws prescribed by the security cluster of

the Country. Bidders may be subjected to security vetting depending on the goods and/or services being

provided. ACSA will not contract with a bidder that does not comply with the security vetting requirement.

Hot – Line

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

Section 8: confidentiality and non-disclosure agreement

between

1.1.3 all information peculiar to the business of the disclosing party which is not readily available to a

competitor of the disclosing party in the ordinary course of business;

1.1.4 the fact of and content of any discussions between the disclosing party and the receiving party as

well as the existence and content of any agreement, which may be concluded between the

disclosing party and the receiving party;

1.1.5 all other matters of a confidential nature which relate to the disclosing party’s business;

1.1.6 generally, information which is disclosed in circumstances of confidence or would be understood by

the parties, exercising reasonable business judgement, to be confidential;

1.1.7 all information of whatsoever nature relating to the disclosing party as contemplated in 2.1 below;

but does not include information which -

1.1.8 is or hereafter becomes part of the public domain, otherwise than as a result of a breach or default

of the receiving party or of a representative or affiliate of the receiving party;

1.1.9 can be shown to have been lawfully in the possession of the receiving party or its affiliates or

consultants prior to its disclosure and is not subject to an existing agreement between the disclosing

party and the receiving party;

1.1.10 is acquired by the receiving party independently from a third party who lawfully acquired such

information without restriction and who had not previously obtained the confidential information

directly or indirectly under a confidentiality obligation from the disclosing party;

1.1.11 is acquired or developed by the receiving party independently of the disclosing party and in

circumstances which do not amount to a breach of the provisions of this agreement;

is disclosed or released by the receiving party to satisfy an order of a court of competent jurisdiction

or to otherwise comply with the provisions of any law or regulation in force at the time or the

requirements of any recognised stock exchange; provided that, in these circumstances, the

receiving party shall inform the disclosing party of the requirement to disclose prior to making the

disclosure and provided further that the receiving party will disclose only that portion of the

confidential information which it is legally required to so disclose; and the receiving party will use its

reasonable endeavours to protect the confidentiality of such information to the widest extent lawfully

possible in the circumstances (and shall co-operate with the disclosing party if it elects to contest

any such disclosure);

5.1 The receiving party may only make such copies of the disclosing party’s confidential information as are

strictly necessary for the purpose and the disclosures which are not in breach of this agreement and

authorised in terms of this agreement. The receiving party shall clearly mark all such copies as “Confidential”.

5.2 At the written request of the disclosing party, the receiving party shall supply to the disclosing party a list

showing, to the extent practical –

5.2.1 where copies of the confidential Information are held;

5.2.2 copies that have been made by the receiving party (except where they contain insignificant extracts from

or references to confidential information) and where they are held; and

5.2.3 the names and addresses of the persons to whom confidential information has been disclosed and, if

applicable, a copy of the confidentiality undertaking signed by such persons complying with the

provisions of this agreement.

6. The use of the company’s intellectual property

6.1 The receiving party shall not use any intellectual property of the Company (including trademarks,

service marks, logos, slogans, trade names, brand names and other indicia of origin) (collectively, the

“Company IP”) for any reason whatsoever without first obtaining the Company’s prior written consent

which consent the Company shall be entitled to grant solely at its own discretion.

6.2 If the receiving party requires the use of such Company IP, a request must be sent to the

[email protected]. Each single request by the same receiving party shall be treated

as a new request.

6.3 Should the Company provide its consent in terms of clause 6.1 above, the receiving party shall comply

with the Company’s policies and standards with regard to the use of the Company IP. Such policies

and standards shall be communicated to the receiving party at the time the Company grants the

consent to the receiving party.

6.4 Failure to adhere to the provisions of this clause 6 or the policies, brand requirements and protocols

that will be communicated by the Brand Custodians Office to the receiving party, shall result in the

penalty equal to the value of 2% (two per cent) of the receiving party’s annual turnover in the financial

year in which the aforesaid failure occurred.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

9.1 The disclosing party is not obliged, by reason of this agreement, to disclose any of its confidential

information to the receiving party or to enter into any further agreement or business relationship with

the receiving party. Nothing herein shall imply or create any exclusive relationship between the Parties

or otherwise restrict either Party from pursuing any business opportunities provided it complies at all

times with the non-disclosure obligations set forth herein

9.2 The disclosing party retains the sole and exclusive ownership of intellectual property rights to its

confidential information and no license or any other interest in such confidential information is granted

in terms hereof or by reason of its disclosure.

9.3 The termination of the discussions referred to in 2.1 above shall not release the parties from the

obligations set out in this agreement.

10.3 The parties agree that, in the event of a breach of this agreement, monetary damages would not be an

adequate remedy. In the event of a breach or threatened breach of any provisions of this agreement

by the receiving party, the disclosing party (and/or its relevant affiliate) shall be entitled to injunctive

relief in any court of competent jurisdiction and the receiving party shall reimburse the disclosing party

for any costs, claims, demands or liabilities arising directly or indirectly out of a breach. Nothing

contained in this agreement shall be construed as prohibiting a party or its affiliate from pursuing any

other remedies available to it for a breach or threatened breach.

10.4 The failure by the disclosing party to enforce or to require the performance at any time of any of the

provisions of this agreement shall not be construed to be a waiver of such provision, and shall not affect

either the validity of this agreement or any part hereof or the right of the disclosing party to enforce the

provisions of this agreement.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

ACSA is a National Key Points therefore has to comply with the laws prescribed by the security cluster of the Country. Bidders may be subjected to security vetting depending on the goods and/or services being provided. ACSA will not contract with a bidder that does not comply with the security vetting requirement. ACSA reserves its right to: Award the whole or a part of this bid; Split the award of this bid; Negotiate with all or some of the shortlisted bidders; Award the bid to a bidder other than the highest scoring bidder where objective criteria allows; To reject the lowest acceptable bid received; and/or Cancel this bid. This bid document must be changed or altered any manner, any change to the content of the bid document will lead to disqualification as it will be changing the terms and conditions of the tender. ACSA requires a validity period of hundred and twenty (120) business/working days for this bid. During the validity period the prices which have been quoted by the bidder must remain firm and valid. It is only in exceptional circumstances where ACSA would accommodate a proposal to change the price.

✓ Overall Passenger Satisfaction Scores (CSAT)

Section 2: evaluation criteria

2.1 Evaluation Criteria

2.1.1 ACSA will use a pre-determined evaluation criteria when considering received bids. The evaluation criteria

will consider mandatory administrative, functionality, Price, and Preference. During the evaluation of received

2.1.2 The requirements of any given stage must be complied with prior to progression to the next stage. ACSA

reserves the right to give bidders reasonable time to submit information that will be required in Stage 1 below.

2.2 A staged approach will be used to evaluate bids, and the approach will be as follows

Stage 1 Stage 2 Stage 3 Stage 4

Mandatory Requirements Evaluate on functionality Evaluate price and Post tender negotiation

or the technical aspect of Preference (where applicable)

2.2.1. Stage 1: Mandatory Requirement

2.2.2 Stage 2: Functionality

Points allocated for Functionality shall be evaluated in accordance with the criteria as listed below. An overall

threshold of 90 points out of 100 must be achieved for the tender to be eligible for further evaluation on Price

and Preference (80/20 split).

Section 3 evaluation criteria

3.1 Functionality Evaluation Criteria

No. Functionality Criteria Evidence Required Scoring Weight

30 points: 3 qualifying

successfully completed within the last five 20 points: 2 qualifying

ge 2 Stage 3 Stage 4

0 points: Less than 2

30 points: 3 fully executed

Proof of Execution timelines, communication plan and post- 20 points: 2 fully executed