Once-off supply and delivery of stationery to o.R. Tambo international airport

Bidding Procedure Enquiries: Itumeleng Bosman (Buyer), Email: [email protected]. Technical Enquiries: Contact person not specified in document. General ACSA contact: Tel +27 11 723 1400, Fax +27 11 453 9354. Physical address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. Postal address: P O Box 75480, Gardenview, Gauteng, 2047. Submission email: [email protected] (do not CC any ACSA employee).

Submission method: Email to [email protected]. Bidders must not email as one attachment; break submission into at least four attachments of 4 MB each. Closing date and time: 08 September 2026 @ 13:00. Late bids will not be accepted. Bids must be submitted on the official forms provided (not re-typed). Each page of the bid documents must be signed or stamped by the bidder. The signatory must have authority to act on behalf of the bidder (proof of authority, e.g. company resolution, must be submitted). No changes to submissions allowed after closing date. Clarification requests accepted until 07 September 2026 @ 12:00; responses sent to all invited bidders. Bidders may not contact any ACSA employee other than the listed contacts. Mandatory returnable documents (all must be completed, signed and submitted): SBD 3.3 (Pricing Schedule), Declaration of Interest Form and Politically Exposed Persons, SBD 4 (Bidder's Disclosure Form), SBD 6.1 (Preference Points Claim Form), Confidentiality and Non-Disclosure Agreement, B-BBEE Certificate and Scorecard or BBBEE QSE/EME Affidavit, Verifiable medical certificate as proof of disability (for preference claims), Tax Pin number, Certificate of Incorporation showing ownership split, Central Supplier Database Report (CSD), VAT Questionnaire, ACSA Terms and Conditions. Failure to submit any mandatory returnable document will result in disqualification. Other returnable documents may be requested after closing date or at specific stages; ACSA may disqualify for non-submission at that stage after reasonable efforts to request the document.

Mandatory Returnable Documents: SBD 3.3 (Priced offer); Declaration of Interest Form and Politically Exposed Persons; SBD 4 (Bidder's Disclosure Form); SBD 6.1 (Preference Points Claim Form); Confidentiality and Non-Disclosure Agreement; B-BBEE Certificate and Scorecard or BBBEE QSE/EME Affidavit; Verifiable medical certificate as proof of disability (for preference claims); Tax Pin number; Certificate of Incorporation of the bidding entity showing ownership split; Central Supplier Database Report (CSD); VAT Questionnaire; ACSA Terms and Conditions. Other Returnable Documents: May be requested after closing date or at specific stages; ACSA may disqualify for non-submission at that stage after reasonable efforts to request the document.

Preference point system: 80/20 (applicable to requirements up to R50,000,000). Price: 80 points. Specific Goals / Preference: 20 points. Total: 100 points. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin) where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price. Specific Goals points allocation (80/20 system): B-BBEE Status Level 1 = 5 points; Level 2 = 4.5; Level 3 = 4; Level 4 = 3; Level 5 = 2; Level 6 = 0.5; Level 7 = 0.3; Level 8 = 0.1. Black youth majority-owned entities = 5 points. Black women majority-owned entities = 5 points. Company majority owned by people with disabilities = 5 points. Non-compliant contributor = 0 points. Failure to submit proof for specific goals means points not claimed. Organ of state reserves the right to require substantiation of any claim. ACSA reserves the right to award whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scoring where objective criteria allows, reject the lowest acceptable bid, or cancel the bid.

Once-off supply and delivery of stationery to O.R. Tambo International Airport. Items and quantities: 1) Rexel Stapler PACK OF 6 — Quantity 3; 2) Short Hand note book A5 — Quantity 30; 3) Pentel SUPERB 0.7 Black BK77-A Box — Quantity 2; 4) Typek Printing Paper A4 Box — Quantity 8. Delivery location: O.R. Tambo International Airport. No further technical specifications, standards or service levels stated in the document.

SBD 3.3 Pricing Schedule: Items to be priced: 1) Rexel Stapler PACK OF 6 — Qty 3; 2) Short Hand note book A5 — Qty 30; 3) Pentel SUPERB 0.7 Black BK77-A Box — Qty 2; 4) Typek Printing Paper A4 Box — Qty 8. Bidders must only price in accordance with the pricing schedule above. Failure to submit a priced offer using the prescribed schedule will make the bid liable for disqualification. Pricing must show Subtotal, VAT @ 15%, Total Including VAT.

Pricing format: Fixed pricing schedule (SBD 3.3) — bidders must price only in accordance with the prescribed schedule. Schedule items: 1) Rexel Stapler PACK OF 6 (Qty 3); 2) Short Hand note book A5 (Qty 30); 3) Pentel SUPERB 0.7 Black BK77-A Box (Qty 2); 4) Typek Printing Paper A4 Box (Qty 8). Pricing must show Subtotal, VAT @ 15%, Total Including VAT. Failure to submit a priced offer using the prescribed schedule makes the bid liable for disqualification. Prices must remain firm and valid for the 120 business/working day validity period. No bond, guarantee or insurance requirements stated. No financial capacity or turnover thresholds stated.

CSD registration: Central Supplier Database Report (CSD) mandatory. Tax compliance: Valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate required; where no TCS PIN is available but bidder is registered on CSD, a CSD number must be provided. Each party in a consortium/joint venture/sub-contractor must submit separate TCS certificate/PIN/CSD number. B-BBEE: B-BBEE Certificate and Scorecard or BBBEE QSE/EME Affidavit mandatory; points claimed for specific goals per B-BBEE status level and designated group ownership. Verifiable medical certificate as proof of disability required for disability preference claims. Company registration: Certificate of Incorporation showing ownership split mandatory. VAT Questionnaire mandatory. ACSA Terms and Conditions mandatory. Declaration of Interest and Politically Exposed Persons form mandatory. SBD 4 (Bidder's Disclosure Form) mandatory. SBD 6.1 (Preference Points Claim Form) mandatory. Confidentiality and Non-Disclosure Agreement mandatory. Security vetting: ACSA is a National Key Point; bidders may be subjected to security vetting and ACSA will not contract with a bidder that does not comply. No CIDB grading or professional body registrations required.

B-BBEE Status Level points allocation for specific goals: Level 1: 5 points, Level 2: 4.5, Level 3: 4, Level 4: 3, Level 5: 2, Level 6: 0.5, Level 7: 0.3, Level 8: 0.1. Additional specific goals: Black youth majority-owned entities (5 points), Black women majority-owned entities (5 points), Company majority owned by people with disabilities (5 points). Non-compliant contributor: 0 points. B-BBEE Certificate and Scorecard or BBBEE QSE/EME Affidavit required as returnable document.

Bid Validity Period: 120 business/working days from closing date; prices must remain firm and valid during this period. Confidentiality: ACSA will not disclose bidder information to third parties without written approval; bidder names not disclosed until bid process finalised. Bidders may not disclose bid information to third parties without ACSA written approval; third parties consulted must complete confidentiality agreements returned with the bid. Security Vetting: ACSA is a National Key Point; bidders may be subjected to security vetting; ACSA will not contract with non-compliant bidders. Disclaimers: ACSA reserves right to award whole or part of bid, split award, negotiate with shortlisted bidders, award to other than highest scoring bidder where objective criteria allows, reject lowest acceptable bid, cancel bid. Bid document must not be changed or altered; any change leads to disqualification. Late bids not accepted. Bids must be submitted on official forms provided. Successful bidder must have fully completed and signed written contract post award. Submission via email to [email protected] in at least 4 attachments of 4MB each. Clarification requests only until 07 September 2026 @12:00PM. Bidders may not contact ACSA employees other than listed contacts. Changes to submission not allowed after closing date. No consortium/joint venture member may have interest in other bidders. Confidentiality and Non-Disclosure Agreement: duration 5 years or 1 year from last disclosure, whichever longer; receiving party must safeguard confidential information, not disclose to unauthorised persons, return/destroy confidential information on request, provide written confirmation of destruction within 5 business days. Intellectual Property: receiving party may not use ACSA's IP (trademarks, logos, etc.) without prior written consent; breach results in penalty of 2% of receiving party's annual turnover. Governing law: Republic of South Africa. Jurisdiction: High Court of South Africa, Witwatersrand Local Division. Domicilium addresses for notices as per agreement header; notices valid only if in writing; delivery by hand, registered post, or facsimile.

Confidentiality and Non-Disclosure Agreement terms: 5-year duration or 1 year from last disclosure, whichever longer. Receiving party must safeguard confidential information, not disclose to unauthorised persons, return/destroy confidential information on request, provide written confirmation of destruction within 5 business days. Intellectual Property: Receiving party may not use ACSA's IP (trademarks, logos, etc.) without prior written consent; breach results in penalty of 2% of receiving party's annual turnover. Governing law: Republic of South Africa. Jurisdiction: High Court of South Africa, Witwatersrand Local Division. Domicilium addresses for notices. Notice delivery provisions (hand, registered post, facsimile).

Mandatory Requirements: Completed and fully signed pricing schedule SBD 3.3. Tax Compliance: Bidders must submit Tax Pin number (ACSA may not award to a bidder whose tax affairs have not been declared to be in order by SARS). Certificate of Incorporation showing ownership split. Central Supplier Database Report (CSD). VAT Questionnaire. ACSA Terms and Conditions. B-BBEE Certificate and Scorecard or BBBEE QSE/EME Affidavit. Verifiable medical certificate as proof of disability (for preference claims). Declaration of Interest Form and Politically Exposed Persons. SBD 4 Bidder's Disclosure Form. SBD 6.1 Preference Points Claim Form. Confidentiality and Non-Disclosure Agreement.

Preference Point System: 80/20 system applicable (requirements up to R50,000,000). Price: 80 points. Specific Goals / Preference: 20 points. Total: 100 points. Specific Goals Points Allocation (80/20 system): B-BBEE Status Level 1: 5 points; Level 2: 4.5; Level 3: 4; Level 4: 3; Level 5: 2; Level 6: 0.5; Level 7: 0.3; Level 8: 0.1. Black youth majority-owned entities: 5 points. Black women majority-owned entities: 5 points. Company majority owned by people with disabilities: 5 points. Non-compliant contributor: 0 points. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin) where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price. Failure to submit proof for specific goals means points not claimed. Organ of state reserves right to require substantiation of claims.