Supply and delivery of ddr4 ram and ssds for hessequa campus, south cape tvet college

SCM enquiries: Amanda Blayi, Central Office, phone: 044 805 4500 or 044 884 0359, email: [email protected]. Technical enquiries: Llewellyn Olivier, ICT Manager, Central Office, phone: 044 805 4500 or 044 884 0359, email: [email protected]. Submission address: Bid box at South Cape TVET College Central Office, 125 Mitchell Street, George, or email: [email protected].

Submit bids by 03 June 2026 at 11:00 to: (1) Bid box at South Cape TVET College Central Office, 125 Mitchell Street, George, or (2) email to [email protected]. Late bids will not be accepted. Use only the official forms provided (do not re-type). Required documents: completed SBD forms (SBD 1, SBD 4, SBD 6.1(A), SBD 8, SBD 9), price schedule with detailed breakdown, tax invoice, and all supporting documents listed in Section 2 (e.g., tax PIN, B-BBEE certificate, CIPC registration, municipal account). For consortia/joint ventures, submit the same documents for all involved companies. Bids must be signed with proof of authority (e.g., company resolution). Non-compliance may disqualify the bid.

Evaluation will consider: (1) Compliance with specifications (RAM/SSD technical requirements, warranty, delivery terms). (2) Price competitiveness (total cost including VAT and delivery). (3) Warranty and after-sales support (minimum 12-month warranty, repair/replacement terms). (4) Delivery period (alignment with college’s timeline). Preference points will be awarded for B-BBEE status (submit SANAS-accredited certificate or sworn affidavit for EMEs/QSEs). Bidders must meet all mandatory compliance requirements (tax, B-BBEE, CIPC, CSD, municipal accounts) to qualify. Bids from non-compliant or state-connected entities will be disqualified.

Supply and deliver: (1) 25 units of DDR4 RAM: 4GB per module, minimum 2666 MHz, DIMM form factor, compatible with Intel/AMD-based systems, brand new, unused, compliant with industry standards. (2) 25 units of 256GB SSD: internal, SATA III (6 Gb/s) or higher, 2.5-inch form factor, read/write speeds suitable for office/academic use, brand new, unused, minimum 1-year manufacturer warranty. General requirements: all items must be original (not refurbished), reputable brands, compatible with existing ICT infrastructure, delivered in original packaging with documentation. Delivery location: Hessequa Campus. Supplier must provide 12-month warranty and replace/repair faulty items during this period.

Submit a detailed price schedule with unit prices for RAM and SSD, including VAT and delivery costs. Total price must cover all services; no additional costs will be borne by the college. Pricing must remain valid for 60 days. Payment terms: submit original, correct, and complete tax invoices and supporting documents (e.g., VAT registration, bank details) to SCC by the 1st business day of the month for payment by month-end. Payments via electronic transfer; no penalty interest for late submissions. Contract period: 3 working days (weekdays 07:30–16:00).

Mandatory documents: (1) Valid tax compliance status (SARS TCS PIN or printed certificate; apply via e-filing at www.sars.gov.za). (2) CIPC company registration documents (listing all members/shareholders with percentages for CCs/companies). (3) B-BBEE certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs). (4) CSD registration number (if no TCS PIN). (5) Latest municipal account or lease agreement. (6) Proof of retail shop or manufacturer’s declaration letter for ICT supplies. (7) Completed SBD forms (SBD 1, SBD 4, SBD 6.1(A), SBD 8, SBD 9). For consortia/joint ventures, each party must submit separate compliance documents. No bids accepted from: (a) persons in the service of the state, (b) companies with directors/members in the service of the state, or (c) entities with municipal arrears. Foreign suppliers must complete the questionnaire in the bid document if applicable.