45 Silwerboom Avenue - Plattekloof - Cape Town - 7500
Organization Type
GOVERNMENT
Published
18 Jun 2026
OCDS Reference
ocds-9t57fa-159368
Summary
The perishable products export control board (ppecb) seeks a qualified security service provider to supply, install, and maintain new alarm systems with 24/7 monitoring and armed response services at its grabouw office (7 bosbou avenue) for a 3-year period, renewable for 2 years. The contract requires rapid response times, psira registration, and compliance with strict technical and operational standards.
Key Requirements
Must be PSIRA-registered (bidder and all deployed personnel) with valid certificates.
Mandatory site visit on 24 June 2026 (11:00 AM–12:00 PM); failure to attend disqualifies the bid.
24/7 operational control room and armed response with 10–15 minute reaction time within 5–10 km radius.
Submit firm prices (VAT-inclusive) valid for 60 days, with all required compliance documents (SBD1, SBD4, Tax Clearance, B-BBEE, SBD6.1, CSD proof).
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQGrabouw Armed Responses.pdfReview complete
Description
Source: Grabouw Armed Responses.pdf
Important Dates
18 Jun
2026
PUBLICATION
Tender Published
Tender was published
02 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Perishable Products Export Control Board (PPECB) is inviting bids for the provision of a new alarm system and armed response services for their office in Grabouw, Western Cape. The contract duration is three (3) years with an option to renew for two (2) additional years. The successful bidder must provide 24/7 monitoring, armed response, maintenance, and record-keeping services, with strict compliance to technical, legal, and operational requirements.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
CapeNature seeks the Licenses Renewal of Mimecast Software and Archive Storage System, including software maintenance and support for a period of 24 months with an option to extend for 12 months.
Based on 21 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The PPECB seeks a qualified security service provider to supply and maintain new alarm systems and armed response services in Grabouw.
Contract duration: 3 years with an option to renew for 2 additional years.
Service address: 7 Bosbou Avenue, Grabouw 7160.
Important Dates
Source: Grabouw Armed Responses.pdf (RFQ)
Closing Date: 02 July 2026 at 12:00 PM.
Mandatory Site Visit: 24 June 2026, 11:00 AM to 12:00 PM. Arrange with Rochelle Hartneck at [email protected].
Site Visit Coordination: Rochelle Hartneck. Email: [email protected].
Submission Guidelines
Source: Grabouw Armed Responses.pdf (RFQ)
Submit bids via email to [email protected] or electronically via Microsoft OneDrive shared with [email protected]. Include all documentation for RFQ/ARMEDRESPONSE/2026/GRABOUW.
Late bids will be rejected. Bid validity period is 60 days from closing date.
Mandatory site visit on 24 June 2026 (11:00 AM–12:00 PM). Failure to attend disqualifies the bid. Arrange with Rochelle Hartneck at [email protected].
Disqualification triggers: Late submissions, incomplete/unsigned documents, failure to meet mandatory criteria, scoring below 70 in functional evaluation, or fraudulent claims.
Technical Specifications
Source: Grabouw Armed Responses.pdf (RFQ)
Scope: Provision of new alarm systems, 24/7 monitoring, and armed response services at 7 Bosbou Avenue, Grabouw 7160 for 3 years (renewable for 2 years).
Monitoring Requirements:
24/7 operational control room to monitor PPECB office.
Monitor control room transmitter/digital communicator with 24-hour emergency call-out service (365 days/year).
Detect disturbances and contact listed persons/institutions for action.
Reaction Requirements:
Patrolling vehicle(s) within 5–10 km radius of the office for timely response.
Armed response team must be fully uniformed, armed, and in marked company vehicles.
Dispatch qualified Reaction Officers upon emergency call or alarm signal.
Expected reaction time: 10–15 minutes from dispatch to arrival.
Provide 24-hour free telephone support (e.g., SMS alarm reporting).
Equipment and Maintenance:
Inform PPECB of non-repairable equipment; provide repair cost estimates and options.
Source market-related parts/components; all equipment must carry manufacturer warranty.
Maintain accurate alarm system records; provide upon client request.
Additional Requirements:
Business Contingency Plan (BCP) for emergencies when personnel cannot perform duties.
Security vetting of personnel: Criminal record and ID checks; PPECB reserves right to assess risks.
Service coverage: 24/7/365 as per Service Level Agreement.
Experience & Qualifications
Source: Grabouw Armed Responses.pdf
Company Experience: Points awarded based on years in security services (10–15 years = 30 points, 5–9 years = 20 points, 1–5 years = 10 points, none = 0 points).
Regional Footprint: Proof of office/presence within 100 km radius of Grabouw (e.g., municipal utility bill or lease agreement) = 20 points.
References: Provide letters for similar projects (3 letters = 15 points, 2 letters = 10 points, 1 letter = 5 points, none = 0 points).
Pricing: Submit firm prices only (no non-firm prices, including exchange rate variations). Use SBD 3.1 form.
Bid Validity: Prices must remain valid for 60 days from closing date.
VAT: Include 15% VAT in all pricing.
Payment Terms: PPECB pays within 30 days of receipt of correct, undisputed statement.
Separate pricing schedules required if different delivery points affect pricing.
Compliance Requirements
Source: Grabouw Armed Responses.pdf (RFQ)
Central Supplier Database (CSD): Mandatory registration. Include Master Registration Number in SBD1. Non-registered or prohibited bidders will be disqualified.
Tax Compliance: Submit valid Tax Clearance Certificate or PIN.
B-BBEE: Submit valid B-BBEE Certificate or EME/QSE Affidavit to qualify for preference points.
PSIRA Registration: Bidder and all deployed security personnel must be registered with PSIRA; provide certified copy of valid certificate.
Declaration of Interest: Full disclosure of any conflicts; undisclosed conflicts lead to disqualification.
Required Forms: SBD1 (Invitation to Bid), SBD4 (Bidder’s Disclosure), SBD6.1 (Preference Point Claim Form).
Insurance: Successful bidder must cover all work, materials, tools, and property.
B-BBEE Requirements
Source: Grabouw Armed Responses.pdf (RFQ)
Submit a valid B-BBEE Certificate or EME/QSE Affidavit.
Preference Points Allocation:
EME (Exempt Micro Enterprise) = 20 points.
QSE (Qualifying Small Enterprise) = 20 points.
SANAS-approved enterprises with turnover above R50m = 5 points.
Contractual Terms
Source: Grabouw Armed Responses.pdf
Contract Duration: 3 years with an option to renew for 2 years.
Insurance: Successful bidder is responsible for all work, materials, tools, equipment, and property.
Confidentiality: Both parties must keep all confidential information secure and not disclose it to third parties without prior written consent.
Data Protection: Personal information may only be processed for bid purposes and will be retained for 3 years post-award. Data may be stored on private/public cloud servers in Western Europe/EU.
Indemnity: Supplier indemnifies PPECB against any loss or damage arising from its work or breach of contract.
Dispute Resolution: Disputes will first attempt amicable resolution; if unresolved, determined by an independent expert in Cape Town under South African law.
Section
Source: Grabouw Armed Responses.pdf (RFQ)
Procurement Enquiries: Telephone 021 930-1134.
Technical Enquiries: Telephone +27 87 350 5492.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
45 Silwerboom Ave, Plattekloof 3, Cape Town, 7500, South Africa
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Source Snapshot Available
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Source confidence
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Official source
eTenders.gov.za
Documents found
1
Last checked
18 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.