RFQ - saa

The document is a vendor application form for SAA Inflight Services, requesting supplier information for registration.

No specific contact details are provided in the document.

Returnable documents:

• Cancelled cheque or stamped bank confirmation letter not older than one year.
• Latest valid certified B-BBEE certificate or affidavit.
• Latest valid tax clearance certificate or SARS pin on official SARS documentation.
• CSD registration report indicating tax compliance and successful verification of banking details; banking details on supporting documents must match the CSD report.
• Certified copies of company registration document, ID copies of shareholders/directors, and share certificates where applicable.
• If a contracted supplier, attach a copy of the contract; otherwise attach a GSM Approval Schedule.

Bidders must be registered on the CSD (Central Supplier Database) with tax compliance and verified banking details. Bidders must hold a valid tax clearance certificate or SARS pin. Bidders must provide a valid B-BBEE certificate or affidavit (EME, QSE, or General). Bidders must provide certified company registration documents and certified ID copies of shareholders/directors, plus share certificates where applicable. Banking details on supporting documents must match those verified on the CSD report.

The document is a vendor application form, not a specification for the goods or services. It requests general vendor information, including registered name, trading name, physical and postal addresses, contact details, bank and tax details, and B-BBEE details.

Bidders must provide enterprise operational history: years/months in operation and annual turnover for the previous financial year.

Payment terms: 15 days from invoice. The document also requests the company's annual turnover for the previous financial year.

Bidders must provide B-BBEE certificate details: certificate number, verification date, expiry date, applicable scorecard (EME/QSE/General), status level, enterprise development, value adding, percentage black ownership, black women ownership, and black people with disabilities.

Contracted supplier: if yes, attach copy of contract; if no, attach GSM Approval Schedule. Negotiated contracted B-BBEE: QSE/EME. Payment terms: GSM Approval Schedule, terms 15 days from invoice.

SAA requires durable, multi-purpose combination gloves for cabin crew hygiene when clearing cabins after meal service, collecting onboard waste, and cleaning. Only vinyl gloves are acceptable; latex or nitrile will be disqualified. Required sizes: medium and large. Material: powder-free disposable vinyl, smooth texture, blue in colour, non-medical use. Packaging: 100 gloves per box. Estimated quantities: 60,000 boxes each of medium and large. Quantities are estimates only; orders placed on an 'as and when required' basis.

Closing date: 31 August 2026 at 15:00 (GMT+2). Samples must be delivered by the closing date and time. No briefing or site visit is stated.

RFQ questions: [email protected]. RFQ document submissions: [email protected]. Business unit: Global Supply Management. Sample delivery address: Airways Park, 32 Jones Road, Kempton Park, Main Reception.

Submit the completed Written Quote Form and all required documents via email to [email protected], with questions emailed to [email protected]. Attachments must not exceed 19.99 MB; preferably use a downloadable link valid for at least 3 days. Late or incomplete submissions will be invalidated. Required documents: SAA Vendor Document (Annexure 1), SBD4 Document (Annexure A), General Conditions of Contract (Annexure 3), and the completed Pricing Schedule. Samples must be delivered to Airways Park, 32 Jones Road, Kempton Park, Main Reception, placed inside the tender box (or on top/next to it if they do not fit), labelled with company name, RFQ reference and description, and must arrive by the closing date and time.

Evaluation is in two phases. Phase 1 (Critical, mandatory, pass/fail): provide two compliant samples (one medium, one large) meeting the specification, submit the manufacturer's Technical Data Sheet, accept DDP delivery to SAA Warehouse at OR Tambo International Airport within 14 days of Purchase Order/Letter of Award, and confirm acceptance of SAA's 30-day payment terms. Failure on any critical criterion disqualifies the bid. Phase 2 (Functional, scored on samples): Tear resistance/durability 25%, Fit and usability (Medium & Large) 20%, Grip and manual dexterity 20%, Comfort and flexibility 15%, Workmanship/product integrity 10%, Packaging and dispensing 10%. Total 100%, minimum threshold 70%. Thereafter, preference points apply: Price 80 points, Specific Goals 20 points (B-BBEE Level 1 or 2 = 5; 51%+ black owned = 5; 51%+ black woman owned = 5; 51%+ black youth owned = 5).

Supply of powder-free disposable vinyl gloves for SAA Inflight Services, used by cabin crew for clearing cabins after meal service, collecting onboard waste, and cleaning. Only vinyl gloves are acceptable; latex or nitrile will be disqualified. Required sizes: medium and large. Material specification: powder-free disposable vinyl, smooth texture, blue in colour, non-medical use. Packaging: 100 gloves per box. Estimated quantities: 60,000 boxes of medium and 60,000 boxes of large (per box of 100). Quantities are estimates only; orders placed on an 'as and when required' basis. Bidders must provide two sample boxes (one medium, one large) meeting the specification; alternative samples not accepted.

Pricing must be quoted per box of 100 gloves, exclusive of VAT, for each size: Blue powder-free disposable vinyl gloves – Medium (estimated quantity 60,000 boxes) and Blue powder-free disposable vinyl gloves – Large (estimated quantity 60,000 boxes). Prices must be firm and subject only to statutory changes, namely VAT. Quantities are estimates only and do not constitute a guaranteed minimum purchase commitment; orders placed on an 'as and when required' basis.

Prices must be quoted exclusive of VAT, per box of 100 gloves, for each size. Prices must be firm (fixed) and only subject to statutory changes, namely VAT. Payment terms: SAA pays within 30 days of receipt of invoice; bidders must confirm acceptance. No bonds or guarantees are stated. SAA may negotiate terms and prices and is not obliged to accept the lowest quote.

Bidders must complete and submit the SAA Vendor Document (Annexure 1), SBD4 Document (Annexure A), and General Conditions of Contract (Annexure 3). Bidders must ensure their tax matters are in order in the respective countries. All purchases are made via official purchase order; no delivery before an official order/contract is received. Bidders must accept SAA General Conditions of Contract and certify the information supplied is correct.

Preference Point System: Price 80 points, Specific Goals 20 points. Specific Goals: B-BBEE Level 1 or 2 = 5 points; 51% or more black owned = 5 points; 51% or more black woman owned = 5 points; 51% or more black youth owned = 5 points. Total 100 points.

Gloves must protect users' hands and skin, resist tearing, and support hygiene requirements for cabin crew working in confined spaces. They must be disposable and non-medical use. No other health or safety requirements are stated.

No specific environmental requirements are stated beyond the product being disposable and non-medical use.

All goods or services purchased will be subject to SAA General Conditions of Contract. All purchases are made via official purchase order; no delivery before an official order/contract is received. Prices must be exclusive of VAT and firm (fixed), subject only to statutory changes, namely VAT. SAA has the right to negotiate terms and prices and is not obliged to accept the lowest quote. Quantities are estimates only and do not constitute a guaranteed minimum purchase commitment; orders placed on an 'as and when required' basis.

Bidders must provide two sample boxes (one medium, one large) meeting the specification; alternative samples not accepted. Samples must be delivered to Airways Park, 32 Jones Road, Kempton Park, Main Reception, placed inside the tender box (or on top/next to it if they do not fit), labelled with company name, RFQ reference and description, and must arrive by the closing date and time. Bidders must submit the manufacturer's Technical Data Sheet for the product sample. Bidders must accept DDP delivery to SAA Warehouse at OR Tambo International Airport within 14 days of Purchase Order or Letter of Award. Bidders must confirm acceptance of SAA's payment terms of 30 days from receipt of invoice.

RFQ questions: [email protected]. RFQ document submissions: [email protected]. Sample delivery address: Airways Park, 32 Jones Road, Kempton Park, Main Reception.

Bidders must have a valid tax clearance certificate from SARS; an original must be submitted prior to award. Bidders must not engage in collusive bidding or restrictive practices. The purchaser may restrict a supplier from doing business with the public sector for up to 10 years for default or fraudulent practices. Bidders must comply with any Special Conditions of Contract (SCC) that supplement the General Conditions.

Goods supplied must conform to the standards mentioned in the bidding documents and specifications. The supplier must provide packing sufficient to prevent damage or deterioration during transit, including rough handling, extreme temperatures, salt, precipitation, and open storage. Packing, case size, and weights must consider the remoteness of the final destination and absence of heavy handling facilities.

Goods supplied must conform to the standards mentioned in the bidding documents and specifications. The supplier must permit the purchaser to inspect the supplier's records relating to performance and have them audited by auditors appointed by the purchaser, if required. Pre-bidding testing is for the bidder's account. If inspection is a bid condition, the bidder's premises must be open for inspection at all reasonable hours. If inspections show non-compliance, the cost of inspections is borne by the supplier, and non-compliant supplies may be rejected.

Within 30 days of notification of contract award, the successful bidder must furnish performance security in the amount specified in the SCC. The security may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. Payment will be made within 30 days of submission of a valid invoice, in Rand unless otherwise stipulated in the SCC. Prices charged must not vary from the quoted bid prices unless authorized in the SCC.

Bidders must have a valid tax clearance certificate from SARS; an original must be submitted prior to award. Bidders must not be involved in collusive bidding or restrictive practices. The purchaser may restrict a supplier from doing business with the public sector for up to 10 years for default or fraudulent practices.

The General Conditions of Contract (GCC) form part of all bid documents and may not be amended. Special Conditions of Contract (SCC) relevant to a specific bid should be compiled separately and will supplement the GCC; where there is a conflict, the SCC prevails. The GCC covers standard contract terms including: performance security (30 days from award), inspections and tests, packing, delivery, insurance, transportation, incidental services, spare parts, warranty (12 months after delivery or 18 months after shipment), payment (within 30 days of invoice), price firmness, contract amendments, assignment, subcontracts, delays, penalties (based on prime interest rate), termination for default, force majeure, termination for insolvency, dispute resolution (consultation, then mediation, then South African courts), limitation of liability, governing language (English), applicable law (South African), notices, taxes and duties (including tax clearance requirement), NIP programme, and prohibition of restrictive practices (collusive bidding).