Supply and delivery of stationery to nrcs bloemfontein offices (RFQ NO. 006-26)

Bidding procedure enquiries: Don Mandlazi, Tel: 012 482 8921, Email: [email protected]. Technical enquiries: Karen Etsebeth, Tel: 051 447 4408, Email: [email protected]. Submission email: [email protected].

Submit via email to [email protected] only. No hand-delivered quotes accepted. Use official forms provided (SBD 1, SBD 3.1, SBD 4, SBD 6.1) — do not re-type. Late submissions disqualified. Bid must remain valid for 90 days from closing date. Required documents: completed and signed SBD forms, proof of CSD registration, tax compliance PIN or TCS certificate, certified ID copies of directors/shareholders, B-BBEE certificate (or sworn affidavit for EMEs/QSEs), and authority for signatory (e.g., company resolution). Non-compliance with submission rules or missing documents may render bid invalid.

Evaluation uses the PPPFA 80/20 preference point system. Price accounts for 80 points (lowest acceptable tender scores highest). B-BBEE status level accounts for 20 points (Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0). Mandatory requirements: CSD registration, tax compliance (SARS PIN/TCS certificate), valid B-BBEE certificate (or sworn affidavit for EMEs/QSEs). Bidders in state service, or with directors/members in state service, are disqualified. Foreign suppliers must confirm RSA tax presence or liability; if none, no SARS TCS PIN required. Failure to submit required documentation for preference points results in zero points for that criterion.

Supply and deliver stationery to NRCS Bloemfontein offices. Items include: Packing Tape 48mm x 50 A5 (Buff), Bantex lever arch files (PVC 70mm, orange/black), permanent markers (black, Artline 70 or equivalent), fine black pens (Scripto Retro 1 or equivalent, box of 50), A4 Rota trim paper (80g, boxes of 20), paper clips (small), A5 PVC index dividers (5 tabs), A4 PVC index dividers (8 tabs), and A5 hand notebooks (centre line JD145). All items must comply with specifications. Delivery costs must be included in bid price. Delivery basis: to Bloemfontein offices. Offer must indicate compliance with specifications (YES/NO) and specify deviations if any. Provide total cost breakdown.

Firm prices only — non-firm prices (e.g., subject to exchange rate variations) disqualified. Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Submit pricing schedule (SBD 3.1) with unit prices, quantities, and total amounts (including VAT). Offer must remain valid for 90 days from closing date. Payment terms: within 30 days of invoice submission. All delivery costs must be included in bid price. Separate pricing schedules required if different delivery points influence pricing.

Mandatory: CSD registration (business details, directorship, membership verified). Tax compliance: submit SARS TCS PIN or certificate (apply via e-filing at www.sars.gov.za). For consortia/joint ventures, each party must submit separate TCS/CSD proof. B-BBEE: submit valid B-BBEE certificate (or sworn affidavit for EMEs/QSEs) to qualify for preference points. Disqualification: bidders in state service, or with directors/members in state service. Foreign suppliers: must confirm RSA residency/branch/permanent establishment or tax liability; if none, no SARS TCS PIN required. Failure to comply with any requirement may invalidate the bid. Bidders must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers.