RFQ for tyre supply, delivery, fitment & balancing – kgatelopele local municipality (free state)

SCM Enquiries: Ms V. Mathoho, Supply Chain Management Unit, Kgatelopele Local Municipality. Phone: 053 384 0101. Email: [email protected]. Technical Enquiries: S. Ebrahams. Phone: 053 384 0101. Submission address: Kgatelopele Municipal Offices, 222 Barker Street, Danielskuil, 8405 or P.O. Box 43, Danielskuil, 8405. Website for bid documents: www.kgatelopele.gov.za or www.etenders.gov.za.

Submit bids in sealed envelopes, clearly marked with the project name (Supply, Delivery, Fitment and Balancing of Tyres) and bid number (RFQ2025/26/008). Deliver to: Kgatelopele Municipal Offices, 222 Barker Street, Danielskuil, 8405, or post to P.O. Box 43, Danielskuil, 8405. Deadline: 27 May 2026 at 12:00. Tender box accessible Monday to Sunday, 07h30–17h00 (08h00–12h00 on Saturdays). Late submissions will not be accepted. Use official forms only; do not retype. Submit original only. Ensure all returnable documents are completed in full, signed in black ink, and returned. Required returnable documents: Pricing Schedule (MBD3.1, firm prices only), Declaration of Interest (MBD4), Certificate of Independent Bid Determination (MBD9), Preferential Procurement Document (MBD6.1), Declaration Certificate for Local Production and Content, Declaration of Past SCM Practices (MBD8). Required attachments: Tax Clearance Certificate, CSD Registration Report, Municipal Rates Account (or lease agreement + owner’s municipal account if applicable), Certified ID copies of directors/managers, Company Registration Certificates. Non-compliance with document requirements may result in disqualification. Do not alter tender documents except as instructed. Proof of posting is not accepted as proof of delivery. Bids must be valid for 90 days from closing date. Site inspections require an appointment with SCM office at least 2 days prior to visit and before bid closure.

Evaluation will use the 80/20 Preference Points System under the Preferential Procurement Policy Framework Act and Regulations, 2022. Bids will be ranked based on total points (80 for price, 20 for B-BBEE or other preferences). Minimum thresholds: Non-responsive bids (missing documents, incomplete forms, or material deviations) will be rejected. Disqualification risks: Corrupt or fraudulent practices, bids from persons in the service of the state, failure to submit required certificates (Tax Clearance, CSD, B-BBEE), or non-compliance with local content declarations. Technical evaluation: Bidders must specify tyre brands and confirm compliance with specifications; failure to do so results in automatic disqualification. Financial evaluation: Prices must be firm, inclusive of VAT, and in ZAR. All duties, taxes (except VAT), and levies applicable 14 days before closing date must be included. Non-firm prices will not be considered. Preference points: B-BBEE status level and local production/content may earn additional points. Final ranking is based on total points (price + preferences).

Scope: Supply, delivery, fitment, and balancing of tyres for municipal vehicles. Required tyre specifications and quantities: Size 195R 15/1065 (Tipper Truck, 5 units), Size 195R 15/1065 (Nissan NP 300, 5 units), Size 7.50R 16/1227 (Isuzu Bakkie, 7 units), Size 215 R 15/1105 (GWM Bakkie, 5 units), Size 16.9/283 (TLB CAT, 3 units), Size 12.5/80-183 (TLB CAT, 3 units), Size 225/65 R17 *5 (RAV 4 Toyota, 5 units), Size 215/60 R 17 X 5 (Toyota Cross, 5 units). Bidders must provide a pricing schedule including: brand (mandatory; failure to specify results in automatic disqualification), quantity, cost per unit, and total cost (excl. and incl. VAT). All delivery costs must be included in the bid price. Fitment and balancing costs must be specified separately. Prices must be firm and inclusive of VAT. Delivery location: Kgatelopele Local Municipality, Danielskuil, 8405. Bidders must confirm compliance with specifications and indicate deviations if any.

Pricing must be firm and fixed for the contract duration. Prices must be in ZAR. Include all duties, taxes (except VAT), and levies applicable 14 days before the closing date (20 May 2026). VAT must be shown separately as an addition to the total. Non-firm prices (e.g., subject to exchange rate variations) will not be considered. Payment terms and bonds/guarantees are not explicitly stated. Offer validity period: 90 days from closing date (27 May 2026). Bidders must ensure all costs (transportation, delivery, fitment, balancing) are factored into the unit price.

Mandatory compliance: Registration on National Treasury Central Supplier Database (CSD) with CSD report attached. Valid Tax Clearance Certificate (or Master Registration Number/PIN) from SARS. Certified ID copies of all directors/managers. Company Registration Certificates (including Joint Ventures/Close Corporations/Partnerships). Municipal rates account for business address (not in arrears >90 days) or lease agreement + owner’s municipal account if applicable. B-BBEE Status Level Verification Certificate (or sworn affidavit) from a SANAS-accredited agency, registered auditor, or accounting officer. Declaration of Interest (MBD4) – no bids accepted from persons in the service of the state (as defined in MSCM Regulations). Certificate of Independent Bid Determination (MBD9). Preferential Procurement Document (MBD6.1). Declaration of Local Production and Content for Designated Sectors. Declaration of Past Supply Chain Management Practices (MBD8). All documents must be signed where required. Non-compliance with any requirement may result in disqualification. Bidders must not be in the service of the state or have conflicts of interest with evaluators.