Supply and hire of sound equipment for nfvf training, kalahari info centre, rietfontein (rfq28 2026-2027)

Closing date: 24 August 2026, 11:00 AM.

Hire period: 24 to 28 August 2026.

Collection date: 28 August 2026 after completion of the training.

SCM Official: Andiswa Woko.

Submissions email: [email protected].

Office telephone: 011 483 4880.

Submit quotations by email to [email protected] before the closing time. All administrative documents must be completed and signed. No late bids will be accepted. Bidders not complying with the requirements and SBD documents will be disqualified. Unit prices and total prices inclusive of VAT must be provided for items on the specifications.

Returnable forms (all must be completed, signed and submitted):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past abuse of SCM systems, fraud, or failure to perform on contracts.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Company profile.
• CSD registration proof.
• Valid tax compliance status (TCC) or PIN certificate.
• B-BBEE certificate or sworn affidavit.

80/20 preference point system

The service provider must supply and deliver sound equipment for hire to the NFVF at the Kalahari Info Centre, Rietfontein.

Equipment required:

• 1x Bluetooth speaker with sufficient sound output for an audience of 40 participants.
• 1x projector.
• 1x projector screen.

Hire period: 5 days, 24 to 28 August 2026.

Collection date: 28 August 2026 after completion of the training.

The National Film and Video Foundation (NFVF) hereby invites suitable qualified and experienced

service providers to submit quotations for the provision of sound hire from the 24 to 28th August

Specifications :

• 1X Bluetooth Speaker with sufficient sound output for an audience of 40 participants.
• 1X Projector
• 1X Projector Screen
• Hire Period – 5 days (24 - 28th August 2026)

forms/documents. Description of Requirements

a SBD 4

b. SBD 6.1

c. SBD 8

d. SBD 9

e. Company profile

word “competitor” shall include any individual or organization, other than the bidder,

whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line

of business as the bidder

Mandatory compliance documents:

• SBD 4 (Declaration of Interest): discloses any state employment or connection to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points.
• SBD 8 (Declaration of Past SCM Practices): declares any past abuse of SCM systems.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Company profile.
• CSD registration proof.
• Valid tax compliance status (TCC) or PIN certificate.
• B-BBEE certificate or sworn affidavit.

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified.

Preferential procurement: For goods/services exceeding R2000.00, Preferential Procurement Regulations 2022 apply. Specific goals and points as per the table: B-BBEE Level 1 or 2 (5 points), owned by black people 50%+ (4 points), owned by black youth (5 points), owned by black women 50%+ (3 points), owned by black people with disabilities (3 points). Proof required for each claim.

provide proof, zero will be allocated on that specific goal.

Risk Assessment: NFVF reserves the right to conduct a risk assessment on the

recommended bidder, including verification of past performance, financial stability, reference

checks, and the bidder’s ability to deliver within the required timelines and specifications.

In terms of Section 2(1)(f) of the Preferential Procurement Policy Framework Act (PPPFA) and

the Preferential Procurement Regulations, 2022, the contract may be awarded to a bidder

other than the highest scoring bidder where objective criteria justify such decision.

NB: Compliance Checklist Requirements for all Services/Goods and works

of combining their expertise, property, capital, efforts, skill and knowledge

in an activity for the execution of a contract.

3.4. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications,

prices, including methods, factors or formulas used to calculate prices, market

allocation, the intention or decision to submit or not to submit the bid, bidding with the

intention not to win the bid and conditions or delivery particulars of the products or

services to which this bid invitation relates.

3.5. The terms of the accompanying bid have not been, and will not be, disclosed by the

bidder, directly or indirectly, to any competitor before the date and time of the official

bid opening or of the awarding of the contract.

3.6. The bidder did not consult, communicate, agree to, or make arrangements with any

official of the procuring institution prior to and during the bidding process except to

provide clarification on the bid submitted where so required by the institution; the

bidder was not involved in drafting the specifications or terms of reference for this bid.

3.7. I am aware that, in addition, and without prejudice to any other remedy provided to

combat any restrictive practices related to bids and contracts, suspicious bids will be

reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act No

and or may be reported to the National Prosecuting Authority (NPA) for criminal

investigation and or may be restricted from conducting business with the public sector

for a period not exceeding ten (10) years in terms of the Prevention and Combating

of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2, and 3

9.1 Name of company/firm: .....................................................................................

9.2 VAT registration number: .....................................................................................

9.3 Company registration number: ......................................................................

:

9.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

9.5 Describe principal business activities

....................................................................................................................................

....................................................................................................................................

9.6 Company classification

 Manufacturer

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

[Tick applicable box]

9.7 Total number of years the company/firm has been in business?

..........................................

9.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the B-BBE status level

of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the

company/ firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct;

(ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form.

(iii) In the event of a contract being awarded as a result of points claimed

as shown in paragraph 7, the contractor may be required to furnish

documentary proof to the satisfaction of the purchaser that the claims

are correct;

(iv) If the specific goal has been claimed or obtained on a fraudulent basis

or any of the conditions of contract have not been fulfilled, the

purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) restrict the bidder or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a

fraudulent basis, from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied;

and

(e) forward the matter for criminal prosecution

2..1 “all applicable taxes” includes value-added tax, pay as you earn, income tax,

unemployment insurance fund contributions and skills development levies;

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1

of the Broad -Based Black Economic Empowerment Act;

2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a

measured entity based on its overall performance using the relevant scorecard

contained in the Codes of Good Practice on Black Economic Empowerment, issued

in terms of section 9(1) of the Broad-Based Black Economic

Empowerment Act;

2.4 “bid” means a written offer in a prescribed or stipulated form in response to an

invitation by an organ of state for the provision of services, works or goods, through

price quotations, advertised competitive bidding processes or proposals;

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black

Economic Empowerment Act, 2003 (Act No. );

2.6 “comparative price” means the price after the factors of a non-firm price and all

unconditional discounts that can be utilized have been taken into consideration;

2.7 “consortium or joint venture” means an association of persons for the purpose of

combining their expertise, property, capital, efforts, skill and knowledge in an activity

for the execution of a contract;

2.8 “contract” means the agreement that results from the acceptance of a bid by an organ

of state;

2.9 “EME” means any enterprise with an annual total revenue of R5 million or less .

2.10 “Firm price” means the price that is only subject to adjustments in accordance with

the actual increase or decrease resulting from the change, imposition, or abolition of

customs or excise duty and any other duty, levy, or tax, which, in terms of the law or

regulation, is binding on the contractor and demonstrably has an influence on the price

of any supplies, or the rendering costs of any service, for the execution of the contract;

2.11 “functionality” means the measurement according to predetermined norms, as set

out in the bid documents, of a service or commodity that is designed to be practical

and useful, working or operating, taking into account, among other factors, the quality,

reliability, viability and durability of a service and the technical capacity and ability of a

bidder;

2.12 “non-firm prices” means all prices other than “firm” prices;

2.13 “person” includes a juristic person;

2.14 “rand value” means the total estimated value of a contract in South African currency,

calculated at the time of bid invitations, and includes all applicable taxes and excise

duties;

2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work

to, or employing, another person to support such primary contractor in the execution

of part of a project in terms of the contract;

2.16 “total revenue” bears the same meaning assigned to this expression in the Codes of

Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of

the Broad-Based Black Economic Empowerment Act and promulgated in the

Government Gazette on 9 February 2007;

2.17 “trust” means the arrangement through which the property of one person is made

over or bequeathed to a trustee to administer such property for the benefit of another

person; and

2.18 “trustee” means any person, including the founder of a trust, to whom property is

bequeathed in order for such property to be administered for the benefit of another

person.

Sbd 9

D2: certificate of independent bid determination

Conditions of bidding: All administrative documents must be duly completed and signed; no late bids accepted; award subject to General Conditions of Contract and/or SLA; bidders not complying with requirements and SBD documents will be disqualified; unit prices and total prices inclusive of VAT must be provided for items on the specifications.

ng the highest number of total points will be awarded the contract.

3.2 Preference points shall be calculated after prices have been brought to a comparative

3.3 Points scored must be rounded off to the nearest 2 decimal places.

3.4 In the event that two or more bids have scored equal total points, the successful bid

must be the one scoring the highest number of preference points for Specific points.

3.5 However, when functionality is part of the evaluation process and two or more bids

have scored equal points including equal preference points for specific points, the

successful bid must be the one scoring the highest score for functionality.

4. Points awarded for price

4.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis

80/20 or 90/10

Ps = Points scored for comparative price of bid under consideration

5. Points awarded for SPECIFIC GOALS

5.1 In terms of Preferential Procurement Regulation of 2022, preference points must be

awarded to a bidder based on valid proof submitted of claiming for specific goals as

Specific Goals Number of

(Informed by PPPFA sec 2 (1) (d) points

Enterprises (80/20 system)

5.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level

2.11 “functionality” means the measurement according to predetermined norms, as set

and useful, working or operating, taking into account, among other factors, the quality,

3.1 The bidder obtaining the highest number of total points will be awarded the contract.

Quotations above the value of R2000.00 will be evaluated on 80/20 preference points

system, where 80 is for price and 20 for specific goals.