Appointment of a service provider to conduct an environmental scan of career services in the post-school education and training (pset) sector

Enquiries and submissions: Email [email protected]. Technical contact: David Ntuli (email: [email protected]). Delivery address for goods/services: 117-123 Francis Baard Street, Department of Higher Education and Training, Pretoria.

Submit via email to [email protected]. Include RFQ number (RFQ593/2025) in the subject line. Required forms: SBD 1, SBD 3.1, SBD 4, SBD 6.1, and POPIA consent form, all fully completed and signed. Quotation must be on company letterhead, dated, signed, and valid for 90 days. Prices must be VAT-inclusive (non-VAT vendors must state this). No late submissions accepted. Failure to quote all items or submit required documents may lead to disqualification.

Three-phase evaluation: Phase 0 (Pre-Qualification): Mandatory submission of SBD 1, SBD 3.1, SBD 4, SBD 6.1, POPIA consent, tax compliance (SARS PIN or CSD verification), Declaration of Interest (SBD 4), CSD registration proof, and pricing schedule. Non-compliance leads to disqualification. Phase 1 (Technical): 100 points total, minimum 70 required to advance. Criteria: Knowledge of PSET/qualifications (10), PSET research experience (40), career development research experience (20), methodology/implementation plan (20), contactable references (10). Phase 2 (Price + Specific Goals): 80 points for price (lowest acceptable bid scores highest), 20 points for specific goals (B-BBEE, youth, women, disability ownership, SMMEs). Proof required via SBD 6.1 and supporting documents (e.g., CIPC, CSD, BBBEE certificates). Points rounded to two decimals. Final score = Price (80) + Specific Goals (20).

Scope: Develop an environmental scan of career services in the Post-School Education and Training (PSET) sector. Key focus areas: (a) Evaluate DHET’s PSET mandate; (b) Assess career services in Skills Sector (SETAs, NAMB); (c) Assess career/psycho-social support in TVET, CET, and University sectors; (d) Evaluate digital platforms/resources for students/CDPs/lecturers; (e) Assess training, capacity, and professionalism of career services; (f) Evaluate quality, types, and accessibility of services; (g) Assess student needs (entry to exit); (h) Recommend improvements. Deliverables: Inception report, literature review, first/second draft reports, stakeholder consultation presentations/reports, final proofread report, close-out report with datasets/metadata. Project duration: 6 months. Team requirements: Research/education experts with PSET knowledge, career development experience, and strong research methodology skills (qualitative/quantitative/mixed). Disqualification risks: Missing approach/design, competence evidence, team details, reporting plan, risk mitigation, or required attachments (references, CVs, certified qualifications, 3 contactable references per team member).

Pricing must include all costs (training, facilitation, travel, venue, materials, PoE support, assessments). VAT-inclusive (non-VAT vendors must declare status). Fixed prices for contract duration. Quotation validity: 90 days. Submit pricing schedule with bid documents. Payment terms not specified.

Mandatory: CSD registration (proof required). Tax compliance: SARS PIN or CSD verification (submit written confirmation or Tax Clearance Certificate). POPIA consent form. SBD forms (1, 3.1, 4, 6.1) completed. Declaration of Interest (SBD 4) with full disclosure of related enterprises. For construction-related services: CIDB registration proof. B-BBEE: Submit SBD 6.1 + proof (CIPC, CSD, BBBEE certificates, or sworn affidavits for EME/QSE). Specific goals (20 points): Black/youth/women/disability ownership or SMME status (see SBD 6.1 table for points/evidence). Foreign suppliers: Additional disclosure required (RSA residency, branch, permanent establishment, income source, tax liability). No bids accepted from state employees or entities with state-employed directors/members.