GIS software and training for johannesburg water

Name: Silas Choeu

Email: [email protected]

Phone: 011 688 1815

Organisation: Johannesburg Water

Address: Turbine Hall, 65 Ntemi Piliso Street, Newtown, Marshalltown, Johannesburg 2107, PO Box 61542

• Submit the quotation ONLY via the e‑Tender portal (https://www.etenders.gov.za/). No email submissions are accepted.
• Log in with your CSD credentials; if you have forgotten them, contact CSD at [email protected].
• Follow the portal checklist and attach all compulsory returnable documents (see Compliance Requirements).
• Use your own company letter‑head; the JW RFQ template must NOT be used.
• The quotation must be uploaded as a single PDF file – MS Word, Excel or image files are NOT allowed.
• Quotation must be valid for 60 days from the quotation date.
• Include the RFQ reference (RFQJW09SC26) and your company name in the email subject line when prompted.
• All prices must be quoted per the unit indicated and must be exclusive of VAT (VAT to be added to the total value where applicable).
• Late submissions (after 16:00 on 11‑Feb‑2026) will be rejected.
• Disqualified if the quotation lacks the required brand name, authorised signature, or the supplier’s email address is not visible on the quotation.

• Total score = 100 points: 80 points for price (80/20 preference point system) and 20 points for specific goals.
• Price points are calculated against the lowest acceptable tender (formula provided in the tender). Higher price reduces the price score.
• Specific‑goal points are awarded only if the bidder submits proof for each goal (e.g., BBBEE certificate for SMME/black‑ownership). Failure to provide proof = no points.
• Minimum documentation required to claim specific‑goal points: valid BBBEE certificate or sworn affidavit, proof of CSD registration, and any other evidence listed under Compliance Requirements.
• Evaluation also considers:

– Proof of experience (reference letters/completion certificates on official letterhead).

– Detailed CV of the Project Team Leader with at least 5 years’ relevant experience.

– Only Certified Local Distributors of GIS software may respond.

• Non‑compliance with any mandatory document or the scoring rules will lead to disqualification.

Scope: Provide GIS software (ArcGIS Online Creator and Professional licences) and associated training.

• Software deliverables include:

– Map Creation, Interactive Visualization, Spatial Analysis tools.

– Basic licence (ArcGIS Online Creator – annual subscription) and Standard licence (ArcGIS Online Professional – annual subscription) with advanced analysis, high‑end cartography, extensive database features.

• Training modules (each to be delivered as listed):

1. Deploying and Maintaining the Multi‑user Geodatabase (MMGD)
2. Creating Python Scripts for ArcGIS (PYTS)
3. Working with Dashboards (DBRD)
4. Preparing Data for ArcGIS Applications (PRED)
5. ArcGIS Pro Advanced (AGPA)

• Only Certified Local Distributors of the GIS software are eligible.
• Service levels, performance standards and delivery timelines are not detailed in the extracted text.

• Prices must be quoted per unit, exclusive of VAT; total quotation value must include VAT where applicable.
• Discount price must include quoted VAT.
• Quotation must be submitted in PDF format only.
• No mention of performance bonds, guarantees or specific payment terms.
• All pricing must be clear, with unit price and total price shown.
• Supplier must be registered on the Central Supplier Database (CSD).

Mandatory returnable documents (must be attached to the PDF quotation):

1. Valid Tax Clearance Certificate / valid SARS PIN (original).
2. Valid BBBEE certificate or sworn affidavit (must comply with B‑BBEE Practice Guide; non‑compliant affidavit scores zero).
3. Municipal rates and taxes clearance (not older than 90 days in arrears).
4. Signed Declaration of Interest (MBD 4).
5. Declaration of past supply‑chain management practices (MBD 8).
6. Certificate of Independent Bid Determination (MBD 9).
7. Proof of CSD registration / supplier number.
8. Preference points claim form (MBD 6.1) for specific goals.
9. Company registration documents with ID copies of directors/shareholders.

Additional requirements:

• Supplier must be a Certified Local Distributor of the GIS software.
• All suppliers must be registered on the Central Supplier Database (CSD).
• Provide proof of experience (reference letters, completion certificates) on official letterhead, dated and signed.
• Provide detailed CV of Project Team Leader (minimum 5 years relevant experience).
• Submit a copy of a valid lease agreement or municipal account (not older than 3 months).
• All documents must be current and signed where required.