Request for quotation: event management training services

SCM Office, The South African State Theatre, 320 Pretorius Street, Pretoria 0001. Telephone: 012-392-4019. Email: [email protected].

Submit all bid response documents via email to [email protected]. The email subject line must clearly indicate the RFQ number (SAST/RFQ/2026-2027/201). Late bids will not be accepted. Bids must be submitted on the official forms provided (SBD 1, 4, 6.1, and POPIA consent). Bidders are also requested to provide an official quote on their company letterhead.

The tender follows a four-phase evaluation process: Phase 1 (Administrative Compliance), Phase 2 (Mandatory Requirements), Phase 3 (Technical Specification Compliance), and Phase 4 (Price and Specific Goals). The 80/20 preference point system applies, where 80 points are for price and 20 points for specific goals (EME/QSE, Black Ownership, Female Ownership, Black Youth Ownership, and People with Disabilities).

Provision of event management training for one officer. The course must cover: Event Planning, Logistics, Marketing/Promotion, Budgeting, Risk Management, Human Resources, Event Evaluation, Specialized Event Types, Technology in Event Management, Venue Selection, Catering, Audio-Visual/Lighting, and Sponsorship Management. The service provider must be accredited with a recognized training authority (e.g., SSETA) and issue a certificate upon completion.

Pricing must be submitted using the provided pricing table (including VAT). Delivery costs must be included in the total quotation. Rates must be firm for the project duration unless otherwise specified.

Mandatory compliance includes: CSD registration (MAAA number), valid SARS tax compliance pin, CIPC company registration documents, certified ID copies of directors, B-BBEE certificate or sworn affidavit, certified share certificate, signed SBD 1, 4, and 6.1 forms, initialed GCC, and signed POPIA consent form. Facilitator must have relevant qualifications (min NQF Level 5) and 3 years' experience. Two contactable reference letters or purchase orders for similar work (not older than 5 years) are required.