Supply and delivery of copy paper and printing materials for saldanha bay municipality (2026-2029)

SCM Enquiries: Rosaire Farmer, Supply Chain Management, Tel: 022 701 6945, Email: [email protected]. Technical/Specification Enquiries: Marius Smit, Tel: 022 701 7165, Email: [email protected]. Submission Address: Tender Box, Ground Floor, Investment Centre, 15 Main Road, Vredenburg, 7380. Invoices: Email [email protected] or deliver to Creditors Department, 1st Floor, Beansa Building, 21 Main Road, Vredenburg, 7380. General Municipality Contact: Tel: (022) 701-7113, Fax: (022) 715-1304, Private Bag X12, Vredenburg, 7380.

Submit the completed tender document in a sealed envelope, clearly marked with: tender number (SBM 38/25/26), description, your business name/address, and the closing date/time (12 June 2026, 12H00). Deposit it in the tender box at Ground Floor, Investment Centre, 15 Main Road, Vredenburg, 7380. Late, faxed, emailed, or electronic submissions are not accepted. Use only the official bid documents issued by Saldanha Bay Municipality—do not retype. Print in black ink, initial all pages, and bind securely (no staples). Missing pages or unclear copies disqualify the tender. For e-tender documents: print originals, ensure all writing/signatures are legible in black ink, and confirm all line items with Yes/No. Alterations or amendments disqualify the bid. Check for addendums on e-Tender/website before submission and include them with your bid. If the tender is too large for the box, seek assistance at the public counter. No corrections fluid allowed; corrections must be lined through and initialed.

Evaluation uses the 80/20 Preferential Procurement Policy (R8/5-25, 29 May 2025). Points breakdown: 80 for price (lowest acceptable bid scores highest), 20 for specific goals (10 for B-BBEE, 10 for locality). B-BBEE points: Level 1 (10), Level 2 (9), Level 3 (7), Level 4 (6), Level 5 (4), Level 6 (3), Level 7 (2), Level 8 (1), Non-compliant (0). Locality points: Saldanha Bay Municipality (10), West Coast District (5), Western Cape (2), Outside Western Cape/No proof (0). Disqualifications: late submissions, missing compulsory documents, incomplete/unsigned forms, non-compliance with tax/municipal obligations, unauthorized alterations, or fraudulent claims. Bids are evaluated per item; failure to price all sub-items for an item results in non-responsiveness for that item. The Municipality reserves the right to accept all, some, or none of the bids, and is not bound to accept the lowest bid or highest-scoring bid.

Supply and delivery of copy paper and printing materials for Saldanha Bay Municipality for the period ending 30 June 2029. Estimated annual consumption is provided in Part D: Specifications, but exact quantities are not guaranteed. The Municipality reserves the right to purchase any quantity of any size per annum. Tenderers may elect to bid on specific items. If a tenderer does not price all sub-items for an item, the tenderer will be non-responsive for that item. No alterations to specifications are permitted. The contract will be governed by the General Conditions of Contract (GCC 2010) and Special Conditions of Contract (SCC), with SCC prevailing in case of conflict.

Submit pricing on the official Price Schedule (MBD). All applicable taxes (VAT, PAYE, etc.) must be included. For contracts exceeding R2.3 million, the bidder must be VAT-registered to issue tax invoices. Invoices must comply with Section 20(4) of the VAT Act: include 'TAX INVOICE' prominently, supplier name/address/VAT number, Saldanha Bay Municipality details (Private Bag X12, Vredenburg, 7380, VAT reg: 41001113150), unique invoice number/date, description/quantity of goods, and VAT amount/percentage. Non-compliant invoices delay payments. Bids remain valid for 90 days after closure and extend automatically until contract signing. Payment terms, bonds, and guarantees are not specified in the document. Tender deposit for collected documents: R295.00 (non-refundable).

Mandatory documents: Valid SANAS-accredited B-BBEE certificate or sworn affidavit (for EME/QSE). Valid Income Tax Clearance Certificate (or SARS letter confirming tax compliance or PIN). CSD registration and tax-compliant status (submit CSD number if no TCS certificate). Municipal account(s) for business/directors (preceding month) to claim locality points. Proof of authorized signatory (e.g., Board Resolution). Company registration documents (CIPC). ID documents of equity owners/directors. Municipal rates/taxes compliance: bidders or directors in arrears for >3 months without settlement arrangements are disqualified. For locality points: submit municipal account/lease agreement/detailed affidavit (valid for 3 months) proving business address. Foreign suppliers: complete pre-award questionnaire if not RSA residents. Joint ventures/consortia: each party must submit separate TCS/CSD/PIN. Declaration of Interest (MBD 4) and Certificate of Independent Bid Determination (MBD 9) required. Non-compliance with any compulsory document results in disqualification or 0 points for relevant criteria. State employees or those with conflicts of interest are disqualified unless declared.