Submit bids by hand only to the tender box at Mnquma Local Municipality, Butterworth, by 03 June 2026 at 12:00. No late, faxed, or emailed submissions accepted.
Use official tender forms (MBD 1-9) and return all mandatory documents fully completed in non-erasable ink.
Provide proof of prior successful OHS training projects (signed reference letters with appointment letters or purchase orders).
Assessors and moderators must be ETQA-certified; submit original certified copies of registration (not older than 6 months).
Submit a valid Tax Clearance Certificate (original) or TCS PIN/CSD number, plus a full CSD report not older than one month.
Include a detailed project plan with training strategy, communication strategy, outputs, and turnaround times.
Bidders must not be in the service of the state, listed on the Register of Tender Defaulters, or have prior SCM abuses.

Training of epwp beneficiaries on occupational health and safety

Closing Date and Time: 03 June 2026 at 12:00.
Tender Validity Period: 90 days from the closing date.
No briefing, site visit, or clarification deadline dates are mentioned in the document.

SCM Enquiries: Ms Y Vava, Manager: SCM. Tel: 047 050 1156. Email: [email protected]. Mobile: 072 698 6085.
Technical Enquiries: Ms L. Rwayi, Manager: HR. Tel: 047 050 1122. Email: [email protected].
Submission Address: Tender Box, Mnquma Local Municipality, Corner King and Mthatha Street, Butterworth, 4960.
Postal Address: PO Box 36, Butterworth, 4960.
Website: www.mnquma.gov.za.
eTender Portal: https://etender.gov.za/.

Submit by hand only. Deposit in the tender box at Mnquma Local Municipality, Corner King and Mthatha Street, Butterworth, 4960.
Closing date: 03 June 2026 at 12:00. No late, faxed, emailed, or couriered submissions accepted.
Use the official tender forms provided – do not retype. All bids must be submitted on official forms (MBD 1-9).
Sealed envelope must clearly show: Bid No. SCM/MLM/83/25-26 and Project Name: 'Training of EPWP beneficiaries on occupational health and safety'.
On the back of the envelope, include company name, address, contact person, and contact details.
Initial every page of the tender document. Do not reproduce, omit pages, or alter the document.
Return all mandatory returnable documents fully completed in non-erasable ink: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance), MBD 3 (Price Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points), MBD 7.1 (Contract Form), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination).
For partnerships/consortiums/joint ventures, submit a signed agreement and ensure all parties are registered on the Central Supplier Database (CSD).
Failure to submit required documents or non-compliance with submission rules leads to disqualification. Fraudulent information results in blacklisting for five years.

Evaluation is conducted in two stages:

Stage 1: Administrative compliance. Bids failing to meet mandatory and other bid requirements are disqualified.
Stage 2: Evaluation using the 80/20 Preferential Procurement Regulations 2022 system.

Scoring breakdown:

Price: 80 points (calculated using the formula Ps = 80{1 - (Pt - Pmin)/Pmin}, where Pt is the bidder’s price and Pmin is the lowest acceptable bid).
Specific goals: 20 points (awarded for the promotion of South African-owned enterprises).

Proof required for specific goals: Fully completed and signed MBD 6.1 and a full Central Suppliers Database (CSD) report not older than one month. No points are awarded if proof is not submitted.
Bidders must not be in the service of the state, listed on the Register of Tender Defaulters, or have prior SCM abuses.
Experience: Must have successfully completed at least one Occupational Health and Safety training project. Proof required: signed reference letters with appointment letters or purchase orders.
Key staff: Assessors and moderators must be ETQA-registered. Submit original certified copies of registration (not older than 6 months). Copies of certified copies are not acceptable.

Scope: Training of EPWP beneficiaries on Occupational Health and Safety (OHS).
Deliverables: Training services as per the detailed specification in Annexure A (referenced in MBD 3.3).
Key Staff Requirements:

Assessor and Moderator must be certified and registered with a relevant ETQA (Education and Training Quality Assurance).
Submit original certified copies of registration certificates (not older than 6 months). Copies of certified copies are not acceptable.

Company Experience: Bidder must have successfully completed at least one training project on Occupational Health and Safety. Proof required: signed reference letters with appointment letters or purchase orders.
Proposal Requirements:

Submit a detailed project plan covering the full scope of work.
Include training strategy, communication strategy, output, and turnaround times.
Methodology proposal must be attached.

Contractual Obligation: The successful bidder will be required to fill in and sign a written Contract Form (MBD 7).

Pricing must be firm and inclusive of all applicable taxes (VAT, customs/excise duty, levies, etc.). Non-firm prices or prices subject to exchange rate variations will not be considered.
Submit pricing on the official Price Schedule (MBD 3.1 and MBD 3.3). All costs (transport, overheads, accommodation, etc.) must be included in the bid price.
Payment terms: The municipality will make payment within 30 days after receipt of an invoice accompanied by a delivery note.
Validity period: Tender offer must remain valid, irrevocable, and open for written acceptance for 90 days from the closing date.
No performance bond or guarantee is explicitly mentioned in the document.

Tax Compliance: Submit a valid original Tax Clearance Certificate (TCC) or provide a Tax Compliance Status (TCS) PIN/CSD number. Certified copies are not acceptable. For consortia/joint ventures, each party must submit separate proof.
Central Supplier Database (CSD): Bidders must be registered on the CSD. Submit a full CSD report not older than one month.
B-BBEE: Specific goals points (20 points) are allocated for promoting South African-owned enterprises via MBD 6.1 and CSD report. No separate B-BBEE certificate is explicitly required.
Company Registration: Provide company registration number, VAT registration number, and certified ID copies of directors (not older than 6 months).
Legal Compliance:

Bidder and its directors must not be listed on the National Treasury's Restricted Supplier Database or the Register for Tender Defaulters.
Must not have been convicted of fraud or corruption in the past five years.
Must not have abused the Supply Chain Management system or failed to perform on prior contracts.

Municipal Debt: Bidders (and directors if a company) must not be indebted to Mnquma Local Municipality or any other municipality for rates, taxes, or service charges in arrears for more than three months. Verification will be conducted with MLM Revenue Section.
State Employees: No bids will be considered from persons in the service of the state as defined in the Municipal Supply Chain Management Regulations.
Conflict of Interest: Bidders must declare any relationship with persons in the service of the state involved in evaluation or adjudication.

Returnable Documents: The document states that returnable documents are required, but does not specify what they are.

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