Supply, delivery, and training of fresenius kabi infusion pumps, syringe drivers, and accessories for frere hospital

Closing date: 23 June 2026. Closing time: 11:00. Quotation validity period: 90 days from closing date.

Technical and bidding procedure enquiries: Contact Alex Ngqwebo. Telephone: 043 709 2583. Fax: 043 743 5317. Email: [email protected].

Submit all bid documents via the CSD or e-Tender Portal only. Emailed or faxed submissions will not be accepted. Required forms: SBD 1 (Invitation to Quote, completed and signed), SBD 3.1 (Pricing Schedule, signed), SBD 4 (Declaration of Interest, signed), SBD 6.1 (Preferential Points Claim, signed). Attach the latest CSD report and a bank confirmation letter (not older than 3 months). Late submissions will be disqualified. Failure to comply with any requirement will result in disqualification.

Evaluation follows a 3-stage process: Stage 1: Administrative compliance (checklist: SBD1, SBD3.1, SBD4, SBD6.1, CSD report, bank confirmation letter). Stage 2: Non-Negotiable Requirements (manufacturer support letter, 2-year warranty, compatibility with existing giving sets, capacity to supply all items). Stage 3: Price (80 points) and Specific Goals (20 points). Specific Goals include: HDI Ownership (4 points), Women Ownership (2 points), Youth Ownership (2 points), Disability Ownership (2 points), Military Veterans Ownership (2 points), Locality Ownership (6 points). Proof required: CIPRO certificates, medical/disability proof, veteran status proof, municipal account/lease agreement for locality, updated CSD report. The 80/20 preference point system applies. Lowest price wins if all other criteria are met.

Scope: Supply, delivery, installation, commissioning, demonstration, and end-user training of Fresenius Kabi infusion pumps, syringe drivers, and accessories for Frere Hospital on a rates-based contract for 24 months or up to R1 million, whichever comes first. Non-Negotiable Requirements: Signed manufacturer letter (on letterhead) confirming bidder as official, accredited Fresenius Kabi vendor in South Africa. All infusion pumps and syringe drivers must have a 2-year warranty. Alternative devices must be compatible with existing giving sets. Bidders must indicate the estimated remaining service life of existing equipment in the pricing schedule. Must have capacity to supply all requested items. Standardisation with existing Fresenius Kabi equipment is preferred.

Goods must conform to standards specified in bidding documents. Pre-bidding testing costs are for the bidder’s account. Supplier premises must be open for inspection at reasonable hours if required. Inspection costs: Purchaser pays if goods comply; supplier pays if goods do not comply. Non-compliant goods may be rejected and must be replaced at supplier’s cost. Packing must prevent damage during transit and withstand rough handling, extreme temperatures, and open storage. Packing and marking must comply with contract requirements. Supplier must allow purchaser to inspect records and audit performance.

Submit a detailed pricing schedule on company letterhead. Include model/product number, ICN number, remaining life span of existing equipment, and unit price (including VAT). Only firm prices are accepted. Pricing must cover all requested items in the schedule. Delivery costs must be included. Quotation validity period: 90 days from closing date. Pricing schedule must be signed (SBD 3.1). Indicate brand, model, country of origin, compliance with specifications, delivery period, and delivery basis. All applicable taxes (VAT, PAYE, UIF, skills development levies) must be included.

Pricing: Submit firm prices only (non-firm prices will be rejected). Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Delivery costs must be included in the bid price. Pricing schedule must be on company letterhead. Quotation validity: 90 days from closing date. Payment terms: Within 30 days of invoice submission with delivery note. Contract value capped at R1 million or 24 months, whichever comes first. Performance security may be required within 30 days of award notification.

Tax Compliance: Must submit TCS PIN (via SARS e-Filing) or CSD number. If no TCS PIN, CSD registration is mandatory. Foreign suppliers: Disclose RSA residency, branches, permanent establishments, or income sources. If no RSA ties, TCS PIN is not required but CSD registration may apply. Consortia/JVs: Each party must submit separate TCS/CSD documentation. B-BBEE: Submit updated CSD report. Specific Goals: Proof of ownership (CIPRO certificates) for HDI, Women, Youth, Disability, Military Veterans. Locality: Municipal account or valid lease agreement. Declaration of Interest (SBD4) required. Must not be listed in the Register for Tender Defaulters or Restricted Suppliers. No bids accepted from state employees or companies with state-employed directors/members.

Contract terms: General Conditions of Contract (GCC) apply. Frere Hospital reserves the right to award or not award the contract, in part or whole. Contract may be cancelled if a long-term or Provincial/National contract is established. Budget availability influences contract operation. Suppliers must comply with specifications throughout the engagement. Work/deliveries only commence after an official Purchase Order is issued. Contract value capped at R1 million or 24 months. No entitlement to remaining funds after contract period. Payment within 30 days of invoice submission. Contract governed by South African law. Disputes resolved via mediation or South African courts. Termination for default or insolvency is possible. Performance security may be required. Penalties apply for delays. Force majeure clauses apply. Supplier liable for all taxes and duties. No subcontracting without purchaser’s consent. Supplier must indemnify purchaser against patent/trademark infringement claims.

Evaluation is conducted in 3 stages: Stage 1: Administrative Compliance (SBD1, SBD3.1, SBD4, SBD6.1, CSD report, bank confirmation letter). Stage 2: Non-Negotiable Requirements (manufacturer support letter, 2-year warranty, compatibility with existing giving sets, capacity to supply all items). Stage 3: Price (80 points) and Specific Goals (20 points). Price points are calculated using the formula: Ps = 80

• (Pmin / Pt). Specific Goals points are allocated as follows: HDI Ownership (4), Women Ownership (2), Youth Ownership (2), Disability Ownership (2), Military Veterans Ownership (2), Locality Ownership (6). Proof of claims is mandatory (CIPRO certificates, medical proof, veteran status proof, municipal account/lease agreement). Failure to attach required documents results in disqualification.