Supply and delivery of maxillofacial surgical implants (plates, screws, sets) for frere hospital – rate-based RFQ

• Closing date: 23 June 2026.
• Closing time: 11:00 AM.
• Bid validity period: 90 days after the closing date.

• For bidding and technical enquiries: Contact Alex Ngqwebo.
• Telephone: 043 709 2583.
• Fax: 043 743 5317.
• Email: [email protected].
• Submission address: CSD or e-Tender Portal only.

• Submit your RFQ response documents via the CSD or e-Tender Portal only. Emailed or faxed submissions will not be accepted.
• Late submissions will be rejected.
• Required forms to complete, sign, and submit (do not re-type):

• SBD1: Invitation to Quote.
• SBD3.1: Signed Pricing Schedule.
• SBD4: Signed Declaration of Interest.
• SBD6.1: Signed Preferential Points Claim.

• Include your VAT registration number and CSD number (or LOGIS number if applicable).
• Foreign suppliers must complete the questionnaire for foreign-based suppliers if applicable.

Evaluation is conducted in four stages:

• Stage 1: Administrative compliance. Must submit: SBD1, SBD3.1, SBD4, SBD6.1, and latest CSD report.
• Stage 2: Non-negotiable requirements. Must provide:

• A valid SAHPRA Certificate indicating your role (sole supplier, manufacturer, distributor, agent).
• Indicate willingness to supply samples at own cost if requested (only from recommended bidders).

• Failure in Stage 1 or Stage 2 results in disqualification.
• Stage 3: Price and Specific Goals points using the PPPFA 80/20 system.

• Price: 80 points. Formula: Ps = 80(1 - (Pt-Pmin)/Pmin).
• Specific Goals: 20 points allocated as:
• Historically Disadvantaged Individuals Ownership: 4 points.
• Women Ownership: 4 points.
• Youth Ownership: 4 points.
• Disability Ownership: 4 points.
• Military Veterans Ownership: 2 points.
• Locality Ownership: 2 points.
• Proof required for all claimed points (e.g., CIPC certificates, ID copies, medical proof, veteran status proof, municipal account/lease agreement).

• Stage 4: Sample evaluation (only for recommended bidders if necessary).

• Scope: Supply and delivery of non-contracted maxilla facial surgical implants (plates, screws, sets) on a rate-based basis for Frere Hospital.
• Items include a wide range of products:

• Upper face/Midface screws (e.g., Bone Screws Cross-Pin 1.2x3mm to 1.2x12mm, Emergency Bone Screws).
• Plates and Mesh (e.g., Dynamic Mesh, Orbital Plates, Floor Plates).
• 2.0mm Mini Plating Set Screws.
• Mandible Fracture and Recon Screws (e.g., MMF Screws, Locking Screws).
• Plates for Fracture and Recon (e.g., Mini Plates, 3-D Plates, Fracture Plates, Recon Plates, Condylar Prosthesis).

• Suppliers must declare capacity and capability to supply and deliver all selected items.
• Goods must conform to standards specified in the bidding documents.
• Supplier’s premises may be inspected at reasonable hours if required.
• Pre-bidding testing costs are for the bidder’s account.
• Post-delivery inspections/tests may be conducted; non-compliant goods will be rejected at the supplier’s cost and risk.
• Packing must protect goods from damage, deterioration, rough handling, and extreme conditions during transit and storage.

• Goods must conform to standards specified in the bidding documents.
• Supplier’s premises are subject to inspection at reasonable hours if required.
• Pre-bidding testing costs are for the bidder’s account.
• Post-delivery inspections/tests may be conducted; non-compliant goods will be rejected at the supplier’s cost and risk.
• Supplier must substitute non-compliant goods or reimburse the purchaser for replacement costs.
• Packing must protect goods from damage, deterioration, rough handling, and extreme conditions during transit and storage.
• Packing, marking, and documentation must comply with contract requirements.

• Complete the official Pricing Schedule (SBD3.1) with the following details for each item:

• Price per unit/set/box (Ex VAT).
• VAT inclusive price (where applicable).
• Packaging details.

• Include your company name.
• Ensure all pricing is itemized.
• Validity period: 90 days after the closing date.
• Prices must remain fixed unless adjusted per Special Conditions of Contract (SCC) or bid extension request.

• Pricing must be submitted on the official Pricing Schedule (SBD3.1) for each item.
• For each item, provide:

• Price per unit/set/box (Ex VAT).
• VAT inclusive price (where applicable).
• Packaging details.

• Include your company name.
• Validity period: 90 days after the closing date.
• Prices must remain fixed for the validity period unless adjusted per Special Conditions of Contract (SCC) or bid extension request.

• Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN from SARS (obtainable via e-Filing at www.sars.gov.za) or, if unavailable, provide your CSD number.
• Each party in a consortium/joint venture must submit a separate TCS PIN or CSD number.
• Foreign suppliers not resident in RSA or without a branch/permanent establishment/source of income/tax liability in RSA are exempt from TCS PIN but must still register on CSD if applicable.
• Required compliance documents:

• Signed SBD1, SBD3.1, SBD4, SBD6.1.
• Latest CSD report.
• Valid SAHPRA Certificate indicating your role (sole supplier, manufacturer, distributor, agent).

• B-BBEE/Specific Goals: Points claimed must be supported by proof (e.g., CIPC certificates for ownership, medical proof for disability, veteran status proof, municipal account/lease for locality). Provide an updated CSD report.
• Disqualification: Bids from persons in the service of the state, or companies with directors/members in the service of the state, will not be considered.

• Payment terms: Payment within 30 days of invoice submission (in Rand unless specified otherwise in SCC).
• Prices are fixed as quoted unless adjusted per SCC or bid extension request.
• Contract amendments require written agreement.
• Supplier cannot assign obligations without purchaser’s consent.
• Subcontracts must be notified in writing.
• Delays incur penalties calculated at the prime interest rate per day.
• Termination for default possible for non-delivery, non-performance, or corrupt/fraudulent practices.
• Force majeure events excuse performance delays.
• Termination for insolvency allowed.
• Disputes resolved via mediation then South African courts.
• Supplier liability limited to contract price (excluding defect repairs/replacements).
• Governing law: South African. Contract language: English.
• Supplier must insure goods and provide warranty (12-18 months).
• Packing must prevent damage during transit.
• Inspections/tests may be conducted at supplier’s premises or post-delivery, with costs borne by the non-compliant party.

• Evaluation is conducted in four stages:

• Stage 1: Administrative compliance (SBD1, SBD3.1, SBD4, SBD6.1, latest CSD report).
• Stage 2: Non-negotiable requirements (valid SAHPRA Certificate, willingness to supply samples at own cost if requested). Failure results in disqualification.
• Stage 3: Price (80 points) and Specific Goals (20 points) using the PPPFA 80/20 system. Price points formula: Ps = 80(1 - (Pt-Pmin)/Pmin). Specific Goals points: HDI Ownership (4), Women Ownership (4), Youth Ownership (4), Disability Ownership (4), Military Veterans Ownership (2), Locality Ownership (2). Proof required.
• Stage 4: Sample evaluation (only for recommended bidders if necessary).