Internal audit services tender – state diamond trader (36-Month contract)

• The bidder must sign and date the SBD4 declaration, providing their position and the bidder's name.
• The declaration concerns the Supply Chain Management system and the consequences of providing false information.

Department: Supply Chain Management. No specific contact person, email, phone, or address provided in the extracted content.

• Complete and submit SBD4: Bidder's Disclosure form as part of your bid returnables.
• The SBD4 form must be signed and dated by the bidder, including position and name of the bidder.
• Ensure all sections of the SBD4 are fully completed and accurate; any false or incomplete declaration will lead to disqualification.
• Submit your bid before the closing date and time as indicated in the tender documentation.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.

• The bid will be assessed for compliance with anti-collusion rules.
• The bidder must declare no agreements or arrangements with competitors regarding quality, quantity, specifications, prices, or market allocation.
• The bidder must certify that the bid was arrived at independently and without consultation with competitors.
• The bidder must not have been involved in drafting the specifications or terms of reference for this bid.
• The bidder must disclose any relationships with state employees or any interest in related enterprises.
• Failure to meet these compliance requirements may result in disqualification.

• The bidder must sign and date the SBD4 declaration form, indicating their position and the name of the bidder.
• The declaration relates to the Supply Chain Management system and the consequences of providing false information.
• The bidder must certify that the information in paragraphs 1, 2, and 3 of the SBD4 form is correct.

• Mandatory disclosure requirements: Any natural or juristic person may bid.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• Complete SBD4, disclosing:
• Whether the bidder or any person with controlling interest is employed by the state (provide particulars if yes).
• Whether the bidder has a relationship with any employee of the procuring institution (provide particulars if yes).
• Whether the bidder or any person with controlling interest has an interest in any other related enterprise (provide particulars if yes).
• Certify that the bid is independent, without collusion, and that no improper consultations with officials occurred.
• False declarations may lead to bid rejection, reporting to authorities, and restriction from public sector business for up to ten years.
• The state may reject the bid or act against the bidder under PFMA SCM Instruction /22 on preventing and combating abuse in the supply chain management system if the declaration is false.

• The bidder must certify that the information in paragraphs 1, 2, and 3 of the SBD4 form is correct.
• The state may reject the bid or act against the bidder under PFMA SCM Instruction /22 on preventing and combating abuse in the supply chain management system if the declaration is false.

• Appointment of a service provider for provision of internal audit services for a period of 36 months.

• Closing date: 18 August 2026.
• Closing time: 11H00.

• Contact person for bidding procedure and technical enquiries: Archellis Reed.
• Telephone: 010-003-0310.
• Email: [email protected].

• Submit bid documents to the bid box at State Diamond Trader, OR Tambo International Airport Special Economic Zone (ORTIA SEZ PRECINCT 1), Superblock Building, 2nd Floor Reception, Bonaero Drive, ACSA Precinct, Bonaero Park, 1619.
• Bids must be delivered by the stipulated closing time (11H00 on 18 August 2026). Late bids will not be accepted.
• All bids must be submitted on the official forms provided (not retyped) or in the manner prescribed in the bid document.
• Complete the supplier information section, including company details, VAT registration, and tax compliance status.
• Foreign suppliers must answer the questionnaire regarding residency and tax liability in South Africa.
• Submit proof of authority to sign the bid (e.g., company resolution).
• The successful bidder will be required to fill in and sign a written contract form (SBD7).
• Failure to comply with submission requirements may render the bid invalid.

• Bidders must complete the supplier information section, including company details, VAT registration, and tax compliance status.
• Foreign suppliers must answer a questionnaire regarding residency and tax liability in South Africa.
• Proof of authority to sign the bid (e.g., company resolution) must be submitted.

• Bidders must be tax compliant; persons in the service of the state, or companies with directors/members in the service of the state, are excluded.
• Foreign suppliers must indicate residency, branch presence, permanent establishment, income source, or tax liability in South Africa.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and its regulations.

• The tender is for the appointment of a service provider to provide internal audit services for a period of 36 months.
• Scope includes provision of internal audit services as per the contract requirements.

• Bidders must comply with the Preferential Procurement Policy Framework Act, 2000 and its regulations.
• Tax compliance is mandatory. Bidders must submit their SARS Personal Identification Number (PIN) or a printed Tax Compliance Status (TCS) certificate.
• If a TCS PIN is unavailable, bidders registered on the Central Supplier Database (CSD) must provide their CSD number.
• For consortia, joint ventures, or subcontractors, each party must submit a separate TCS certificate, PIN, or CSD number.
• Bids from persons in the service of the state, or entities with directors/members in the service of the state, will not be considered.
• Foreign suppliers must complete a questionnaire to determine if tax registration in South Africa is required.

• Foreign suppliers must determine if they are required to register for tax compliance in South Africa based on residency, establishment, income, or tax liability.

• Contact person for all enquiries: Archellis Reed.
• Telephone: 010-003-0310.
• Email: [email protected].

• This document outlines the General Conditions of Contract applicable to government bids.
• Key defined terms include: Closing time, Contract, Contract price, Corrupt practice, Country of origin, Day, Delivery, Force majeure, Fraudulent practice, Goods, Imported content, Local content, Manufacture, Order, Project site, Purchaser, Republic, SCC (Special Conditions of Contract), Services, Written.

• The Special Conditions of Contract (SCC) must be compiled for this specific bid and will supplement the General Conditions of Contract.
• The SCC prevails in case of conflict with the General Conditions.
• Bidders must refer to the SCC for specific submission instructions, returnable documents, and deadlines.
• The purchaser is not liable for any expense incurred in preparing and submitting a bid; a non-refundable document fee may be charged where applicable.

• Must be a legally compliant entity with tax matters in order, evidenced by an original SARS tax clearance certificate (Clause 32.3).
• Must not be restricted from doing business with the public sector (Clause 23).
• Must comply with South African laws, including the Prevention and Combating of Corrupt Activities Act and Competition Act (anti-collusion).
• Foreign suppliers are eligible but responsible for external taxes/duties.
• The purchaser may procure similar goods as a remedy for supplier non-performance.

• Goods and services must conform to the standards and specifications stated in the bidding documents.
• The purchaser may inspect the supplier's premises and records at reasonable times.
• Supplies or services found non-compliant may be rejected at the supplier's cost and risk.
• 'Manufacture' includes production and related value-adding activities.
• 'Project site' refers to the location indicated in the bidding documents.
• 'Services' includes ancillary functions like transportation, installation, training, and maintenance.
• Confidentiality of contract documents and information is required; purchaser's prior written consent is needed for disclosure or use.
• The purchaser may inspect the supplier's records and have them audited.

• Goods must meet standards in the bidding documents.
• Confidentiality of contract documents and information is required; purchaser's prior written consent is needed for disclosure or use.
• The purchaser may inspect the supplier's records and have them audited.
• Non-compliant supplies or services may be rejected at the supplier's cost.

• Prices are fixed as quoted in the bid, except for adjustments authorized in the SCC or a bid validity extension.

• Contract prices may not vary from the bid prices, except for adjustments authorized in the Special Conditions of Contract (SCC) or a bid validity extension request.
• Payment terms, method, and currency will be specified in the SCC; payments are due within 30 days of invoice submission.
• Payment will be made in Rand unless otherwise stipulated in the SCC.
• The supplier shall furnish an invoice accompanied by a copy of the delivery note and upon fulfillment of other obligations.

• A valid original Tax Clearance Certificate from SARS is required prior to award; no contract will be awarded if tax matters are not in order.
• The National Industrial Participation (NIP) Programme applies where relevant.
• Collusive bidding (bid rigging) is prohibited under the Competition Act; violations may lead to investigation, penalties, contract termination, and restriction from public sector business.
• Definitions of 'corrupt practice' and 'fraudulent practice' are provided, with severe penalties including contract termination and listing on the Register for Tender Defaulters.
• Local content is defined as the portion of the bid price not from imported content, provided local manufacture occurs.

• The National Industrial Participation (NIP) Programme applies.
• Local content is defined as the portion of the bid price not from imported content, provided local manufacture occurs.

• The document defines key contractual terms but does not specify occupational health and safety requirements.

• Payment terms, method, and currency will be specified in the Special Conditions of Contract (SCC). Payments are due within 30 days of invoice submission.
• Prices are fixed unless adjusted per SCC or a bid validity extension.
• Contract amendments require written agreement.
• Assignment of obligations requires the purchaser's prior written consent.
• Subcontracts must be notified to the purchaser.
• Delays in performance require prompt written notification; the purchaser may extend time or impose penalties.
• Penalties for delay may be deducted from the contract price based on the prime interest rate.
• Termination for default may occur for failure to deliver, perform obligations, or corrupt/fraudulent practices. The purchaser may impose restrictions prohibiting business with the public sector for up to 10 years.
• Force majeure events may relieve the supplier from penalties or termination.
• Termination for insolvency is without compensation.
• Disputes should be resolved amicably, then via mediation, and finally in a South African court.
• Supplier liability is limited to the contract price, except for repairing defective equipment.
• The contract is governed by South African law and conducted in English.
• Notices are deemed served when posted.
• Tax compliance is mandatory; a SARS Tax Clearance Certificate is required.
• The NIP Programme applies where relevant.
• Collusive bidding is prohibited and may lead to penalties and restriction.

• Special Conditions of Contract (SCC) must be compiled for this specific bid and will supplement the General Conditions.
• The SCC prevails in case of conflict with the General Conditions.

• An original Tax Clearance Certificate from SARS must be submitted prior to award.

Open to all service providers capable of providing internal audit services. Eligibility for additional preference points requires meeting specific ownership criteria: 51% or more ownership by women (8 points), youth (5 points), black persons (4 points), or people living with disabilities (3 points) under the 80/20 system. The exact points allocation may vary if the 90/10 system is ultimately applied.

• Tenderers must submit proof for specific goals to claim preference points.
• The preference point system is governed by the Preferential Procurement Regulations 2022.
• Specific goals for points allocation include: Women-owned (51% or more), Youth-owned (51% or more), Black-owned (51% or more), People living with disabilities (51% or more).
• Tenderers must declare company/firm name, registration number, and type (e.g., Partnership, Close Corporation, (Pty) Limited).
• A duly authorised representative must certify that information is true and preference points claimed are correct.
• The organ of state may require documentary proof to substantiate claims.
• Fraudulent claims or failure to fulfil contract conditions can result in disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

• Preference points are awarded for specific goals as per the Preferential Procurement Regulations.
• Specific goals include: Women-owned (51% or more) – 8 points, Youth-owned (51% or more) – 5 points, Black-owned (51% or more) – 4 points, People living with disabilities (51% or more) – 3 points.
• Tenderers must indicate how they claim points for each preference point system.

• Tenderers must complete the declaration form with company/firm name, registration number, and type (e.g., Partnership, Close Corporation, (Pty) Limited).
• A duly authorised representative must certify that information is true and preference points claimed are correct.
• If awarded, the contractor may be required to furnish documentary proof to substantiate claims.
• Fraudulent claims or failure to fulfil contract conditions can result in disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

• Price points are calculated using formulae: For goods/services, Ps = 80(1 - (Pt - Pmin)/Pmin) or Ps = 90(1 - (Pt - Pmin)/Pmin), where Pt is tender price and Pmin is lowest acceptable tender.
• For income-generating contracts or disposal/leasing of assets, Ps = 80(1 + (Pt - Pmax)/Pmax) or Ps = 90(1 + (Pt - Pmax)/Pmax), where Pmax is highest acceptable tender.

• Scope: Provision of internal audit services for a period of 36 months.
• The service provider will be responsible for delivering internal audit services covering various functional areas as listed in the pricing template.

• Closing date: 18 August 2026 at 11:00 AM.
• No other dates (briefings, site visits, clarification deadlines) are stated in the available document.

• No contact information is provided in the available document.

• Returnable documents are mentioned in the tender but the specific list is not provided in the available document.
• Bidders must ensure they submit all required forms and documents as per the official tender notice.
• Submission must be done before the closing date and time: 18 August 2026 at 11:00 AM.
• Late submissions will likely be disqualified.
• Ensure the bid is properly signed and completed.

• The evaluation criteria are not explicitly detailed in the available document.
• Typical criteria for such tenders may include: bidder's experience in internal audit services, proposed methodology, key personnel qualifications, and pricing.
• Preference points may be allocated for B-BBEE status and other prescribed goals.
• Bidders should prepare to demonstrate compliance with all mandatory requirements.

• Scope: Provision of internal audit services for a period of 36 months.
• The services must cover the following review areas:
• Provisioning of Physical security services
• Supply Chain Management
• Risk Management
• Quarterly Performance Information
• Annual Performance Information Review
• Annual Financial Statements Review
• Governance Review
• Finance Review
• ICT Review
• Operations/Technical Reviews
• Management of Internal Audit Function
• Ad Hoc Reviews
• Follow Up Review
• Other (as required)

• Pricing must be submitted using the provided pricing template.
• Bidders must quote hourly rates for each of the following personnel categories:
• Engagement partner
• Engagement Manager
• Senior Auditor
• Senior IT Auditor
• Trainee
• Other
• Total prices must be provided for Year 1, Year 2, and Year 3.
• The total price per year is calculated based on the hourly rates and estimated hours.

• No specific compliance requirements are stated in the available document.
• Bidders should ensure they are registered on the Central Supplier Database (CSD) and have valid tax clearance.
• B-BBEE compliance may be required as per standard government tender requirements.