Supply, delivery and installation of uv‑stabilised venetian blinds for arc infruitec, stellenbosch

• Site briefing (compulsory): 12/02/2026 at 11:30 am – ARC Infruitec, Main.
• Closing date for quotation submission: 18/02/2026 at 11:00 am.
• No other briefing or clarification dates are mentioned in the document.

Name: Zelda Bijzet

Email: [email protected]

Phone: 021 809 3093

Address: ARC Infruitec, Helshoogte Road, Stellenbosch (submission address not separately listed).

• Submit the written quotation by email to [email protected] before 18/02/2026 11:00 am.
• Include the CSD registration number and a full CSD report with the bid.
• Complete and sign all Standard Bidding Documents (SBD) forms and attach them to the quotation.
• Use official company letterhead; the quotation must be signed and dated, indicating its validity period.
• Prices must be in South African Rand, inclusive of VAT, delivery, insurance and any other taxes.
• No price adjustments or changes to delivery particulars will be accepted after submission.
• State the proposed delivery date in the quotation.
• Attendance at the compulsory site briefing on 12/02/2026 at 11:30 am (ARC Infruitec, Main) is mandatory for accredited representatives; bring proof of company registration, physical address and a portfolio of similar projects.
• Failure to provide any of the above (CSD report, signed SBD forms, letterhead, or to attend the site briefing) may result in disqualification.

• Scoring is based on an 80/20 preference point system (price = 80 points, specific goals = 20 points, total = 100).
• The lowest acceptable price will receive the full 80 price points.
• Specific goal points are awarded as follows (subject to proof):

– Ownership by HDIs ≥ 51 %: 6 points (3 additional if claimed)

– Ownership by Women ≥ 51 %: 4 points (2 additional if claimed)

– Ownership by Youth ≥ 51 %: 4 points (2 additional if claimed)

– Ownership by PwD ≥ 51 %: 2 points (1 additional if claimed)

– BEE Status Level 1‑4: 2 points (1 additional if claimed)

– RDP goal – promotion of SMMEs: 2 points (1 additional if claimed)

• Bidders must complete the Preference Points Claim Form and provide supporting documentation; missing documentation will forfeit the related points.
• The organ of state may request verification of any claimed preference points at any stage.

Scope: Remove, supply, deliver and install new Venetian blinds for 27 windows (each approx. 970 mm W × 920 mm H).

• Material: UV‑stabilised PVC composite or polystyrene polymer, colour Mahogany or Cherry‑wood finish, embossed wood‑grain texture.
• Slat width: 50 mm; headrail: corrosion‑resistant aluminium, powder‑coated.
• Operation: Heavy‑duty cord tilt and lift system with safety cleat; motorised option optional.
• Valance and bottom rail to match finish; non‑porous, easy‑clean surface meeting hygiene/safety specs.
• Warranty requirements: minimum 2‑3 years material/manufacturing warranty (extendable to 5 years) and 12 months workmanship guarantee, plus CPA 6‑month consumer warranty.
• Direct supply and installation only – no sub‑contracting allowed; supplier must use its own trained personnel.
• Experience: Proven track record in manufacturing, supplying and installing basswood Venetian blinds; provide at least three recent references.
• On‑site measurement must be performed by the successful bidder before fabrication.
• All fixtures, fittings and installation labour are included in the bid.

• Quotation must be in ZAR, inclusive of VAT, delivery, insurance and any other taxes.
• State the quotation’s validity period.
• No price adjustments or amendments to delivery details will be accepted after submission.
• Provide the proposed delivery date.
• No specific bond or guarantee amount is stipulated, but the bidder must supply the warranty certificates and tax invoice upon hand‑over as per the warranty framework.
• Pricing format: item description, quantity, unit price, total price (as shown in the sample table).

• CSD registration is mandatory; include CSD number and full CSD report.
• Minimum B‑BEE status level 1 (Level 1‑4 points are available under specific goals).
• Provide completed Preference Points Claim Form with supporting evidence for B‑BEE ownership targets.
• Submit proof of company registration (CIPC) and physical business address at the site briefing.
• No explicit CIDB, professional registration or local‑content clauses are stated in the document.
• Disqualification applies to entities on the Register for Tender Defaulters or List of Restricted Suppliers.