Supply and delivery of municipal swimming pool staff clothing and equipment (3-Year contract)

Technical enquiries: Wouter Koekemoer – email [email protected] – phone 012 358 1496 / 7339 / 6370.

Supply‑chain enquiries: Relebogile Malatswane – email [email protected] – phone 012 358 2735.

• Deliver uniform and equipment packs within 40 working days of receiving a purchase order.
• Packs must be pre‑packed, fitted to each person and include all printing, set‑up and packaging costs.
• Artwork must be approved by the Project Manager before any order is confirmed.
• Fabric colour and design must follow the approved specifications.
• Provide UV and chlorine resistance certificates for all clothing/equipment that will enter the water.
• Size‑measurement sessions must be conducted on‑site; tenderer must attend to take measurements and issue the garments.
• Size range: Extra Small to 5 × Extra Large (final sizes confirmed at measurement session).
• All water‑entering equipment must have buoyancy as per manufacturer specifications.
• Include pictures, manufacturer specifications and a separate annexure for each garment/equipment item.
• Submit written proof from the manufacturer that each item complies with the technical specifications.
• Provide a hydro‑test certificate for the portable medical oxygen cylinder on delivery.
• Returnable documents: valid CSD registration, tax compliance PIN or proof, municipal service charge statement/lease, and any other documents listed in the compulsory returnable checklist.
• Disqualification risk: failure to provide any of the above documents or to meet the 40‑day delivery requirement.

• Stage 1 – Administrative compliance: all required returnable documents must be submitted and verified. Failure to provide any mandatory document results in disqualification.
• Stage 2 – Mandatory requirements: technical compliance with specifications (e.g., chlorine resistance, UV protection, buoyancy, hydro‑test certificate) and delivery capability.
• Stage 3 – Preference points system: additional points awarded for meeting optional criteria (not detailed in the extract). Scoring is sequential – only bidders passing Stage 1 proceed to Stage 2, and only those passing Stage 2 are considered for preference points.

• Garments must be chlorine‑resistant, UV‑protected (UPF 50+), quick‑drying and made of 100 % polyester or approved polyester blends (e.g., PBT, 80 % nylon/20 % elastane).
• Required items include board shorts, cricket hat, long‑sleeve rash vest, endurance swim jammers, adult reflect tracksuit, adult jacket, goggles, whistles, silicone caps, day packs, polarized sunglasses, rescue can, throw ropes, head immobilisers, spine board, spider harness, CPR mask, lifeguard umbrella, rescue tube, outdoor high‑chair, and a portable medical oxygen cylinder with regulator and training service.
• All printed graphics (e.g., “Lifeguard”, white cross, “Superintendent”, Tshwane logo) must be screen‑printed in specified colours and dimensions and approved by the Project Manager before batch delivery.
• Buoyancy elements required for any equipment entering the water.
• Hydro‑test certificate required for the portable medical oxygen cylinder.
• Samples and manufacturer specifications must be submitted as separate annexures before final delivery.

• Pricing must include all costs: garment/equipment production, printing, packaging, delivery to City of Tshwane pools and any required testing certificates.
• No specific bond or guarantee is mentioned in the extracted text; bidders should refer to the tender form for any required security.
• Payment terms are not detailed; assume standard municipal terms unless otherwise stated in the bid documents.
• Bids must remain valid for 90 days after the closing date.

• Valid Central Supplier Database (CSD) registration or tax compliance PIN.
• Proof of municipal service charge, rates and taxes statement or signed lease.
• No explicit B‑BBEE, CIDB, CIPC or professional registration requirements are stated in the extracted text; bidders should verify the tender form for any additional compliance obligations.
• All required returnable documents must be submitted as per the compulsory checklist.