Relocation services for households in city of tshwane – 3‑year contract

Technical enquiries: Nthabiseng Malada – 012 358 8672 – [email protected]

Supply‑chain enquiries: Ipfi Davhana – 012 358 2994 – [email protected]

Submission address: Tshwane House, 320 Madiba Street, Pretoria CBD, 0002.

• Submit a sealed envelope with all required returnable documents (see list of MBD forms, CSD summary, company registration, tax/lease documents, etc.).
• Electronic copies must also be provided on a memory stick/USB/CD/DVD together with the hard copy.
• Bids must be deposited in the bid box at Tshwane House, 320 Madiba Street, Pretoria CBD, no later than 10:00 on 24 February 2026.
• Late submissions will be rejected.
• All forms must be completed in black ink, no pencil or correction fluid.
• The signatory must be authorised (director/owner or letter of authority).

• Four evaluation stages: 1) Administrative compliance (returnable documents, tax/CSD status, signed MBD forms); 2) Mandatory requirements (truck ownership/lease, OHS qualifications, reference letters); 3) Site inspection of trucks (ownership/lease certificates, roadworthiness, insurance, driver availability); 4) Preferential point system (90 % price, 10 % specific goals).
• Minimum of five (5) trucks with 8‑12 ton capacity required; trucks must be available on demand.
• Price must be exclusive of VAT; only one rate per item accepted.
• Work allocated equitably based on bid price.
• Disqualification triggers include missing documents, non‑compliance with B‑BBEE, use of tip‑ex, late submission, prior poor performance, conflict of interest, etc.
• Market analysis may lead to negotiation with top‑scoring bidders; failure to agree may result in tender cancellation.

Scope: Relocate households, building materials and personal belongings from informal settlements to designated areas within the seven City of Tshwane regions for a 3‑year period (as‑and‑when‑required).

• Minimum fleet: 5 lorries/trucks per bidder, load capacity 8‑12 tons, equipped with rails.
• Services include demolition, loading, transport (R7 per km beyond 25 km), off‑loading and rebuilding of a maximum 30 m² shack.
• Working hours: 7:30 am‑5:00 pm, 7 days a week (including public holidays), 9 hour shift with ½ hour lunch.
• Personnel: minimum 6 workers per shack (2 demolition/loading, 4 off‑loading/rebuilding).
• Equipment: protective clothing, two‑way radios or cell phones, basic hand tools; no bulldozers or un‑specified equipment.
• Trucks must be accompanied by daily logbooks with signed time‑sheets; payment is based on approved time‑sheets.
• Service Level Agreement will govern dispute resolution.

• Prices must be quoted per shack/household (exclusive of VAT); only one rate per item accepted.
• Rates must be inclusive of labour, equipment, transport, fuel, oil, insurance and all other expenses.
• Daily time‑sheet signatures (contractor, driver, municipality official) are mandatory for payment.
• No specific performance bond or guarantee is mentioned.
• Bids remain valid for 90 days after closing date.

• Valid Central Supplier Database (CSD) registration or PIN.
• Up‑to‑date municipal rates, taxes or lease agreement (no arrears >90 days).
• Audited financial statements for the last three years (or proof of exemption).
• B‑BBEE certification – minimum level 1; points allocated under 90/10 preference system.
• Occupational Health & Safety qualification (degree/diploma/certificate) and registration with SACPCMP.
• All required MBD forms (1, 4, 5, 8, 9) fully completed, signed and authorised.
• Joint‑venture bidders must submit JV agreement and all JV parties’ documents.
• Compliance with Preferential Procurement Policy Framework Act and related regulations.