Professional service provider for the upper orange river (door) water resources pre-feasibility study, 36 months

Closing

• 15 December 2026 at 11:00.

Briefing session (non-compulsory)

• 01 December 2026, 10:00 to 12:00.
• Virtual, via Microsoft Teams: https://teams.microsoft.com/meet/3722609226919545?p=hnY3KeVuE3RKio6ACV
• Meeting ID: 372 260 922 691 954 5
• Passcode: jX6Ny39A

Bid issue date

• 09 November 2026.

Validity

• The offer must remain valid for 180 days from the closing date.

Bidding procedure enquiries

• Contact: Mr. Solomon Bulunga
• Telephone: 012 336 6819
• Email: [email protected]

Technical enquiries

• Contact: Mr. Mehari Frezghi
• Telephone: 012 336 7004
• Email: [email protected]

Submission

• Method: online submission through the e-Tender e-submission portal only.
• No submissions by email or departmental tender box.

Submission method

• Online only, through the e-Tender e-submission portal.
• No bids will be accepted by email or in the departmental tender box.
• Closing time: 11:00 on 15 December 2026. Late bids are not considered.
• Bids must be submitted on the official forms provided; forms may not be retyped.

Returnable documents (each placed under its own annexure and ticked off on the bidder's compliance table)

• Annexure A — SBD 1 (Invitation to Bid): completed in full and signed; the date entered must fall within the bid advert period.
• Annexure B — SBD 3.3 (Pricing Schedule: Professional Services): completed in full with correctly calculated amounts; the VAT-inclusive total becomes the Total Bid Price. Bidders who are not VAT vendors may not charge VAT. Tax status on CSD must be verified.
• Annexure C — SBD 4 (Bidder's Disclosure): completed in full, including disclosure of any interest the company or its directors hold in other companies, whether or not those companies bid. Extra declarations may be attached on a separate sheet in the prescribed format. Information must match the CSD report.
• Annexure D — SBD 6.1 (Preference Points Claim): completed in full and aligned with the CSD report.
• Annexure E — B-BBEE certificate or sworn affidavit.
• Annexure F — Copy of the CSD registration report.
• Annexure G — Certificate of Authority for Signatory: three versions are provided; complete only the one matching the bidder's circumstances.
• Annexure H — Copy of the identity document of the person authorised to represent the service provider, matching the completed authority form.
• Annexure I — Copy of the company's CIPC certificate.
• Annexure J — Detailed bid proposal aligned with the specifications.

Disqualification risks

• Any required document omitted, unsigned or incomplete.
• Bids received after the closing time.
• Failure to provide the required tax, CSD or disclosure particulars.
• Bidders, directors or close corporation members who are in the service of the state.
• Any person listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Other

• The successful bidder must complete and sign the written contract form SBD 7.
• Bidders are warned about scam syndicates posing as departmental officials; suspicious approaches should be reported to the department. Officials will not solicit bribes for contract awards.

Preference point system

• 80/20 system applies (price 80 points, specific goals 20 points, total 100).
• Price formula: Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Pt is the bid under consideration and Pmin the lowest acceptable bid.

Specific goals (20 points)

• Women: 5 points.
• People with disability: 5 points.
• Youth (35 and below): 5 points.
• Location of enterprise (province): 2 points.
• B-BBEE status level 1 to 2 contributors that are QSE or EME: 3 points.

How the goal points are measured

• Women, disability and youth: calculated on the pro-rata percentage of ownership of the bidding company meeting the criterion. A company where 60% of shareholders meet the criterion earns 60% of the points available for that goal.
• Location: local means the province; where a project spans more than one province, a bidder located in any of the relevant provinces qualifies.
• B-BBEE: measured against normal B-BBEE requirements.
• Formula for goal points: PC = Mpa x P-own, where Mpa is the maximum points for that ownership category and P-own is the percentage equity ownership. Points are calculated on percentage shareholding, provided the shareholders are actively involved in and exercise control over the enterprise.

Proof required to claim goal points

• Women, disability, youth and location: full CSD report.
• B-BBEE level 1 to 2 QSE/EME: valid B-BBEE certificate or sworn affidavit, plus a consolidated BEE certificate in the case of a joint venture, plus the full CSD report.
• Failure to submit the required proof means the goal points are not claimed.
• The department may require a bidder to substantiate any preference claim before adjudication or afterwards.

Scope

• Appointment of a professional service provider (PSP) to carry out the Development Options of Water Resources in the Upper Orange River (DOOR) pre-feasibility study.
• Contract period: 36 months.

Deliverables and bid content

• A detailed bid proposal aligned with the specifications must be submitted as Annexure J.
• The pricing schedule requires the project to be broken into phases, with the cost per phase and the man-days to be spent per phase.
• The bidder must list the persons and positions that will work on the project, with the hourly and daily rates applicable to each.
• The bidder must state the period needed to commence the project after bid acceptance and the estimated total man-days for completion.
• Travel and other expenses (for example accommodation, telephone and reproduction costs) must be itemised by rate and quantity; only actual costs are recoverable and proof of expenditure must accompany certified invoices.

Form

• SBD 3.3 (Pricing Schedule: Professional Services), submitted as Annexure B.

What must be priced

• Ceiling price for the total estimated time to complete all phases, including all expenses and all applicable taxes.
• Persons and positions to be involved in the project, with hourly and daily rates; certified invoices are rendered on these rates.
• Project phases, the cost per phase and the man-days to be spent per phase.
• Travel expenses itemised by rate and quantity (for example rate per kilometre and total kilometres, class of air travel); only actual costs are recoverable and proof must accompany certified invoices.
• Other expenses itemised by rate and quantity (for example accommodation, telephone and reproduction costs); proof must accompany invoices.

Other entries required

• Period needed to commence the project after bid acceptance.
• Estimated man-days for completion of the project.
• Whether rates are firm for the full contract period, and if not, the adjustment basis (for example the consumer price index).

Notes

• All applicable taxes are included in the quoted prices (VAT, PAYE, income tax, UIF and skills development levies).
• Bidders who are not VAT vendors may not charge VAT.
• The VAT-inclusive total on the schedule is treated as the Total Bid Price.
• The offer is valid for 180 days from the closing date.

Pricing format

• SBD 3.3 (Pricing Schedule: Professional Services) must be completed in full, with all amounts correctly calculated.
• The VAT-inclusive total on the schedule is treated as the Total Bid Price.
• Bidders who are not VAT vendors may not charge VAT.
• All applicable taxes are included in the quoted prices (VAT, PAYE, income tax, UIF and skills development levies).

Pricing components

• A ceiling price covering the total estimated time for all phases and all expenses, inclusive of applicable taxes.
• Hourly and daily rates for each person and position involved in the project; certified invoices are rendered on this basis.
• Cost per project phase and man-days per phase.
• Itemised travel expenses (for example rate per kilometre and total kilometres, class of air travel) — actual costs only, with proof attached to certified invoices.
• Itemised other expenses (for example accommodation, telephone, reproduction) — actual costs only, with proof attached to invoices.

Other financial terms

• Offer validity: 180 days from the closing date.
• Bidders must state whether the quoted rates are firm for the full contract period; if not, the basis for adjustment (for example the consumer price index) must be given.
• No bid security or performance guarantee is specified in the bid document.

Registration and tax

• Central Supplier Database (CSD) registration and a copy of the CSD report are required.
• A SARS tax compliance status PIN, or a printed tax compliance status certificate, must be submitted so the department can verify the taxpayer profile.
• Where no tax compliance status is available but the bidder is registered on CSD, the CSD number must be provided.
• Consortia, joint ventures and subcontractors must each submit a separate tax compliance certificate, PIN or CSD number.

B-bbee

• A valid B-BBEE certificate or a sworn affidavit (for EMEs and QSEs) must be submitted to claim B-BBEE preference points; a consolidated BEE certificate is required for joint ventures.
• B-BBEE points are awarded only to level 1 to 2 contributors that are QSE or EME.

Company and authority documents

• Copy of the company's CIPC certificate.
• Certificate of Authority for Signatory — one of the three provided versions, whichever fits the bidder's circumstances.
• Copy of the identity document of the person authorised to represent the service provider, matching the authority form.
• Proof of authority to sign (for example a company resolution) must accompany the bid.

Disqualification

• No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Persons listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Failure to provide or comply with the required particulars may render the bid invalid.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2022, and the General Conditions of Contract.

Contract period

• 36 months from appointment.

Contract formalities

• The successful bidder must complete and sign the written contract form SBD 7.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations, 2022, and the General Conditions of Contract, plus any special conditions of contract that apply.
• The offer must remain valid for 180 days from the closing date.
• Bidders must state whether quoted rates are firm for the full contract period and, if not, the basis on which they will be adjusted.

Preference point system

• The 80/20 system applies: price 80 points and specific goals 20 points, out of 100.
• Price points: Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Pt is the comparative price of the bid under consideration and Pmin the lowest acceptable bid.

Specific goals and points

• Women: 5 points.
• People with disability: 5 points.
• Youth (35 and below): 5 points.
• Location of enterprise (province): 2 points.
• B-BBEE level 1 to 2 contributors that are QSE or EME: 3 points.
• Total for specific goals: 20 points.

Measurement

• Women, disability and youth points are based on the pro-rata percentage of ownership meeting the criterion; a company with 60% qualifying ownership earns 60% of the available points.
• Location: local means the province; for a project spanning provinces, a bidder in any relevant province qualifies.
• B-BBEE points follow normal B-BBEE requirements.
• Goal points formula: PC = Mpa x P-own, where Mpa is the maximum points for the category and P-own the percentage equity ownership. Shareholders must be actively involved in and exercise control over the enterprise.

Proof for claiming points

• Women, disability, youth and location: full CSD report.
• B-BBEE level 1 to 2 QSE/EME: valid B-BBEE certificate or sworn affidavit, plus a consolidated BEE certificate for joint ventures, plus the full CSD report.
• Points not supported by the required proof are not awarded.